Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. The panelists offered tips about negotiating with venues and vendors: . Pay extra attention to indemnification and insurance policies.

2021 306

2021 Event Planning Insurance Transportation 306

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Medical Meetings Contracts 98

ePly

FEBRUARY 26, 2024

Gathering and confirming your speakers, etc. Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). You can do this by turning the meeting around and asking the client questions.

Negotiating 62

Negotiating Insurance Events Marketing 62

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Anyone planning conferences, tradeshows, symposia, meetings or events can benefit from this series.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. Another factor is the insurance needs.

Travel 65

Travel Negotiating Sustainability Airlines 65

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. You’re supposed to be negotiating one complete document rather than a contract and an addendum. More : J.D.

Contracts 89

Contracts Hotels Negotiating Airlines 89

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Ensure adequate insurance. Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Last week we published comments about the meeting industry’s biggest challenges.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Don’t just have multiple meeting rooms set up if they aren’t really needed. If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Learn to negotiate event AV. Negotiate payment terms.

Negotiating 81

Negotiating Contracts Wireless Events 81

SmartMeetings

NOVEMBER 20, 2019

You’ll want to be sure meeting your goal is best served by a live event before you decide to put one on. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? How do you find a great speaker?

Social Media 52

Social Media Sponsorships Speakers Contracts 52

Endless Events

JULY 23, 2021

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Do you have any insurance requirements? These sections break down into various topics: Audio.

Contracts 118

Contracts Negotiating Venues Wireless 118

Social Tables

APRIL 22, 2019

This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Consider it your event planning insurance for one of your most scarce resources: time. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

SmartMeetings

JULY 8, 2020

Meeting professionals are left wondering about the very foundation of their missions. That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home.

Travel 115

Travel Contracts Hotels Transportation 115

Stova

MARCH 17, 2023

Introduction Every year, executives are tasked with reimagining the machine in a way that meets the aspirations of the CEO, and the constraints of the CFO. Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events.

2021 111

2021 Site Selections Contracts Venues 111

Eventory

JULY 25, 2018

This is a place where many top-class professionals from all around the world meet and exchange their knowledge. You will have an opportunity to gather valuable information from the speakers and other attendees who will share their experience. Medical conferences are places where suppliers and organizations meet. Management.

Healthcare 112

Healthcare 2019 Conference Hospitality 112

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance. Focus first on people and context, then on technology and tools.

Insurance 122

Insurance Food and Beverage Venues Events 122

Stova

MARCH 20, 2023

After all, meeting with colleagues and other industry professionals face-to-face or virtually can be an incredibly valuable and worthwhile experience, no matter your goals. With an expected 14,000 meetings between Exhibitors & Buyers, AIME will deliver real value to anyone that attends in-person or virtually.

2023 52

2023 Conference Healthcare B2B 52

Endless Events

JANUARY 23, 2020

This one really perked my interest” The next one is “Scrambling to Save a Meeting”, she continues. “And the next one is “From Sandwiches to Centerpieces: Sustainable Meetings Are Catching On” The ninth one is, “What’s in Your Wallet? And I actually just enjoy that it’s just a list.

2019 91

2019 Contracts Sustainability Technology 91

Canadian Special Events

DECEMBER 26, 2018

One example includes a permit from the Fire Department that states your event meets the legal guidelines for safety. Indemnification is another name for insurance requirement. Some companies will require you to maintain an insurance policy equivalent to the cost of the equipment rental. Legal Jargon. Presentation Materials.

Contracts 51

Contracts Insurance Government Travel 51

PCMA Convene

JULY 31, 2017

In participating in the nominating process for our Best in Show awards program this year, DeBolt, director of meetings and events for PLM World, singled out Roberta Tisdul, CMP, senior convention services manager for Visit Indy, in our Convention Services/CVB category. Then she had more to say. Teamwork seemed to be a theme this year.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Eventtia

JANUARY 11, 2022

For a successful hybrid event, you’ll need to pay attention to at least these tech aspects: lighting, A/V equipment (speakers, video cameras, microphones, mixer, etc.), The earlier you have a budget estimation, the more time you’ll have to negotiate with different vendors and secure the best options for your event. And others.

2022 62

2022 Event Management Management Food and Beverage 62

PCMA Convene

MAY 31, 2016

Bureau of Labor Statistics predicted a 10-percent increase in the number of meeting-and-event-planning jobs by 2024. It could be managing speakers. So the interns should learn how you negotiate that type of situation.”. In 2014, the U.S. We really try to spend some time teaching them about the entire process,” King said. “We

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance. Focus first on people and context, then on technology and tools.

Insurance 60

Insurance Food and Beverage Venues Events 60

Eventtia

OCTOBER 20, 2022

an internal meeting), try to have at least one month of preparation time. Determine your must-have needs from a venue before negotiating and committing to a venue. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Planning Pod

APRIL 12, 2020

Like a sales meeting to train and motivate your sales force. Where would be the ideal location for these attendees to meet? Before you plan your first tasks or spend your first dollar, your event must have a singular purpose or goal that will drive all decisions moving forward.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Event Guru

MAY 5, 2023

This may involve coordinating speakers, creating schedules, managing logistics, and promoting the event to the target audience. This may involve designing innovative communication tools, incorporating audience engagement techniques, and providing comfortable spaces for networking and meetings.

Sports 40

Sports Fashion Entertainment Education 40

SpotMe Blog

JUNE 29, 2023

Pharmaceutical companies also spend significantly on marketing events like conferences, symposiums, and meetings. When sponsoring or attending conferences, symposiums, and other live engagements, companies must follow rules around giveaways, presentations, booth activities, and speaker programs. Regulatory compliance is non-negotiable.

Marketing 130

Marketing Social Media Healthcare Advertising 130

Eventtia

DECEMBER 16, 2021

We all know how Zoom meetings can’t 100% replace the intimacy and in-person interactions of a traditional meeting, and the same issue also happens with virtual conferences and other types of virtual events. If you want, you can also invite speakers and talents to perform at the event virtually. Step 5: Building an event team.

2022 62

2022 Social Media Sponsorships Food and Beverage 62