Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. They also address practical needs, like letting attendees know all the essential details (like venue and time) before the event. Poor budget accountability. Too many decision-making layers. Underwhelming event agenda.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. This will help you choose the theme, venue, content, and timing of the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Endless Events

SEPTEMBER 15, 2022

You can see: The rating of each session on a scale of 1 to 5, How many attended the session, How many left the session halfway through, Sessions and speakers with the highest attendance levels, Which sessions sparked the most engagement (hands raised, Q&As, polls), How many times do attendees replay each session? GIVE VALUE TO EXHIBITORS.

Event Apps 121

Event Apps Technology Education Event Technology 121

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Gathering and confirming your speakers, etc. Negotiating your vendor pricing (get everything in writing). you will need, and the venue layout you’ll need for that event. What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Survey and inspect the chosen location. Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Endless Events

APRIL 4, 2023

From balancing a budget to finding the perfect venue and speakers, you’ve got to juggle a lot to put on an all-star event. Set and Follow a Budget Your budget will affect everything from your venue to your programming and marketing. You can always try to negotiate with suppliers for discounts or freebies.

Speakers 62

Speakers Entertainment Sponsorships Event Management 62

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Venue Negotiations .

Negotiating 112

Negotiating Contracts Venues Wireless 112

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. Book vendors and venues for multiple events.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Eventmobi

JUNE 16, 2023

Send surveys & get feedback Collect feedback from attendees, members, sponsors, and partners to continuously improve the value and impact of non dues revenue initiatives. Surveys and feedback loops will help your organization better understand participant needs and preferences, driving revenue growth through enhanced offerings.

Sponsorships 195

Sponsorships Financial Social Media Conference 195

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Want to test out event diagramming for free?

Event Planning 78

Event Planning Social Media Advertising Banking 78

SmartMeetings

OCTOBER 23, 2017

The 2018 Global Meetings and Events Forecast surveyed 600 event professionals and found that at the same time group hotel rates are climbing, overall meeting costs could remain flat, and meeting owners are scrutinizing the details more than ever. Think Short and Sweet.

Management 69

Management Negotiating Contracts Hotels 69

SmartMeetings

NOVEMBER 20, 2019

Do you know the venue inside and out? Specifically, ask your venue which of its costs are taxable. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Don’t be so sure.

Social Media 58

Social Media Sponsorships Speakers Contracts 58

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Maybe a three-hour event is 2.5

Financial 92

Financial Insurance Meetings Food and Beverage 92

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

Event Management 130

Event Management 2023 Management Healthcare 130

GEVME

APRIL 25, 2018

Would you create surveys for employees before planning a corporate event? Have you ever successfully negotiated a price with an event vendor before? A robust ticketing system, onsite registration technologies, and a smart presentation of speakers are the aspects organisers should address right from the start. At the event.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Guidebook

JULY 17, 2016

Survey them at the beginning stages of the event. Use your pre-event survey to get prospective attendees to vote on topics, speakers, workshops and more. If you’ve had this event in the past, Mark Knowles from Bend WebCAM suggests asking speakers from previous years to help with live-blogging. Mark Knowles. The answer?

Event Planning 146

Event Planning Event Apps Speakers 2004 146

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. NOT Industry Surveys. Most planners answering them have no idea, while most of the venues and other sell-side suppliers are way too optimistic, with little to base it on. These are useless.

2021 111

2021 Site Selections Contracts Venues 111

SmartMeetings

OCTOBER 18, 2019

and the noise was incredible; everywhere I looked people were interacting: discussing, debating, gesticulating, negotiating, smiling, sharing, influencing and convincing and it was then, as I surveyed this sea of human connectivity, that I realized what powered the most successful global business events. It was 3 p.m.

2005 62

2005 Negotiating Trade Shows Speakers 62

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Better contract negotiations. We are moving to a larger venue for 2017.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Eventsforce

JUNE 12, 2019

But Servicerobots.com has come up with something even better for event planners with a new robot which provides both photo and survey capabilities. Eva the robot can move around a venue and locate guests using an advanced facial recognition system. Then, potential buyers can contact the reseller and negotiate for the contract.

Tech 82

Tech Contracts Social Media Event Tech 82

Eventtia

JANUARY 11, 2022

A live event, as we know, is an event hosted in a physical venue with in-person attendance. A hybrid event has both virtual and live attendees participate in the same event at the same time: live attendees at the venue, and virtual attendees attending online. Venue: create a shortlist of potential venues. Cost-saving.

2022 62

2022 Event Management Management Food and Beverage 62

Attendease

APRIL 4, 2024

Relevant KPIs may include the number of registrants, revenue and profit margins, social media impressions and engagement, email open/click rates, and surveys of attendee satisfaction. Think through the resources, staff, budget, venue size, marketing channels, etc., you’ll need at each stage of growth.

Event Management 195

Event Management Management Sustainability Corporate Events 195

SmartMeetings

JULY 8, 2020

Regional travel that supports local venues could be more popular than ever. Do a survey to find out where awardees are emotionally. Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. How can we turn worries about the venue into a positive message?

Travel 119

Travel Contracts Hotels Transportation 119

Endless Events

DECEMBER 4, 2018

Do our speakers and influencers reflect our brand well? If you are considering adding workshops to your events, keep in mind to choose the appropriate venue that allows people to move freely to facilitate interaction. Of course, the venue itself can make or break a bleisure event. Fortunately, WiFi costs are negotiable.

2019 134

2019 Sustainability Events Travel 134

Cvent: Event Marketing

APRIL 16, 2019

With so many wonderful countries, cities and venues to choose from, this selection process can seem like fetching a needle out of a proverbial haystack. One of the easiest ways to gather this information is to set up an online survey and send it out to all past and prospective attendees. Speaker Fees. Pictures of venue.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Survey tools enable organizers to collect feedback on various aspects of the event, helping them make data-driven decisions for continuous improvement.

Event Management 117

Event Management Management Negotiating Financial 117

Eventory

FEBRUARY 1, 2019

Another option is to do it in the office or dedicated venue, stationary. The lack of analysis and surveys of the attendees’ satisfaction after the event means that many opportunities for development and raising the level of events are wasted. It is in one place in the form of a survey available to employees. 2 Hands up!

Corporate Events 78

Corporate Events Financial Technology Events 78

Plan Your Meetings

SEPTEMBER 28, 2016

Event websites, online registration, event marketing assistance, discount coupons for local attractions, writing pads, local media contacts, assistance arranging site visits and speakers gifts were other perks of CVB partnership, she explained. They are able to provide “outside the norm” suggestions for venue space and other ideas.

Site Selections 28

Site Selections Negotiating Hotels Contracts 28

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Survey tools enable organizers to collect feedback on various aspects of the event, helping them make data-driven decisions for continuous improvement.

Event Management 96

Event Management Management Negotiating Financial 96

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Step 5 – Book a fitting venue and event date.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Shortlist potential venue selections. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

SmartMeetings

OCTOBER 20, 2016

It also revealed that when buying event technology products and services, only 21 percent of those surveyed approached the project with confidence. “We This covered delegates’ expectations for personalization, right down to food and beverage, as well as keeping up with evolving technology and addressing security needs.

2016 40

2016 Trade Shows Food and Beverage Technology 40

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. And with each survey and stat, we learn a little bit more about how all of us can come together to create better face-to-face events. of event professionals believe the check-in process for groups arriving at venues needs to be improved.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149