PCMA Convene

OCTOBER 13, 2023

It has topped of the list of challenges identified by planners in Convene ’s Annual Meetings Market Survey for years, including in the 2017 and 2020 surveys, conducted in 2016 and 2019, respectively, and in our most recent survey (to be published in a special Convene November Forecast issue).

Negotiating 59

Negotiating 2023 Contracts 2016 59

Event Marketer

FEBRUARY 22, 2024

A number of organizations, event properties and venues are using sustainability campaigns and air emissions tools to help track and offset activities. Luxury and experiential travel network Virtuoso predicts that, based on surveys of advisors, both travel demand and spend will increase this year. degrees Celsius,” Reuters reported.

2024 108

2024 Travel Trade Shows 2023 108

SmartMeetings

OCTOBER 25, 2016

But according to a new survey from Social Tables, 24 percent of respondents predict that a reduced event budget will be the biggest challenge they face in 2017. A tiny budget can force planners to get creative and think outside the box, but it can also mean being forced to choose between the perfect venue and a tolerable one.

Negotiating 40

Negotiating Corporate Meetings 2017 Event Technology 40

Social Tables

NOVEMBER 15, 2016

In Social Tables’ latest trend report, 35% of planners we surveyed told us that the arrival of event technology has made the most noticeable impact on the industry. It’s made it possible for modern meeting planners to go beyond just making phones calls to venues and A/V companies. Be prepared for some negotiation. David Budimir.

Negotiating 60

Negotiating Technology Banking Travel 60

All Seated

JUNE 11, 2023

Today, virtual tours offer a commercial opportunity for venues to sell their space in a more efficient and speedy manner. And as the technology behind virtual tours continues to evolve, demand for virtual tours continues to grow as an essential tool for venues looking to expand their reach and increase their sales.

Venues 36

Venues Social Media Technology Negotiating 36

Event Industry News

JULY 20, 2022

88 per cent of corporate travel managers surveyed are responsible for sourcing hotels for meetings and events in addition to sourcing for employee travel, with 64% citing event types include large external conferences and trade shows. Travel managers also source for meetings and events. · Changing programme priorities. About the Study.

Travel 108

Travel 2019 2022 Management 108

SmartMeetings

SEPTEMBER 5, 2019

Businesses in a 2019 survey cited increasing costs and lower budgets as the top two challenges they face as they plan events. When you contact a venue to begin a discussion about booking, have more than one date in mind. Search for venues that offer the amenities you need as part of their event package. Consider Breakfast.

Contracts 88

Contracts Negotiating Banking Venues 88

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. According to a 2022 survey by The Partnership Professionals Network and Dynamic Benchmarking , one reason sponsors’ objectives aren’t achieved is because associations don’t know sponsors’ goals. Going virtual?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. They also address practical needs, like letting attendees know all the essential details (like venue and time) before the event. Poor budget accountability. Too many decision-making layers. Underwhelming event agenda.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. According to a recent “Planner Pulse” survey from audiovisual and virtual-platform provider Encore, meeting professionals are facing increases in most of the major meeting-expense categories. Avoid the Venue Budget-Busters.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

SpotMe Blog

AUGUST 25, 2022

The same survey found that it takes 38% of event planners longer to host a hybrid event than an in-person or virtual event. . These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue. push notifications or surveys).

Event Planning 246

Event Planning Speakers Event Apps Venues 246

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. Book vendors and venues for multiple events.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

TicketBud

OCTOBER 4, 2023

This information will help you evaluate the success of your event, identify areas for improvement, and allow you to make informed decisions for future events. What you determine in this phase will go towards improving events for years to come.

Event Planning 78

Event Planning Entertainment Sponsorships Social Media 78

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Include questions about the WiFi in the event survey that is sent out to attendees and exhibitors. Did attendees find dead zones in the venue? Venue Negotiations . We are also seeing venues bundle AV and WiFi. Any outages?

Negotiating 112

Negotiating Contracts Venues Wireless 112

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. This will help you choose the theme, venue, content, and timing of the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

InGo

JUNE 22, 2021

Find an affordable venue A fundamental part of event planning is finding the right location. When researching a venue, you’ll want to keep in mind the necessary benefits you need for the event while finding the most cost-effective option.

Event Planning 52

Event Planning Negotiating Social Media Venues 52

Event Industry News

JANUARY 22, 2021

An industry-wide online survey has been launched by the APPG and is asking for employers, employees, freelancers and consumers to take part and share their views on how the sector has been affected by the pandemic and its importance to the cultural and economic life of the UK. . The survey can be accessed at: www.ntia.co.uk/appg.

Hospitality 106

Hospitality Government Financial Negotiating 106

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

PCMA Convene

MARCH 14, 2018

Click to read survey. Each year, along with the numbers we collect for the annual Meetings Market Survey , we ask respondents open-ended questions, including this one: What’s the biggest challenge facing the meetings industry?”. Negotiating favorable room rates for budget conscious attendees. Attendance. Too many events.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

Endless Events

SEPTEMBER 15, 2022

Incentivize your audience to participate in surveys by gamifying attendance tracking. Quantifiable event success can assist you in negotiating a higher budget for your next events. . But how do you get attendees to share their experiences? GIVE VALUE TO EXHIBITORS. Attendee Tracking with Endless Events.

Event Apps 121

Event Apps Technology Education Event Technology 121

Eventmobi

JUNE 16, 2023

Send surveys & get feedback Collect feedback from attendees, members, sponsors, and partners to continuously improve the value and impact of non dues revenue initiatives. Surveys and feedback loops will help your organization better understand participant needs and preferences, driving revenue growth through enhanced offerings.

Sponsorships 195

Sponsorships Financial Social Media Conference 195

Endless Events

OCTOBER 24, 2018

WIFI fees just much like all hotel restrictions are negotiable and there are ways to cut costs! From simple steps you can take, to negotiation tips he lays it all out there! I highly recommend this as part of your site survey. So we obviously look to see what does the venue look like? Test the WIFI Before the Conference.

Hotels 89

Hotels Negotiating Sponsorships Wireless 89

EventBank Insights

JANUARY 22, 2019

Analyze venue and supplies costs Make sure you know your total cost so you can understand how to price your tickets so that you come out with a profit. Choose a Venue ? Know your minimum and capacities of the venue ? Inquire if the venue has F&B capacities or policies ? Send Post-Event Surveys (email is ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

EventSource

NOVEMBER 1, 2021

In fact, surveys have found that couples can become so overwhelmed with planning their wedding that they often consider eloping or getting hitched at city hall instead. It’s a good idea to break up your budget into different categories, including the venue , vendors, attire, and more. .

Negotiating 108

Negotiating Contracts Financial Hotels 108

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You can also use custom forms and surveys to collect information on guests’ dietary restrictions, meal preferences, and more.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

GEVME

APRIL 25, 2018

Would you create surveys for employees before planning a corporate event? Have you ever successfully negotiated a price with an event vendor before? Metrics: Personalised post-event surveys for a sales team or the whole staff. Do you think it’s important to build a memorable marketing campaign to promote a corporate event?

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

SmartMeetings

OCTOBER 23, 2017

The 2018 Global Meetings and Events Forecast surveyed 600 event professionals and found that at the same time group hotel rates are climbing, overall meeting costs could remain flat, and meeting owners are scrutinizing the details more than ever.

Management 64

Management Negotiating Contracts Hotels 64

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization.

Management 40

Management 2023 Meetings Negotiating 40

PCMA Convene

AUGUST 29, 2016

Their multiple-device-wielding attendees expect free and fast Wi-Fi, but the service that meeting venues provide, and the prices they charge for that service, can vary wildly. Is there a more seamless way for planners to negotiate the price of Wi-Fi for their next meeting — and make sure that wireless service lives up to expectations? .

Management 75

Management Wireless Food and Beverage Negotiating 75

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Maybe a three-hour event is 2.5

Financial 88

Financial Insurance Meetings Food and Beverage 88

Smart Meetings

JULY 7, 2021

The surveys showed family members playing a much larger part in the decision to travel. See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know. There were also highly individual considerations for prospective incentive travelers.

Travel 52

Travel Meetings Negotiating Contracts 52

Endless Events

APRIL 4, 2023

From balancing a budget to finding the perfect venue and speakers, you’ve got to juggle a lot to put on an all-star event. Set and Follow a Budget Your budget will affect everything from your venue to your programming and marketing. You can always try to negotiate with suppliers for discounts or freebies. What went well?

Speakers 62

Speakers Entertainment Sponsorships Event Management 62

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Post-Event Survey & Outreach The end of your event doesn’t mark the end of your marketing efforts.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. NOT Industry Surveys. Most planners answering them have no idea, while most of the venues and other sell-side suppliers are way too optimistic, with little to base it on. Venues will close.

2021 111

2021 Site Selections Contracts Venues 111

SevenEvents

JULY 12, 2023

Attend networking events and showcases Suppliers such as hotel groups and venue representatives often host networking events to showcase their offering and foster relationships with contacts like yourself. cultivate relationships with hotels, venues, av technicians, entertainment agencies and other essential service providers.

Event Management 52

Event Management Management Negotiating Events 52