Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 104

Contracts Hotels Negotiating Airlines 104

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. And prioritize.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Smart Meetings

OCTOBER 18, 2022

Most meeting planners found ways to move ahead, even if there were some tense moments and damages paid. Now, the question is how to build contracts moving forward. Negotiate a clause about what will make an event financially important to go forward and negotiate based on that.”. Fee Negotiation. Hologram ‘Em In.

Hotels 98

Hotels Negotiating Contracts Financial 98

Connect Your Meetings

DECEMBER 6, 2018

Register now for “Common Contract Mistakes” Sometimes little errors can cause big problems. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes.

Contracts 53

Contracts 2002 2006 2012 53

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? How can you word the hotel contract to protect your company? Whenever you ask for something—extra drinks in the meeting space, AV help, etc.,

Negotiating 105

Negotiating Contracts Hotels Consulting 105

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Prestige Events Magazine

SEPTEMBER 25, 2023

Accompanying the 100 will be just 45 event suppliers and venues for networking and pre-qualified face-to-face meetings. There are still more speakers to be revealed but with a line-up this strong, why wait?” Event Buyers Live welcomes only 100 of the live event industry’s most respected organisers to the luxury estate near Chester.

Speakers 59

Speakers Negotiating Contracts Entertainment 59

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Schedule regular status update meetings to discuss timelines, blockers, and wins. Make sure you have signed contracts in place at least three months out. Build in buffer time for inevitable delays.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Meeting Rooms.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. The enemy of success is not failure, but comfort,” she said.

2023 105

2023 Negotiating Insurance Financial 105

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Smart Meetings

MARCH 11, 2024

What to expect at Business Events Industry Week 2024 The meetings and events industry calendar is a crowded place, filled with must-attend association conferences, regional gatherings and our own projects, especially in the summer and fall. April 8-11 to incorporate the spirit of Global Meetings Industry Day in the festivities. “We

Healthcare 95

Healthcare Airlines 2024 Negotiating 95

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

Speakers 46

Speakers Contracts Negotiating Banking 46

Eventinterface

MAY 2, 2017

Founded in Minneapolis, Minnesota by a small group of event industry professionals, National Events Partnerships -NEP- aims to overcome the frustration felt by meeting planners attending large planner and supplier conferences by offering a more intimate and focused setting. Showcase events start at 8:00 a.m. and run through about 1:00 p.m.

Meetings 100

Meetings Negotiating Education Contracts 100

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Flexible Contract Language. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Medical Meetings Contracts 98

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. What to Make Sure is Spelled Out in Any Hotel Contract.

Contracts 52

Contracts Hotels Wireless Negotiating 52

Event Industry News

MAY 7, 2020

PlanetIMEX launches today with an invitation to everyone in the global meetings, events and incentive travel industry to register free of charge for EduMonday Live on 11 May. . Human psychology, Nature, collaboration, contract negotiations and more. EduMonday Live kicks off at 10am UK time. She Means Business panel discussion.

Negotiating 85

Negotiating Consulting Contracts Education 85

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Consider a tiered system that offers diverse event types and formats – webinars, workshops, meet-ups.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Event Leadership Institute

JANUARY 21, 2020

For most meeting planners, audiovisual is not a core competency. In the Event Leadership Institute’s Technical Meeting & Event Production Certificate course, AV veteran Brandt Krueger reviews the four types of AV companies you can choose from. You like or have a pre-negotiated fee structure with a preferred contractor.

Negotiating 89

Negotiating Contracts Speakers Venues 89

Expo Pass

MARCH 22, 2023

The surprises, the last-minute saves, and all of the people we’ve gotten to meet along the way. Use that to make decisions about advertisement, venue design, speaker selection, and even catering. This gives you time to put all the pieces together and to give advance notice to any desired speakers. Congratulations!

Event Planning 134

Event Planning Speakers Venues Negotiating 134

MeetingsNet

MAY 10, 2018

Planning and executing international meetings presents a multitude of variables and challenges that meeting planners do not encounter on the domestic front. During this one-hour webinar, you’ll: Understand today's trends that impact international meeting management. Moderator Sue Pelletier Content Director, MeetingsNet.

Meetings 45

Meetings 2018 Negotiating Contracts 45

SmartMeetings

MAY 7, 2020

In the latest Smart Meetings Accelerator, “ Technically Speaking: How to Talk AV ,” Michael Granek, CSEP, president and chief operating officer of Event Leadership Institute, led a tour through the vivid and vital world of audiovisual. Granek says he’s come across planners who question the need for using AV help at their events or meetings.

Negotiating 90

Negotiating Speakers Tech Meetings 90

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 88

Financial Insurance Meetings Food and Beverage 88

ePly

MARCH 26, 2024

However, the particulars of each event plan are (or, at least, should be) quite varied, extremely intricate, and specifically tailored to meet the unique, individual needs of the client and the event that they want to bring to life. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. The panelists offered tips about negotiating with venues and vendors: . Missed Part III of the Pandemic Compliance and Safety at Live Events panel?

2021 306

2021 Event Planning Insurance Transportation 306

Event Planning BluePrint

OCTOBER 30, 2022

With over 10 event planning courses to choose from, QC Events School can meet your specific needs. . When Virtual meets In-Person: How to run a successful Hybrid Event. Negotiating with Vendors. On-Demand Webinar: Virtual Speakers. contract negotiations, and. Event Planning Contracts. building menus.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

QC Event School

SEPTEMBER 29, 2022

Meeting planner. Know how to negotiate. Otherwise, you might end up planning an event that’s too expensive or one that doesn’t meet the needs of your guests. Step 6: Book speakers, performers, and other entertainment. Start by collecting feedback from attendees, speakers, and performers. Event manager.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Anyone planning conferences, tradeshows, symposia, meetings or events can benefit from this series.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

International Institute of Event Management

APRIL 9, 2014

One of the most important parts of an event is the guest speaker. Why hire a guest speaker? Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value. Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value.

Speakers 40

Speakers Contracts Negotiating Education 40

Endless Events

MAY 13, 2022

Event profs can plan conventions, exhibitions, corporate events, meetings, fundraisers, weddings, and other events. These soft skills help event planners manage everything that goes into event planning, for example choosing a venue, labor costs, attendee engagement, sponsorship opportunities, speaker management, and more.

Event Planning 133

Event Planning Government Event Management 2014 133

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

Event Planning 62

Event Planning Financial Negotiating Education 62

MeetingsNet

AUGUST 19, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. As a speaker for Executive Speakers Bureau , I educate individuals and organizations all across the country by sharing my experiences from my FBI career. Brought to you by: Cybercrime. And I’ll tell you how!

Banking 105

Banking Contracts Financial Speakers 105

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We negotiate exit windows with the suppliers.

Travel 65

Travel Negotiating Sustainability Airlines 65