Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set your event objectives.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. Examples of common internal events include, but aren’t limited to: Employee recognition events. Trade shows. Examples of micro events include: Happy hours. Trade shows.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Eventmobi

JULY 27, 2022

Greg Blazen, CEO, Trade Association. Simultaneous live hybrid conference and trade show. Many conference speakers returned to lead case study sessions. Increase revenue from year-round sponsorship contracts so we’re not relying too heavily on the annual conference. Event Type. Event Goals. Event Type. Event Goals.

Education 195

Education Sponsorships Conference Contracts 195

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Whether you’re planning a conference, trade show, or expo, you can use this guide as a checklist for the roadmap toward your success.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Endless Events

MAY 13, 2022

Traditionally, many event planners started their careers working in hospitality (as assistants at hotels, for example) and gradually moved into management. CTSM (Certified Trade Show Marketer) by Exhibitor Magazine. They can also pivot to becoming event managers or event marketers. CMM (Certified Meeting Management) by MPI.

Event Planning 133

Event Planning Government Event Management 2014 133

Event Leadership Institute

OCTOBER 8, 2020

The Hyatt Regency Coconut Point in Bonita Springs had hosted FFEA’s conference for the past several years, and Suzanne also had future space contracted with them. The team was incredibly flexible – they were open to renegotiating the entire contract and working with us even if attendance was drastically reduced.”. Speaker Prep.

Trade Shows 105

Trade Shows Speakers Contracts 2020 105

Socio Events

MARCH 21, 2023

From designing event content to choosing the right speakers, B2B marketers have a lot of important decisions to make. The differences between B2B marketing and B2C marketing B2B event marketing concentrates on generating B2B sales and finalizing contracts, but it also includes fostering connections with fellow industry professionals.

B2B 52

B2B B2C Trade Shows 2023 52

The Castle Group

SEPTEMBER 26, 2023

For example, if you are planning a large-scale trade show with multiple exhibitors and sponsors vs. an exclusive sales incentive program with attendee travel coordination, the services required may be very different. Inquire about the number and type of events produced, the tenure of employees, and project management style.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Bizzabo

MARCH 4, 2020

Featuring examples from brands like Adobe, Google, and Qualtrics. These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus.

Conference 142

Conference 2020 Speakers Social Media 142

PCMA Convene

APRIL 28, 2020

For example, if you have a 5,000-person live event, and you work hard all year to hit that number to break even or to even turn a profit, all of a sudden, your business model is flipped. Not all contracts can be canceled free and clear, and there are, of course, sunk costs associated with a canceled face-to-face event.

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Planning Pod

SEPTEMBER 21, 2020

For example, event apps are a great for larger meetings and conferences or multi-day, multi-location events that have many moving parts (think lots of sessions, tracks, keynotes, networking, expo halls, dining options and the like) and lots of attendees looking at their smartphones constantly. CrowdCompass from Cvent.

Event Apps 78

Event Apps Conference Social Media Trade Shows 78

Endless Events

OCTOBER 19, 2018

You’ll find helpful info on a range of topics from staging inspiration and productivity advice through to real-world assistance in getting the most out of your AV contracts. Corbin Ball is an international speaker, consultant and writer dedicated to helping clients use technology more efficiently for improved productivity. Meetingsnet.

Trade Shows 133

Trade Shows Food and Beverage Tech Education 133

Event Leadership Institute

MARCH 17, 2021

In Part Two of this series where I focused on in-person events, I talked about the difficult—but necessary—contraction on the supply side (at venues, hotels, and other suppliers) to deal with the dramatic drop in demand. Microsoft Build , for example, got around 6,000 people to pay $2,395 each for the in-person conference in 2019.

2021 111

2021 2020 Trade Shows Tech 111

Endless Events

JULY 13, 2018

For example, repeat registrants would mean they are really engaged, and a high level of social media activity means they are spreading the word. Rope These 5 People into Your Trade Shows. There are 5 kinds of people that attend trade shows. Which type would benefit your trade show the most?

Trade Shows 63

Trade Shows Venues Tech Social Media 63

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Here are a few formats that you can incorporate in your conference: Trade Show. Examples of fixed costs are: Event Venue. Examples of variable costs include: Meals per attendee. Large Seminars.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Socio Events

AUGUST 29, 2022

For example, at Webex Events, we want to be known as thought leaders in the events industry, so if we’re looking at potential sponsorship opportunities, we might propose hosting a session on content creation as part of an event sponsorship. One of my favorite ways to create brand awareness for sponsors is through social media speaker ads.

Sponsorships 52

Sponsorships Social Media Financial Speakers 52

SmartMeetings

OCTOBER 25, 2021

Epoxies could range from repurposing florals for sterile rooms to finding gluten-free meals for the dozen VIPs who didn’t RSVP, to filling in for the speaker who missed a flight. A virtual magician, featured guest speakers, background music and an applause track added to the engagement. We got lucky,” said Graziano.

Food and Beverage 105

Food and Beverage Contracts Hotels Meetings 105

Bizzabo

JUNE 4, 2021

A clause in the contract that details the penalties should a cancellation occur and depending on which party is the canceller. Typically large events will have more comp rooms included in their contract, especially for a full buyout. A clause in venue or service contracts that limits liability for all parties. Cancellation Fee.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Here are a few formats that you can incorporate in your conference: Trade Show. Examples of fixed costs are: Event Venue. Examples of variable costs include: Meals per attendee. Large Seminars.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

SmartMeetings

APRIL 1, 2020

Big companies such as Google and Facebook announced cancellations of major conferences in the United States, as did Mobile World Congress and travel trade show IBT Berlin in Europe. Her annual Frankfurt hosted buyer and trade-show event was scheduled for May 25-27. Don’t Overreact or Underreact. Heathy Dose of Prevention.

Contracts 72

Contracts Hotels Trade Shows Education 72

PCMA Convene

MAY 31, 2020

Her students are then required to analyze what an event’s virtual expo hall looks like, for example, how demonstrations at virtual booths are performed, how breakout sessions are handled, how speakers adapt content for a digital platform, and more. Digital staging for speakers and emcees: Was there a theme? Was it relevant?

Social Media 52

Social Media 2020 Sports Speakers 52

All Seated

SEPTEMBER 18, 2023

Whether you’re organizing a corporate conference, a wedding, a trade show, or any event in between, the ability to streamline processes and reduce the margin for error can make all the difference. QR codes, mobile apps, and self-check-in kiosks are all examples of automation in action.

Event Planning 63

Event Planning Social Media Venues Management 63

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Get a video recording of speakers’ previous presentations and make sure they are apt for the event and good at content delivery.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Cvent: Event Marketing

JANUARY 15, 2019

Events such as trade shows and conferences generate direct revenue through ticket sales, paid sponsorship, and the sale of products and services. For example: Training Session: How can you measure the benefits of the learning delivered in a training? Let’s apply that theory to events and meetings. Identifying All Costs.

Trade Shows 38

Trade Shows Sponsorships Contracts Entertainment 38

Cvent: Event Marketing

MAY 21, 2019

Let’s look at an example. You sign a contract with a hotel for 500 rooms for your conference on March 23-26. However, at the time of contract signature, this date can be negotiated. Probably so, since you held those rooms in your inventory longer than contracted. Highlight any question or changes you want in the contract.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Event Planning BluePrint

OCTOBER 4, 2022

For example, if you choose social events, the more common events are: Weddings. Trade shows. Second, you want to ensure that the venue, speakers, entertainment, vendors, caterers, etc. In addition to the venue and vendors, you also want to ensure that the speaker(s) will be available on the proposed event date. #6

Corporate Events 48

Corporate Events Event Planning Sponsorships Speakers 48

The Modern Event

NOVEMBER 9, 2015

Events today, whether they are trades shows, concerts or conferences, require a lot of work. You have to set a date, find a venue, schedule panels, shows, events, and even happy hours and dinners, and then you have to get people to come. It’s competitive out there, not only for attendees but also for their participation.

Technology 45

Technology Event Technology Trade Shows Social Media 45

Eventsforce

MARCH 11, 2020

As an event planner, you will already be familiar with many of the document’s recommendations — to be in contact with both local and national public health authorities, for example, and to communicate preventative measures to attendees, including respiratory etiquette and hand hygiene. trillion trade show industry.

Insurance 126

Insurance Hotels Events Travel 126

Endless Events

DECEMBER 15, 2022

I transitioned into the trade show world for technology events,” she says. I managed the contracts, food and beverage, marketing, and speaker acquisition from start to finish. On the corporate side, I’ve worked in association as a third-party planner, and I did independent contracting for about a year.”.

Food and Beverage 71

Food and Beverage 2005 Hospitality 2002 71

The MICE

MARCH 11, 2021

The first speaker, Farshida Zafar, L.L.M., Director ErasmusX at Erasmus University Rotterdam and Senior Fellow Jean Monnet Centre of Excellence for Digital Governance shared an example of building four campuses of Erasmus University in Minecraft. A common example is booking websites. It’s not about fun but to make us book.’.

Contracts 52

Contracts 2030 Marketing 2020 52

Event Leadership Institute

AUGUST 13, 2020

The pull of being face-to-face is strong for event and meeting pros and our attendees – whether it’s on-site for a social event, at an industry trade show, at a corporate meeting or any other of the thousands and thousands of events and meetings that make up the $2+ billion global industry. Plan for Phases.

2020 52

2020 Trade Shows Event Design Contracts 52

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Here are some popular options: Trade show Virtual conference Seminar Exhibition Product launch or demo Holiday party 4.

2023 52

2023 Sponsorships Social Media Entertainment 52

MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. At a trade show outside New York City, the power went out just as registration was opening.

Trade Shows 40

Trade Shows Contracts Transportation Corporate Events 40

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Some examples of timeline anchors include: A corporate client’s request to have a formal check-in meeting about the event two weeks before. Confirm speakers and gather biographies. Confirm all your event speakers or special guests.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

PCMA Convene

MAY 1, 2018

Ideally, the app would keep attendees updated with the latest schedule and speakers, be used for onsite registration, and eventually make the printed program and agenda obsolete. We stopped having a three-copy paper contract,” she said. Harper concurred. Brad Skaja, Managing Partner at CTE. ON THE EXHIBITOR SIDE. ” LOOKING AHEAD.

Meetings 66

Meetings Trade Shows Conference Meeting Planning 66

Meeting Tomorrow

APRIL 17, 2019

For example, two AV companies could be charging you very different amounts for projectors and screens. Are you booking fantastic speakers? Are enough people going to show up? Meanwhile, an AV contract that includes only the bare-bones minimum means you’re spending time troubleshooting and managing miscellaneous details.

Contracts 56

Contracts Corporate Meetings Speakers Meetings 56

Capterra Event Management

JULY 19, 2017

Here are a few good examples of mission statements: Leukemia & Lymphoma Society : Cure leukemia, lymphoma, Hodgkin’s disease and myeloma, and improve the quality of life of patients and their families. Will you provide in-house catering services or contract out for catering? Examples of event planning business plans.

Event Planning 63

Event Planning Social Media 2006 Advertising 63