The Castle Group

SEPTEMBER 3, 2021

With Labor Day symbolically closing out the summer season and ushering in fall – a prime meetings and convention time – organizations are trying to decide on the best approach to gathering given the ever-shifting COVID landscape. Just a few short weeks ago it seemed like “all systems go” again for the meetings and events industry.

Meetings 97

Meetings Negotiating Contracts Financial 97

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips. Bottom Line.

Negotiating 98

Negotiating Contracts Hotels Entertainment 98

SmartMeetings

JULY 24, 2017

Hilton has announced it will enforce a 48-hour room cancellation policy beginning July 31. For many professional meeting planners, however, the policy makes good business sense. A recent Business Travelers Coalition poll found 59 percent of respondents believe the policies will be negatively received by business travelers.

Hotels 58

Hotels Contracts Travel Negotiating 58

Smart Meetings

DECEMBER 23, 2021

“Everyone has a dog now,” Jenn Glynn, managing partner with Meeting Encore , stated this week in a conversation with Philip Eidsvold, vice president of strategic alliances at One10 , about the changing demands of attracting attendees to in-person incentive trips. What contracts need to include and how to negotiate those from third parties.

Travel 98

Travel Negotiating Contracts 2022 98

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Coterie Spark

JANUARY 25, 2022

MEETING PLANNER Full Time Position: Coterie Spark is looking for a driven leader that has the knowledge and experience to plan and execute meetings and conferences. Responsible for planning and executing meetings and events that are considered small to medium in size. Projects will be assigned at the discretion of the COO.

Meetings 52

Meetings Negotiating Contracts Travel 52

Smart Meetings

DECEMBER 23, 2021

“Everyone has a dog now,” Jenn Glynn, managing partner with Meeting Encore, stated this week in a conversation with Philip Eidsvold, vice president of strategic alliances at One10, about the changing demands of attracting attendees to in-person incentive trips. What contracts need to include and how to negotiate those from third parties.

Travel 98

Travel Contracts Negotiating Hotels 98

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Negotiate Venue and AV Liaison Fees, Security Fees.

Contracts 106

Contracts Negotiating Insurance Venues 106

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” This helps balance the hesitation on the clients’ part for meetings that are farther ahead, but it means the team has to be ready to commit quickly. This article appears in the January/February 2023 issue.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

MeetingsNet

JANUARY 8, 2019

How safe are your meetings and events? Here are some action items and ideas that you can implement at whatever stage of your meeting you are in, from Choosing a Location or Venue, to negotiating The Contract , or creating a Communications Policy. Risk-reduction actions for safer events in 2019. Then one more.” .

2019 92

2019 Meetings Contracts Risk Management 92

Coterie Spark

JANUARY 25, 2022

Full Time Position: Coterie Spark is looking for a driven leader that has the knowledge and experience to plan and execute meetings and conferences. Responsible for planning and executing meetings and events that are considered small to medium in size. Budget: Creating detailed budgets that outline all fees associated with the project.

Negotiating 98

Negotiating Contracts Travel Entertainment 98

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips. Bottom Line.

Negotiating 52

Negotiating Contracts Hotels Entertainment 52

Smart Meetings

FEBRUARY 7, 2022

The likely answer is that would not be sufficient or meet the threshold of impossibility or impracticability to equate to a force majeure event. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. appeared first on Smart Meetings.

Contracts 105

Contracts Negotiating Insurance Government 105

Event Farm

MAY 5, 2021

The panelists offered tips about negotiating with venues and vendors: . Pay extra attention to indemnification and insurance policies. A generous refund policy and health screening reminders will encourage attendees to stay home if they’ve been exposed to COVID or aren’t feeling well. . On-site health screening .

2021 306

2021 Event Planning Insurance Transportation 306

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Find out the tax rate and which meeting elements are and are not taxable in your host destination, then check again close to your meeting dates to ensure nothing has changed. is to hold the meeting on site at the office.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Coterie Spark

MAY 10, 2021

Responsible for planning and executing meetings and events that are considered small to medium in size. It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Further details on Policies and Procedures will be provided in the Employee Handbook.

Negotiating 98

Negotiating Contracts Travel Entertainment 98

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 94

Financial Insurance Meetings Food and Beverage 94

SmartMeetings

MARCH 25, 2021

Meeting professionals today are risk managers. Start by communicating your health policy through emails on the registration website and at the event. Then share your refund policies available if they refuse to agree to the conditions. Then share your refund policies available if they refuse to agree to the conditions.

Contracts 119

Contracts Insurance Hotels Negotiating 119

Event Guru

MARCH 6, 2024

Scalability: Adaptability: A consolidated software environment is often more adaptable and scalable to meet the evolving needs of the organization. Data Governance: Centralizing data management can help in implementing and enforcing data governance policies more effectively.

Negotiating 40

Negotiating Government Contracts Sports 40

Smart Meetings

MAY 6, 2022

Attendees will need to know what to expect, so it helps to provide them with updates while keeping Covid policies and procedures in mind. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. Last year, all meetings and events were on hold. The most important thing is to be a fully informed planner, Eisenstodt said.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

PCMA Convene

APRIL 2, 2018

In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. But the phone-tag negotiations moved at the speed of molasses. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

SmartMeetings

APRIL 19, 2021

When you are planning for an inspiring event, you probably don’t want to imagine the possibility of your hard work going to waste, but the pandemic illustrated why it’s important to prepare for the chance that your meeting may need to be canceled due to circumstances completely outside your control. What exactly is covered by the policy?

Insurance 124

Insurance Financial Social Media Banking 124

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Smart Meetings

MARCH 28, 2022

Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

Contracts 78

Contracts Insurance Negotiating Government 78

SevenEvents

MARCH 27, 2024

trends are constantly evolving, and event planners must stay informed to meet the changing requirements and expectations of their targeted audience. event managers are actively finding ways to promote diversity among attendees, as well as implementing inclusive policies and practices throughout the planning process.

Event Management 52

Event Management Management Sustainability Negotiating 52

Connect Your Meetings

AUGUST 3, 2018

Jim Clapes, 37, works in New York City as conference and events manager at the Drug Policy Alliance. What I do: I am directly responsible for the planning and management of the biennial International Drug Policy Reform Conference, annual staff Retreat and 20 to 30 additional organizational events throughout the year.

2018 76

2018 Sponsorships Site Selections 2014 76

The Castle Group

MARCH 2, 2021

Invite key groups that make sense to meet physically, such as local/regional participants or teams where in-person collaboration and team building is critical to business success. A smaller in-person group will allow you to ensure that you meet the proper capacity limits for your in-person guests. Vet your live venue.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

Event Industry News

SEPTEMBER 19, 2019

Listen to the podcast to learn how Capita Travel and Events and Universal Live approach clients’ pitches, budgets and negotiations. Yes, I agree with the privacy policy. It is, therefore, important to recognise this and bring in different partners to help create the event that the client wants. Areas of interest. Brand Events.

Travel 87

Travel Negotiating Sports Event Tech 87

Cvent: Event Marketing

JUNE 18, 2018

When you’re running hundreds of events each year, you need a way to manage and organize your events to optimize the outcomes of these meetings. Strategic Meetings Management (SMM) programs help companies manage their meetings and events through streamlined planning processes, preferred vendors and meetings data.

Management 28

Management Meetings Contracts Negotiating 28

Smart Meetings

SEPTEMBER 1, 2022

Unionized hotels provide the stability and training that hospitality workers are seeking—they could be part of the solution to the shortage that meeting planners are waiting for. They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns.

Hospitality 98

Hospitality Contracts Hotels Healthcare 98

The Planner's Lounge

DECEMBER 22, 2021

Often, couples without a professional wedding planner get so overwhelmed before the vendor meetings that they walk away with many unanswered questions. Is the amount negotiable? What is your cancellation policy? Pro tip: Most venues require clients to obtain an event liability policy. Who will be the point of contact?

Insurance 59

Insurance Negotiating Contracts Venues 59

Event Industry News

JULY 11, 2019

Does the thought of organising a conference or corporate meeting for your company leave you in a cold sweat? We can help you put together any meeting or corporate event, big or small, to your satisfaction. We can make appointments for you to meet the key persons at the venue, so all your queries are answered directly.

Venues 58

Venues Negotiating Hotels Conference 58

SmartMeetings

JANUARY 24, 2017

Whether it’s navigating cultural differences or reviewing shipping manifests, the event planner must manage unique policies, develop local partnerships and spend time understanding the local culture in order to produce a successful international meeting. Don’t just verbally agree on a negotiating point. Leverage Local Contacts.

Meetings 40

Meetings Negotiating Entertainment Management 40

Event Industry News

AUGUST 23, 2019

Average Daily Delegate Rates (DDR) rose 3% from January to July, compared to the same period in 2018, according to the Meetings Industry Association (mia). . Yes, I agree with the privacy policy. Areas of interest. Brand Events. Concerts & Tours. Conferences. Exhibitions. Event Tech. Sporting Events.

2019 65

2019 Negotiating 2018 Sports 65

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We negotiate exit windows with the suppliers.

Travel 65

Travel Negotiating Sustainability Airlines 65