Event Industry News

JANUARY 22, 2020

The integration adds 1,500 non-traditional venues to the Aventri database. Event professionals will be able to book non-traditional venues directly through their event management software (EMS) platform, thanks to an agreement announced today by Aventriand VenueBook.

Food and Beverage 59

Food and Beverage Negotiating Meetings Contracts 59

Meeting Tomorrow

JULY 5, 2018

Holding your event at a venue that requires union AV labor (sometimes referred to as a union facility) significantly increases your labor costs when compared to using a non-union property. Not all properties in a union-heavy city may have union labor rules so it’s important to get that information in the contracting phase.

Venues 41

Venues Contracts Consulting Event Planning 41

Meeting Tomorrow

JULY 5, 2018

Holding your event at a venue that requires union AV labor (sometimes referred to as a union facility) significantly increases your labor costs when compared to using a non-union property. Not all properties in a union-heavy city may have union labor rules so it’s important to get that information in the contracting phase.

Venues 40

Venues Contracts Consulting Event Planning 40

Smart Meetings

NOVEMBER 10, 2021

As MPI celebrates its 50th anniversary, it is looking forward to 2027 with a new contract for CEO and president Paul Van Deventer with a focus on advocacy, innovation and education to expand and engage a diverse community. As of Friday, there are 109 signatories across venues, destinations, suppliers and hotels.

2021 52

2021 2027 Financial Hotels 52

Milestone Events Group

SEPTEMBER 28, 2023

Make sure to have a clear contract that outlines all costs so that there are no surprises on your big day. Location The location of your wedding venue can also influence the cost. These can include travel expenses, accommodations for the band, and additional fees for special requests or overtime.

Entertainment 52

Entertainment Negotiating Contracts Travel 52

SmartMeetings

JANUARY 2, 2018

Hotels in major cities such as San Francisco call their daily fee an “urban fee.” Even if a hotel has no resort or urban fees currently, I would put it in writing in the contract, so that there is no potential issue in the future. In New York City, it’s often known as an “amenity fee” or “facilities fee.”.

Negotiating 56

Negotiating Hotels Food and Beverage Contracts 56

Endless Events

FEBRUARY 6, 2023

Even if you’re not talking about changing cities, sometimes trying to find that independent third-party venue might save you a ton.” Yeah, the venue’s location is another great point,” says Brandt. “So So often, I would see people do a show in San Antonio, and then they’d move to Vegas the next year with the same budget.

Contracts 71

Contracts Tech Negotiating Sustainability 71

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. The hospitality industry is coming to the rescue.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Connect Your Meetings

JANUARY 28, 2019

Ease of access and convenience continue to be top deciding factors when awarding convention contracts. Meeting locations and site venues that are easily accessible and centrally located are important for the success of a meeting. Once in town, it’s even easier to navigate.

Hotels 40

Hotels Travel Contracts Entertainment 40

Bizzabo

MAY 17, 2019

The 30 venues listed here are the best the city has to offer — no matter what kind of get-together you plan to throw. If you're looking to plan an event in Las Vegas, you're probably wondering what venue to host it in. The following 30 venues are the best the city has to offer. Interested in hosting a Las Vegas area event?

Venues 51

Venues Entertainment Trade Shows Events 51

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. For highlights, read on. Advocating for the Future.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Event Leadership Institute

FEBRUARY 28, 2018

Freelance Event Producer | AlliedPRA | San Diego, CA. Global Events Coordinator – Contract | Bloomberg | San Francisco, CA. Special Events Assistant | JLL | San Francisco, CA. Senior Events Manager | Salesforce | San Francisco, CA. Venue Logistics Manager | FIRST | New York, NY.

2018 40

2018 Hospitality Hotels Event Management 40

Connect Your Meetings

FEBRUARY 9, 2018

Site selection, for both the destination and specific venues, also plays a key role in determining AV expenses. While big cities like New York , Chicago and San Francisco are big draws for attendees, they can also prove expensive when hiring workers.

Site Selections 59

Site Selections Social Media Contracts Technology 59

SmartMeetings

JUNE 22, 2017

Have a conversation with your contact at a potential venue about their prior experience with LGBT-friendly events and any diversity training the staff has completed. LGBTMPA’s very first workshop and networking event will be held at A Starwood Hotel in San Francisco this November. We’ll help get you started. Begin with Location.

Meetings 77

Meetings Site Selections Negotiating Speakers 77

Bizzabo

MARCH 4, 2020

Reach out to all meeting spaces, hotels, and venues. Plan to circulate literature around COVID-19 prevention throughout your venue. February 25, 2020 Today, the City of San Francisco declared a State of Emergency to begin preparations around any future coronavirus outbreaks. It will be a requirement. Our apologies.

Conference 142

Conference 2020 Speakers Social Media 142

SmartMeetings

MAY 18, 2018

If a performer is already nearby and can slip into your venue to do a 30-minute daytime performance with no paparazzi or fans knowing about it, they’re often willing to do that.”. Another 50 percent is due when the formal contract is signed, while the remainder must be paid 15 to 30 days ahead of the performance date.

Speakers 48

Speakers Travel Hotels Banking 48

SmartMeetings

FEBRUARY 22, 2017

Company or organization: MeetingSift in San Francisco. What I love about my job: Using my specialized knowledge to negotiate venue contracts that protect event hosts from undue risk and financial exposure, and to set their events up for success, is what excites me most. Plan the work and work the plan. Heather Reid.

2017 84

2017 Contracts Negotiating Meetings 84

Tallen Technology Rentals

AUGUST 12, 2016

Be sure to carefully look through the hotel contract before signing and understand any hotel AV fees or other clauses stating you cannot use an outside provider. Then, talk with your hotel or venue contact about changing these clauses for your contract, prior to signing. Union Venues.

Contracts 28

Contracts Hotels Venues Travel 28

SmartMeetings

MAY 18, 2018

If a performer is already nearby and can slip into your venue to do a 30-minute daytime performance with no paparazzi or fans knowing about it, they’re often willing to do that.”. Another 50 percent is due when the formal contract is signed, while the remainder must be paid 15 to 30 days ahead of the performance date.

Speakers 43

Speakers Travel Hotels Banking 43

SmartMeetings

JUNE 30, 2017

At their 2005 conference at the Hyatt Regency in San Francisco, she contacted the local CVB ahead of time to see if any other groups would be having events at the same time. Secure an appropriate venue and consider bringing a firework expert venue shopping with you. Inclement Weather.

Insurance 68

Insurance 2003 2005 2008 68

SmartMeetings

FEBRUARY 22, 2017

Company or organization: MeetingSift in San Francisco. What I love about my job: Using my specialized knowledge to negotiate venue contracts that protect event hosts from undue risk and financial exposure, and to set their events up for success, is what excites me most. Plan the work and work the plan. Heather Reid.

2017 74

2017 Contracts Negotiating Tech 74

GatherHere

MAY 31, 2017

For more of the 411, we chatted with our clients Joey the Cat Skeeball Rentals and Events in San Francisco. Below, Joey the Cat’s managing partner Alex Lane explains why these venues are on the rise, what makes them stand out, and how Gather helps them succeed. People want venues that go the extra mile.

Venues 30

Venues Contracts Events Management 30

SmartMeetings

JUNE 1, 2022

Yes, 13 years ago, we hosted a small gathering at Cavallo Point in San Francisco to create relationships through shared appointments. They let us know when there are changes in how contracts are being presented, updates on event tech innovation and fresh ways to deliver value. At their best, events are a magazine come to life.

2002 96

2002 Hospitality Hotels 2022 96

Bizzabo

JUNE 20, 2018

Each year tens of thousands of software enthusiasts partake in the flagship SaaStr Annual in San Francisco. Some of those contract sizes are quite large and they do follow more of that typical B2B sales cycle where we are generating long-form content, putting folks into lead nurture tracks, running targeting ads to them.

Conference 55

Conference B2B B2C Sponsorships 55

Corbin Ball

SEPTEMBER 13, 2016

Headquartered in San Francisco, Certain has operations and sales offices in North America, Europe and the Pacific Rim. Certain's event management solutions support a full range of events -- from small meetings and educational sessions, to large conferences and world events.

2016 60

2016 Sponsorships Trade Shows Travel 60

Plan Your Meetings

SEPTEMBER 28, 2016

1 challenge cited by your peers from New York to San Francisco was 3 reasons why your RFP goes unanswered , but planner-supplier relationships, AV management and safety were also key. If you need expert assistance negotiating contracts or finding sites, hiring a third-party planner might be necessary. I need a CVB.”.

Site Selections 28

Site Selections Negotiating Hotels Contracts 28

Plan Your Meetings

AUGUST 24, 2016

Several factors are at play, but suppliers who convened at our roundtables at PYM LIVE events in Atlanta, Chicago, San Francisco and Austin cited three main reasons why salespeople either respond or relegate your RFP to the junk pile. We’re having a hard time granting everything planners are asking for,” said a San Francisco hotelier.

Hotels 28

Hotels Negotiating Education Contracts 28

QC Event School

AUGUST 12, 2022

For example, wedding planners in larger cities (like New York, Los Angeles, or San Francisco) tend to make more money than those in smaller towns. For example, you could: Review your current contracts with vendors and suppliers to see if you can get a better deal.

Social Media 97

Social Media 2022 Transportation Marketing 97

Bizzabo

JULY 30, 2018

They really don't take their time to negotiate initial contracts. If I need to get inspired I might book a hotel in San Francisco for a weekend just to explore new neighborhoods, to feel like I'm on vacation and to get inspired. This is one of the things that most event producers fail. Vasil: Travel is a big part of it.

Social Media 74

Social Media Negotiating Consulting Marketing 74

Endless Events

OCTOBER 4, 2019

So if you’re already in a contract, don’t think it’s too late just because you haven’t put anything on your RFP”, he says. You can use EIA to break it into chunks – your venue, your AV production, etc. Choose a sustainable venue, choose a sustainable hotel. “Start the conversation.

Sustainability 93

Sustainability Events 2015 Meetings 93