Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

SmartMeetings

FEBRUARY 16, 2024

An effective legal document is one that clearly outlines roles and responsibilities and keeps all parties out of court, arguing over vague wording. Maureen Sloan, CTA, manager of global accounts with HelmsBriscoe in Orange County, California, said she starts with the customized HelmsBriscoe program in Cvent to edit and customize the document.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

Venues 103

Venues Hospitality Contracts Events 103

Event Farm

OCTOBER 25, 2021

The employee or contractor who is certified for this role is in charge of compliance with state and local regulations and any compliance requirements established by your organization, venue, or insurance carrier. The Advisor establishes the safety policies and procedures for the event but leaves the enforcement to your security team. #12:

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

ePly

JANUARY 31, 2024

A Request for Proposal is a comprehensive document that helps to identify suitable venues, beverages, food, and suppliers in these areas to meet an event’s needs. Use the right tools to find venues and manage event RFPs Creating and managing any event means having the right people available to you.

Food and Beverage 62

Food and Beverage Events Meetings Venues 62

EventUp

MAY 28, 2019

And picking the right venue is just as important as choosing the right swimsuit. Opt for a Food-Friendly Spot. Opt for a Food-Friendly Spot. Many pool locations are super strict about bringing in outside food, but if your event will run over two hours, people will probably get hungry. Check Health and Safety Records.

Venues 66

Venues Food and Beverage Hotels Travel 66

Event Industry News

SEPTEMBER 1, 2020

The Association of Event Venues (AEV) has, today, published the latest version of its eGuide with major revisions to the catering section and updates to the disability section, all downloadable from the AEV website. The eGuide is essential reading for venues, organisers, exhibitors and supplier companies.

2020 70

2020 Food and Beverage Tourism Venues 70

QC Event School

DECEMBER 30, 2022

First thing’s first: an event proposal is a document that outlines the details of an event. Venue selection. But the truth is, they are two different documents. On the other hand, an event plan is a document that outlines all of the details of how you will actually execute the event once it’s been approved.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. Break down, prioritize, and allocate expenses into categories such as venue, catering, marketing, staffing, technology, permits, etc. Understand expenses. Set up a contingency fund.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Event Industry News

AUGUST 28, 2020

This guide offers insights beyond those guidelines focusing on four key areas: Transmission barriers Enhanced sanitisation Health screening Food and beverage guidelines. In July, EIC released the Meeting and Event Design Accepted Practices Guide.

Hotels 117

Hotels Food and Beverage Risk Management Sustainability 117

The Castle Group

AUGUST 16, 2023

You look at the components to strategically determine the program goals, select a date and venue, and finalize a budget. No matter the hours of brainstorming, preparation, and documentation you put into your pre-planning, there will inevitably be unforeseen challenges that arise onsite.

Management 52

Management Event Planning Food and Beverage Event Management 52

Prestige Events Magazine

AUGUST 25, 2022

The Dilly is also fighting against food waste throughout its food and beverage outlets, including stocking London based Toast Ale, a non-profit company producing beer from leftover bread. The high environmental standards expected of these establishments are maintained through rigorous documentation and frequent on-site audits.

Food and Beverage 52

Food and Beverage Tourism Sustainability Hotels 52

SpotMe Blog

FEBRUARY 16, 2023

An event brief is a crucial document that gives a clear and concise summary of your event’s purpose, scope, target audience, timeline, and other details that are key to its success. The document outlines everything from the audience to the timeline as well as a list of all the main resources. Event brief? What’s that?

Speakers 130

Speakers Food and Beverage Events Management 130

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 83

Food and Beverage Meetings Contracts Negotiating 83

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

SmartMeetings

DECEMBER 21, 2020

Good places to start are by making sure your venue has WPA-encrypted Wi-Fi; uses password managers, such as Dashlane and Lastpass , which creates strong, randomized passwords for stronger protection; and uses two-factor authentication for logins. What safeguards does the property take for events that have a food and beverage component to it?

2021 119

2021 Food and Beverage Hotels Risk Management 119

Smart Meetings

DECEMBER 11, 2018

Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Be flexible: Accommodating availability at venues could result in more money at the bottom line and access to properties you might not otherwise be able to afford. Food and Beverage. Contracting.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The living document will be updated as the situation changes and everyone learns more about how to support a vibrant live events industry. The hospitality industry is coming to the rescue. Here are highlights.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

SmartMeetings

DECEMBER 13, 2019

You can’t have a successful event without A/V, and most venues won’t let you bring your own in, so they would seem to have you over a barrel. Prioritize Drinks Over Food. Anecdotally, the amount of uneaten food at just about every conference I’ve attended is staggering. Which leads to…. Appreciate the Cost of Making Decisions.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The living document will be updated as the situation changes and everyone learns more about how to support a vibrant live-events industry. For highlights, read on. Advocating for the Future. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

All Seated

MAY 10, 2019

To get to the heart of how venues can continue to capitalize on these positive trends, we dug into several recently released research reports. Here are five research-backed insights highlighting what meeting venues need to succeed today: Insight #1: Well-connected venues reign supreme. Themed food & beverage.

Venues 28

Venues Food and Beverage 2018 2019 28

GEVME

JANUARY 9, 2020

The digitalized formats of attendees’ IDs replace paper tickets and other printed documents, which event planners normally print to track attendance at events. The event manager will have a clear idea of how a venue setup could be improved, what speakers were more inspiring, and so on. Cost-effective.

Food and Beverage 136

Food and Beverage Speakers Event Management Management 136

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Provide essential information: Mention the date, time, and venue. Document everything. Here’s what to consider at this stage: Prepare the venue.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Event Leadership Institute

MAY 9, 2015

In preparing the content for my upcoming Venue Sales Accelerator course, I interviewed dozens of planners and asked them what their pet peeves are when it comes to venues. Not Having the Space “Show Ready” This is particularly a challenge with non-hotel venues such as lofts, nightclubs, and other alternative spaces.

Venues 40

Venues Food and Beverage Airlines Events 40

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Brilliant Event Planning

DECEMBER 17, 2020

Maine Indoor Events and weddings : No more than 50 guests, regardless of space capacity Outdoor Events and weddings : No more than 100 guests Other Event and Wedding restrictions : Must maintain social distancing rules and caterer must follow all food restrictions , which differ by county. Social distancing rules must be enforced.

Food and Beverage 52

Food and Beverage Travel Venues 2020 52

Event Leadership Institute

FEBRUARY 14, 2019

If it ’ s a reception and dinner, and you ’ re paying the venue $200 per person for the food and beverage, that is likely the fair market value for what the donor is getting. The fair market value of what the donor received is determined by what they are getting at your event. Your Responsibility.

Food and Beverage 40

Food and Beverage Government Marketing Venues 40

ePly

MARCH 22, 2024

The larger the conference and the greater the number of sessions or learning opportunities, the greater the need for the agenda to direct attendees through the maze of sessions, speakers, and venues. Including the conference name, logo, dates, and venue creates an immediate, clear identification of the event.

Conference 62

Conference Speakers Food and Beverage Venues 62

Nunify

DECEMBER 10, 2022

Sponsors fund your events, offer in-kind benefits such as food, prizes, and host activities to engage your audience. From finance sponsorship to venue, you can choose the sponsorship based on your event type, venue, budget, and goals. Venue Sponsor. The sponsors offer you a venue to host your event.

Sponsorships 52

Sponsorships 2023 Social Media Food and Beverage 52

PCMA Convene

MARCH 7, 2019

Over the past two decades, environmental conservation has been a key component of operations throughout the Hawai’i Convention Center, a world-class global meeting venue centrally located between East and West on O’ahu in the Hawaiian Islands. In 2018, the venue launched its groundbreaking Ho’omalu?

Food and Beverage 49

Food and Beverage Sustainability Tourism 2018 49

Ins'Tent

OCTOBER 22, 2019

These are the fees trade show organizers charge to register space at a venue. Some venues charge you more money for a more prominent position in a convention center — setting up a trade show booth near the main door, where most footfall will occur can cost you a pretty penny. The IRS could ask you for these documents at any time.

Trade Shows 61

Trade Shows Food and Beverage Entertainment Social Media 61

GatherHere

OCTOBER 5, 2016

Ah, the Banquet Event Order binder—used by event professionals and venue managers for years to keep track of all event-related documents, contracts, menus and more. We make seamless communication easy. There are a lot of moving parts when it comes to event planning and execution — so keeping everyone informed is crucial to success.

Food and Beverage 38

Food and Beverage Contracts Event Planning Management 38

Social Tables

APRIL 22, 2019

If your client tells you to secure a venue by the end of the month, you can’t wait till next month to deliver a location just because it works better with your schedule. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below. They’re not flexible. Add vendor timelines.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Planning Pod

NOVEMBER 12, 2020

As a provider of venue management software ourselves, we often get asked how we compare with our competitors and what sets us apart. Which made us think that this is a question that almost everyone considering venue event management software asks at some point during their fact-finding and buying process. Sign up for a free trial.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

InitLive

JANUARY 25, 2021

Step 3) Secure a festival venue. Increase food and beverage sales by 35%. Regardless of your festival goals, it is important to document them before you commence your planning process to ensure that everyone on the planning team has a clear idea of what they are trying to achieve this year. Talent or entertainment cost.

2021 88

2021 Social Media Entertainment Food and Beverage 88

Planning Pod

JULY 6, 2023

You’re looking for a new venue management platform. Perfect Venue and Planning Pod have come up as two potential options geared towards the events industry but it’s difficult to compare software when it’s not always apples-to-apples. One of our most frequent questions is what sets us apart from competitors, including Perfect Venue.

Venues 78

Venues Event Management Management Food and Beverage 78

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization. Speaking of which.

Management 40

Management 2023 Meetings Negotiating 40