Remove Food and Beverage Remove Meetings Remove Negotiating Remove Policies
article thumbnail

Win at Negotiating AV Services with Hotels

Smart Meetings

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

article thumbnail

Before You Sign That Contract: 5 Hotel Contract Tips For Novice Planners

Endless Events

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126
Insiders

Sign Up for our Newsletter

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

article thumbnail

Event Contracts: Agree to Be Agreeable

SmartMeetings

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

article thumbnail

Budget Financial Meetings: Doing More with Less

SmartMeetings

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

article thumbnail

The New Bottom Line

SmartMeetings

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” This helps balance the hesitation on the clients’ part for meetings that are farther ahead, but it means the team has to be ready to commit quickly. Evaluate: Risks—Real or Not?

article thumbnail

What Event Planning Best Practices Are Here to Stay?

Smart Meetings

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Attendees will need to know what to expect, so it helps to provide them with updates while keeping Covid policies and procedures in mind. appeared first on Smart Meetings.

article thumbnail

Avoid the Venue Budget-Busters

MeetingsNet

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Find out the tax rate and which meeting elements are and are not taxable in your host destination, then check again close to your meeting dates to ensure nothing has changed. is to hold the meeting on site at the office.

Venues 52