PCMA Convene

OCTOBER 13, 2023

It has topped of the list of challenges identified by planners in Convene ’s Annual Meetings Market Survey for years, including in the 2017 and 2020 surveys, conducted in 2016 and 2019, respectively, and in our most recent survey (to be published in a special Convene November Forecast issue).

Negotiating 59

Negotiating 2023 Contracts 2016 59

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

PCMA Convene

JULY 6, 2020

Global DMC Partners (GDP) , a global network of independently owned DMCs and creative event experts, held a virtual open forum , “The Meeting Planner’s New Reality in the ‘New Normal,’” on June 24. More than 700 meeting and event professionals from around the world registered. Contract negotiations/liability/waivers (43 percent).

Negotiating 98

Negotiating Medical Meetings 2021 Contracts 98

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. AI technology is not going away,” said Tauvaa.

2023 97

2023 Negotiating Insurance Financial 97

SmartMeetings

SEPTEMBER 2, 2020

The travel, hospitality and meetings industry has been one of the hardest hit during the COVID-19 slowdown. Independent planners are facing gaping holes in their calendars as meetings continue to drop off. Many organizations, including Smart Meetings , have turned their events virtual.

Meetings 126

Meetings Airlines Education Hospitality 126

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Find out the tax rate and which meeting elements are and are not taxable in your host destination, then check again close to your meeting dates to ensure nothing has changed. is to hold the meeting on site at the office.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

MeetingsNet

JULY 7, 2020

Two bodies of research highlight planners’ challenges and potential attendees’ preferences when it comes to meetings. In a late June webinar that drew more than 700 corporate and association meeting planners, 64 percent of attendees responded that they expect their organizations to return to holding in-person events by January 2021.

Airlines 124

Airlines 2021 Negotiating 2020 124

SmartMeetings

SEPTEMBER 5, 2019

Businesses in a 2019 survey cited increasing costs and lower budgets as the top two challenges they face as they plan events. This article will provide you with seven tips that meeting and event professionals need to create a memorable experience without breaking the bank as they plan upcoming business events. Review the Contract.

Contracts 91

Contracts Negotiating Banking Venues 91

Smart Meetings

JULY 7, 2021

The surveys showed family members playing a much larger part in the decision to travel. See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know. for Renewed Incentive Travel: Meeting Professionals Share Tips appeared first on Smart Meetings. The post How to Win a ‘Yes!’

Travel 52

Travel Meetings Negotiating Contracts 52

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management 2023 Meetings Negotiating 40

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 92

Financial Insurance Meetings Food and Beverage 92

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. ” The Great Recession is at least partially to blame for this new norm.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You can also use custom forms and surveys to collect information on guests’ dietary restrictions, meal preferences, and more.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

SmartMeetings

OCTOBER 23, 2017

The niche between the proverbial rock and a hard place that event professionals often inhabit could be even cozier in the coming year, according to the results of a new American Express Meetings & Events study. A majority (65 percent) of respondents in North America said that contract negotiations are more challenging now.

Management 69

Management Negotiating Contracts Hotels 69

PCMA Convene

MARCH 14, 2018

Click to read survey. Each year, along with the numbers we collect for the annual Meetings Market Survey , we ask respondents open-ended questions, including this one: What’s the biggest challenge facing the meetings industry?”. AirBnb and other disruptors, budgetary constraints relating to government meetings.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

Endless Events

JULY 26, 2019

Include questions about the WiFi in the event survey that is sent out to attendees and exhibitors. Also, following the show in your post-event meeting document everything you can about what went well and what went wrong. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. .

Negotiating 112

Negotiating Contracts Venues Wireless 112

PCMA Convene

FEBRUARY 20, 2023

So, during their time together last year, Louisville Tourism and its CAC — 24 association, corporate, trade-show, and special event meeting professionals who serve a two-year term — focused on registration data analysis and best communication and collaboration practices around these numbers to aid in industry recovery.

Tourism 98

Tourism Hotels 2022 Healthcare 98

SmartMeetings

MARCH 9, 2020

See also : How to Master the Art of Negotiating. Research done in 2017 by American Political Science Association (APSA), in which members were surveyed on negative experiences at conferences, showed that inappropriate behaviors are far more common than we think. Why Do I Need One?

Negotiating 61

Negotiating Contracts Conference 2017 61

Eventsforce

JUNE 12, 2019

We also look at some cool new event marketing tools from social media giants, Snapchat, Facebook and Instagram, and the launch of a new online portal that is a lot like a Craigslist for cancelled meetings and events. Also, the robot’s surveying capability makes it a valuable tool in data collection for event organisers.

Tech 82

Tech Contracts Social Media Event Tech 82

PCMA Convene

AUGUST 29, 2016

So why does Wi-Fi continue to be so variable — and expensive — inside meeting spaces? Their multiple-device-wielding attendees expect free and fast Wi-Fi, but the service that meeting venues provide, and the prices they charge for that service, can vary wildly. “Essentially, the internet is free. It’s not going to change.”

Management 75

Management Wireless Food and Beverage Negotiating 75

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Last week we published comments about the meeting industry’s biggest challenges.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

SmartMeetings

JULY 8, 2020

Meeting professionals are left wondering about the very foundation of their missions. That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home.

Travel 119

Travel Contracts Hotels Transportation 119

SmartMeetings

NOVEMBER 20, 2019

You’ll want to be sure meeting your goal is best served by a live event before you decide to put one on. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. The post Hot Tips for Planning a Private Event appeared first on Smart Meetings.

Social Media 58

Social Media Sponsorships Speakers Contracts 58

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. NOT Industry Surveys. Just pull up any industry survey in the months before a major recession; it’s all rainbows and unicorns. These are useless. Going Back to the Office. Just Because You Can, Doesn’t Mean You Should.

2021 111

2021 Site Selections Contracts Venues 111

PCMA Convene

DECEMBER 1, 2017

In 2005, more than 250 nonprofit CEOs told PCMA what they were looking for in their meeting-planner staff. In the survey, respondents told us they sought business acumen — contracting, negotiation, budgeting, and financial management — as well as so skills, including the ability to lead others. LAYING THE GROUNDWORK.

2005 58

2005 Financial Education Negotiating 58

MeetingsNet

JANUARY 26, 2018

Let’s face it: This year will be tough for meeting planners. Not only are we in a seller’s market, but planners will also face tighter budgets, higher meeting costs, and less bandwidth. So, what happens when an unstoppable force (supplier price increases) meets an immovable object (meeting planning budgets)? .

Marketing 70

Marketing Food and Beverage Hotels 2019 70

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Pharma meeting planners are experts in social media marketing, email campaigns, media partnerships, and more to maximize HCP attendance and participation. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

Social Tables

JUNE 29, 2023

Meet with representatives from the benefiting nonprofit to get a better understanding of their mission, values, and purpose. Before the meeting, create a list of big-picture topics to discuss and questions to ask, including: How much money are you hoping to raise at this event?

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. Survey tools enable organizers to collect feedback on various aspects of the event, helping them make data-driven decisions for continuous improvement.

Event Management 117

Event Management Management Negotiating Financial 117

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. Survey tools enable organizers to collect feedback on various aspects of the event, helping them make data-driven decisions for continuous improvement.

Event Management 96

Event Management Management Negotiating Financial 96

Capterra Event Management

APRIL 25, 2017

Includes conferences, meetings, graduations. Surveys and studies conducted by major event planners have conducted plenty of research into this subject. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. Price: $345 – $875. Topics: Budgeting. Aesthetics.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Eventtia

OCTOBER 9, 2023

Survey and inspect the chosen location. Negotiate terms. Negotiate mutually beneficial terms. Once an agreement is reached, ensure all terms are laid out in a written contract. Confirm the needs of media attendees and VIPs and make arrangements to meet those needs. Evaluate multiple store locations if available.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Plan Your Meetings

SEPTEMBER 28, 2016

On an ongoing basis, Plan Your Meetings holds industry-challenges-and-solutions roundtables to give planners and suppliers a chance to talk honestly (and anonymously) about their challenges and brainstorm about potential solutions. And 50 percent of them had been planning meetings for more than 15 years. How much do you charge?”

Site Selections 28

Site Selections Negotiating Hotels Contracts 28

Eventmobi

JANUARY 24, 2019

Developing an event budget is a crucial element when planning your meeting or event. Let’s take a look first at how you can determine what financial success means for your meeting or event before talking in more detail about cash flow. Determine What Financial Success Means For Your Meeting or Event. Grants and contracts.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

PCMA Convene

JULY 31, 2016

Census Bureau’s American Community Survey. In fact, a frequent comment voiced by meeting planners responding to Convene ’s 2016 Salary Survey was that they wished they were allowed to work from home more often. About 45 percent of jobs in the U.S. workforce are compatible with teleworking at least part of the time, GWA found.

Negotiating 75

Negotiating 2012 Healthcare Consulting 75

Planning Pod

JANUARY 25, 2017

Manage sponsor contracts and collect e-signatures. “Understanding your participants’ purchasing power is one of the keys to negotiating with and securing event sponsors,” says Evan Harris. With Planning Pod’s 30+ event management tools you can: Track all your prospective sponsor contacts. And much more.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Eventmobi

JULY 13, 2023

Survey attendees and members. Get contracts signed. A signed contract helps protect both parties and outlines expectations clearly. Now it’s time to negotiate! This usually involves signing a contract and paying a deposit. Post-event speaker survey. Associations & chambers of commerce.

Speakers 195

Speakers Advertising Contracts Negotiating 195