Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. They also address practical needs, like letting attendees know all the essential details (like venue and time) before the event. Poor budget accountability. Too many decision-making layers. Underwhelming event agenda.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Maybe a three-hour event is 2.5

Financial 92

Financial Insurance Meetings Food and Beverage 92

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. According to a 2022 survey by The Partnership Professionals Network and Dynamic Benchmarking , one reason sponsors’ objectives aren’t achieved is because associations don’t know sponsors’ goals. Going virtual?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. Book vendors and venues for multiple events.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

PCMA Convene

AUGUST 29, 2016

Their multiple-device-wielding attendees expect free and fast Wi-Fi, but the service that meeting venues provide, and the prices they charge for that service, can vary wildly. Is there a more seamless way for planners to negotiate the price of Wi-Fi for their next meeting — and make sure that wireless service lives up to expectations? .

Management 75

Management Wireless Food and Beverage Negotiating 75

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Better contract negotiations. We are moving to a larger venue for 2017. More outreach.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization. Speaking of which.

Management 40

Management 2023 Meetings Negotiating 40

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Survey and inspect the chosen location. Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms. Provide essential information: Mention the date, time, and venue. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

JANUARY 11, 2022

A live event, as we know, is an event hosted in a physical venue with in-person attendance. A hybrid event has both virtual and live attendees participate in the same event at the same time: live attendees at the venue, and virtual attendees attending online. Venue: create a shortlist of potential venues. Cost-saving.

2022 62

2022 Event Management Management Food and Beverage 62

Cvent: Event Marketing

APRIL 16, 2019

With so many wonderful countries, cities and venues to choose from, this selection process can seem like fetching a needle out of a proverbial haystack. One of the easiest ways to gather this information is to set up an online survey and send it out to all past and prospective attendees. Food & Beverage. Hotel Room.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

GEVME

JUNE 27, 2018

Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. The choice of venue has to be based on the clear requirements that your event sets in terms of size, lighting, network capabilities, etc. When to start looking for a venue. The best tips for selecting a conference venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Venue Rental. Concession (food and beverage and merchandise sales). Number of People. Entertainment. per attendee.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

SmartMeetings

OCTOBER 20, 2016

It also revealed that when buying event technology products and services, only 21 percent of those surveyed approached the project with confidence. “We This covered delegates’ expectations for personalization, right down to food and beverage, as well as keeping up with evolving technology and addressing security needs.

2016 40

2016 Trade Shows Food and Beverage Technology 40

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. And with each survey and stat, we learn a little bit more about how all of us can come together to create better face-to-face events. of event professionals believe the check-in process for groups arriving at venues needs to be improved.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Shortlist potential venue selections. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Facility Expenses Facility expenses include money spent on acquiring the venue.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

Negotiating 98

Negotiating Sustainability 2030 Tourism 98

Planning Pod

JULY 25, 2019

Marketing and promotion – For creating and deploying event websites, email marketing, event mobile apps, surveys/forms, video marketing and social media promotions. Every event professional plans events in a slightly different way (as do event venues run their businesses in their own unique ways). Enhanced attendee engagement.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 13, 2022

Running a non-profit event space like a museum, library or historic venue (or even an indoor/outdoor venue like a zoo or botanical garden) requires a bit more organization than the typical venue. If you relate to any of these challenges, you aren’t alone. We had an in-house system for managing staffing and company documents.

Event Management 78

Event Management Management Contracts Venues 78

Capterra Event Management

FEBRUARY 14, 2018

Choose your venue and date. Here’s a list of key expenses to include in your budget: Venue (room rental(s), security deposit, parking). Catering (bartenders, servers, food, beverages, linens, table settings). Choose your venue and date. Will you need your own A/V equipment, or will the venue provide it?

Social Media 110

Social Media Food and Beverage Advertising Speakers 110

Planning Pod

JULY 25, 2019

Marketing and promotion – For creating and deploying event websites, email marketing, event mobile apps, surveys/forms, video marketing and social media promotions. Every event professional plans events in a slightly different way (as do event venues run their businesses in their own unique ways). Enhanced attendee engagement.

Event Management 60

Event Management Management 2019 Social Media 60

Cvent: Event Marketing

APRIL 10, 2019

Event planning encompasses tasks at all stages of the event cycle, like event marketing, event sponsors, venue sourcing, event branding, building an event website, and more. Your event has a purpose from the beginning, which will drive content, speakers, and the venue. The venue, food, and entertainment are high-price items.

Event Planning 46

Event Planning 2019 Food and Beverage Social Media 46

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. As part of the 28th Annual Meetings Market Survey, we asked respondents a handful of open-ended questions, including: “What is the biggest challenge facing the meetings industry today?” Budget decreases.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

Planning Pod

AUGUST 24, 2019

IMPORTANT TIP: I would highly recommend that you not only rely on your personal experience to answer these questions but that you also put together a pre-event survey to reach out to your potential audience to get their direct feedback. Post-event attendee satisfaction surveys. Food and beverage offerings.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

IMPORTANT TIP: I would highly recommend that you not only rely on your personal experience to answer these questions but that you also put together a pre-event survey to reach out to your potential audience to get their direct feedback. Food and beverage offerings. to pay their admission. Speaker and entertainment selections.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60

PCMA Convene

JULY 31, 2016

1986: Food can reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. As every laboratory rat knows, food can create and reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. A Meeting Runs on Its Stomach. “As Heart Attack on a Plate.

2012 56

2012 Food and Beverage 2013 Hotels 56