SmartMeetings

DECEMBER 21, 2020

Cartotto is complex director of security and risk management for Caribe Royal Orlando in Florida. This practice has been implemented by most—if not all—hotels, but using VMS could help hoteliers identify high-touch areas not previously thought about. What Meeting Planners Should Ask Hotels.

2021 119

2021 Food and Beverage Hotels Risk Management 119

SmartMeetings

MARCH 25, 2021

Meeting professionals today are risk managers. Pandemic-era contracts now require contract clauses that include Hotel Protocols and Policies for Covid-19 prevention. The planner can get dinged if attendees are able to get lower rates at the same hotel, so focus on room nights. What if a hotel cancels due to bankruptcy?

Contracts 119

Contracts Insurance Hotels Negotiating 119

Eventinterface

JUNE 20, 2017

They plan for accidents, venue problems, protesters, weather related issues, and much more. Mark Deane, CEO with ETS Risk Management brings years of experience to this conversation. Mark is a risk management specialist whose experience stems from his career working as an Operational Officer for the British Government.

Risk Management 196

Risk Management Insurance Government Venues 196

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Master the Event

DECEMBER 10, 2023

And with event insurance it’s all about risk management. courtesy of smartybook.com Some think that the venue, hotel or even our own company insurance automatically covers us during event time. It makes no difference how much planning or hard work you do; how many people attend or the location of the event.

Insurance 40

Insurance Risk Management Financial Hotels 40

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? MD: We’re at a crossroads because everything is changing quickly, and the reality is different in different areas of the country and different types of hotels. Hotels have always done a good job of cleaning.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Decibel Management

NOVEMBER 9, 2021

A venue is in order. Again, in normal times, getting a decent holiday party venue in November would be out of the question. But… you know the drill, not normal times, embracing madness, yadda, yadda… so there is still available venue space out there. Contrary to what you might think in this COVID era, venues are filling up fast.

Venues 96

Venues Risk Management Insurance Social Media 96

GEVME

JUNE 18, 2018

Analyse your current risk management strategy, taking into account all internal and external threats, such as APTs, connection breakage, etc. Test a venue before an event. The venue you choose for a government event should complement your mission and comply with the key security needs. Update recovery time objectives.

Government 174

Government Risk Management Tech Events 174

GEVME

JANUARY 27, 2020

This component includes everything – right from hotels, motels, hostels or any other setup which can provide sleeping rooms to the attendees. When it comes to food and beverages, the restaurant, hotel or the independent caterer, each one of these falls into this category. . Meeting Venue. Finding the most convenient venue.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

MeetingsNet

JANUARY 8, 2019

These steps from communication, legal, and risk management professionals will help you lay the groundwork for reaching out to your attendees and preparing information before an event so that you won’t be left scrambling during one. . • In 2008, a terror group attacked a hotel in Mumbai and held hostages for three days.

Social Media 71

Social Media 2008 Risk Management Contracts 71

PCMA Convene

MARCH 6, 2019

Hotels were a recurring topic, as planners noted a decrease in the ability to negotiate contracts, along with pressures associated with lowered commissions and increased competition for space. Escalating rates — hotel, food and beverage, transportation. Finding large venues with availability. Hotel greed. Poaching hotels.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

SmartMeetings

APRIL 20, 2021

How can meeting professionals assure them—and their risk managers—that it is safe? We will motivate these leaders to act by unapologetically reinforcing the value that our industry brings to people, businesses and communities. A new APCO Insight survey shows that business travelers are eager to return to face-to-face meetings again.

Hospitality 83

Hospitality Tourism Travel Risk Management 83

SmartMeetings

JULY 8, 2022

Visit Orlando hosted a three-day virtual FAM last week for more than 600 planners, showing off what’s new and safe at Orange County Convention Center and a panoply of hotels and resorts. However, some industries put more emphasis on risk management than others. Case Study: A Virtual VIP Club.

2022 52

2022 2019 Healthcare Risk Management 52

SmartMeetings

OCTOBER 31, 2018

The study, which delved into top safety concerns women business travelers face, found that almost 69 percent of United States travel buyers believe females face greater risk than males and 61 percent feel it’s imperative to consider female safety when implementing risk-management programs.

2008 98

2008 Travel Transportation Hotels 98

SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As Whether it’s venue labor, bus drivers or catering staff, shortening an event slightly can help reduce costs.”. Work with Partners—and Haggle.

Financial 92

Financial Insurance Meetings Food and Beverage 92

Floktu

DECEMBER 18, 2019

Intimate and Strategically-Chosen Venues . To help facilitate natural interactions between guests, outfit your venue to foster face-to-face interactions and ‘collision spaces’ where guests are more likely to naturally interact with one another. . For more venue inspiration, visit our blog on outside-the-box event locations. .

2020 40

2020 Risk Management Sustainability Venues 40

SmartMeetings

JULY 10, 2017

This short list of places, spaces and notations compiled by the travel risk management company On Call International can help narrow down the options. Don’t worry if you have to stay an extra night to fit in your day of fun; Orlando comes in first in affordable hotel prices. Meeting space: 600,000 sq. Meeting space: 600,000 sq.

Travel 81

Travel Hospitality Hotels Risk Management 81

SmartMeetings

OCTOBER 6, 2017

Create a risk management assessment prior to the event, along with a protocol and policy for handling emergency situations. The protocol should be coordinated with the venue, which probably has its own policy for how emergencies should be handled. “On Miller, CSEP, owner of Unbricked Communications in Topeka, Kansas.

Meetings 55

Meetings Risk Management Contracts Speakers 55

Eventinterface

MAY 13, 2017

Sarah Sebastian with Rose Gold Collective loves the trend of using unique venue spaces as meeting spaces. “I am seeing more and more companies and brands seeking unexpected venues to host meetings in. “I’m seeing higher rates and more limited space this year and next from our hotel partners.

Risk Management 100

Risk Management Entertainment Venues Technology 100

Connect Your Meetings

OCTOBER 30, 2017

RISK MANAGEMENT. But a study from IACC , an association for small-meeting venues, suggests there’s far less action than talk. It’s imperative for venues to educate planners on better options, or risk attendees become disengaged. “If Travel Association Executive Vice President of Public Affairs Jonathan Grella.

Meetings 62

Meetings 2009 Risk Management Travel 62

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? MD : We’re at a crossroads because everything is changing quickly, and the reality is different in different areas of the country and different types of hotels. Hotels have always done a good job of cleaning.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

PCMA Convene

MARCH 7, 2017

We are moving to a larger venue for 2017. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. Increase in what we budget for food and beverage, and managing other costs more closely. Started implementing a strategic meetings management program.• . •

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

SmartMeetings

OCTOBER 3, 2017

The security of attendees is at the top of the list of responsibilities for every event planner and risk management is part of the job description. Luckily, suppliers have made it part of their job to raise the level of security at venues around the country. hopes it doesn’t come to that. “Our Extra Security Measures.

Education 63

Education Risk Management Insurance Hotels 63

SmartMeetings

MAY 2, 2017

Terrorism and protests continue to dominate news headlines, bringing security concerns and risk management to the top of every planner’s to-do list. Hotels are seeing cancellations by international travelers who are uncertain whether the United States is open to them. Contingency planning is top-of-mind.

2017 80

2017 Meetings Risk Management Travel 80

MeetingsNet

AUGUST 26, 2016

The Event Services Professionals Association just released a customizable toolkit of accessibility checklists hotels, convention centers, and convention and visitors bureaus can customize to show planner clients how they accommodate people with disabilities. read more.

Venues 40

Venues Hotels Medical Meetings Risk Management 40

Plan Your Meetings

FEBRUARY 4, 2020

A rule of meeting safety is ensuring the space, facility or venue is free from harm and offers components and measures that keep it free from harm. Here are a few simple things to do during your next hotel or venue selection. Next time, request that someone from hotel security go along with you for the stroll.

Site Selections 60

Site Selections Hotels Venues Hospitality 60

MeetingsNet

AUGUST 26, 2016

The Event Services Professionals Association just released a customizable toolkit of accessibility checklists hotels, convention centers, and convention and visitors bureaus can customize to show planner clients how they accommodate people with disabilities. read more.

Venues 40

Venues Hotels Medical Meetings Risk Management 40

Smart Meetings

JUNE 4, 2021

“Do you think masks/no masks, vaccines/non-vaxed will or should be an addendum on contracts with venues? Or is it location based, and a mutual understanding between venue and planner?” Do you think masks/no masks, vaccines/non-vaxxed will or should be an addendum on contracts with venues? was an early question.

Contracts 93

Contracts 2021 Airlines Venues 93

SmartMeetings

APRIL 5, 2021

Digital Risk Management: First Steps. Andy Jabbour, an instructor with International Association of Venue Managers’ Academy for Venue Safety & Security , recommends a block-and-tackle straight out of a playbook on Monday Night Football. International Association of Venue Managers (iavm.org).

Tech 139

Tech Government Management Meetings 139

PCMA Convene

NOVEMBER 30, 2016

Much of that has to do with a growing perception that — in light of mass shootings in malls, office buildings, churches, schools, and other pub-lic spaces in the United States, and terror attacks like last fall’s in Paris, which specifically targeted event venues — conventions have been lucky. Ami Mayfield. Bob Mellinger.

Risk Management 40

Risk Management Trade Shows Site Selections 2001 40

Plan Your Meetings

OCTOBER 12, 2016

The bottom line is that events and venues can be vulnerable. In case you think this isn’t relevant to the types of events you plan and venues you use, consider these headlines–and this is nothing new: Toronto, Canada: CNE shuts down early after fights break out. Learn from other destinations and venues.

Trade Shows 76

Trade Shows Hotels Transportation Venues 76

PCMA Convene

JULY 31, 2016

The original venue for its 2016 World Education Congress (WEC), the Pennsylvania Convention Center in Philadelphia, was now unavailable because the Democratic National Convention would be held there in summer 2016. And the alternative venues offered by the Philadelphia Convention & Visitors Bureau didn’t meet MPI’s needs.

Education 40

Education 2016 2014 Risk Management 40

SmartMeetings

DECEMBER 12, 2017

We spoke with Julie Mauer, vice president of marketing for Silverado Resort and Spa , which evacuated during the Wine Country fires in October for insights into how to keep everyone in your group safe and calm during an emergency at a venue. Conduct regular risk management evaluations. In the Line of Fire.

Risk Management 52

Risk Management Insurance Hotels 2017 52

PCMA Convene

NOVEMBER 30, 2016

Much of that has to do with a growing perception that — in light of mass shootings in malls, office buildings, churches, schools, and other public spaces in the United States, and terror attacks like last fall’s in Paris, which specifically targeted event venues — conventions have been lucky. Ami Mayfield. Bob Mellinger.

Risk Management 40

Risk Management Trade Shows Site Selections 2001 40

Event Industry News

APRIL 28, 2021

Our Mobile Event Apps work in tandem with the virtual web venue which is accessible on Desktop & Laptops, allowing attendees access to the full event experience remotely and onsite. When it comes to event risk management during a pandemic, effective communication is as important as your plans and safety procedures.

Event Apps 57

Event Apps Social Media 2021 Events 57

SmartMeetings

MAY 16, 2017

Regardless of who is responsible for handling security at hotels and other meeting venues, professional planners should prepare for worst-case scenarios—whether it be a power outage, an active shooter or the many other types of situations that develop. Make copies of the room and venue floor plans.

Meetings 69

Meetings Government Transportation 2017 69

SmartMeetings

JULY 5, 2018

Crisis management planning is like life insurance; nobody wants it, but everyone needs it. Business owners must budget for risk management even when there is no sign of trouble ahead. While hotels or resorts are expensive, off-site venues offer many benefits.

Management 66

Management Insurance Meetings Government 66