Master the Event

DECEMBER 13, 2023

A Destination Management Company, for example, knows the local suppliers well and are much better positioned to negotiate on your behalf. You may be surprised to know that a 3rd party planner does not necessarily mean an increase in the budget. Sometimes it’s the exact opposite.

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Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Negotiation Strategies: Maximizing Your Event Budget Negotiating with vendors and venues is an art.

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MeetingsNet

APRIL 23, 2018

What you can learn from other planners’ entertainment mistakes. At MeetingsNet's Las Vegas Corporate Invitational Destination Showcase, held April 11-13, Matthew Gucu, a 25-year-veteran of the entertainment industry, spoke to meeting planners on entertainment for events. Hint: Don’t make the broom closet your green room.

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Entertainment Negotiating Hospitality Contracts 83

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Whether you are new to the industry, looking for career advice to find your niche or planning to shift careers in the industry using the skills you have and exploring new territory, these short videos are filled with tips and entertaining stories.

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MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Try to give yourself some room to negotiate, he suggests. •

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Contracts Food and Beverage Negotiating Insurance 63

Event Industry News

OCTOBER 13, 2022

These relationships, combined with our expert sourcing, negotiation, and contracting process, give our clients access to premier locations they may otherwise miss.”. Trademark draws on decades of corporate and entertainment industry event production in a methodical yet creative exploration of possibilities and places.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Whether you are new to the industry, looking for career advice to find your niche or planning to shift careers in the industry using the skills you have and exploring new territory, these short videos are filled with tips and entertaining stories.

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Negotiating Contracts Hotels Entertainment 52

Attendease

FEBRUARY 20, 2024

Entertaining? Make sure you have signed contracts in place at least three months out. How does this event align with our overall corporate strategy and goals for the year? What are the 2-3 key messages we want to communicate through this event? What type of experience do we want to create for attendees? Educational?

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Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Some prioritize marketing, while others emphasize the event’s content or entertainment.

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TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time. This includes budgeting, staffing, and logistics planning.

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Coterie Spark

JANUARY 25, 2022

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Relationship Management: Entertaining and maintaining relationships with clients to promote retention (Repeat Projects and New Projects).

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Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

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SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. 10% of your overall budget.

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Negotiating Food and Beverage Insurance Contracts 52

SmartMeetings

SEPTEMBER 5, 2019

Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal. The list could include audio/visual equipment, decor, alternate furniture (a work/conference setup instead of dining tables), a lounge area, booths for sponsors, entertainment, and the staff to manage it.

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Contracts Negotiating Banking Venues 82

Smart Meetings

JUNE 19, 2023

However, hotel employees are only sometimes trained in AV or sound design and quotes can get muddled when negotiating what is needed and expected from the event space team. Always be sure to read contracts carefully! Meeting professionals may run the risk of dealing with hidden fees. Production companies do it all.

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Coterie Spark

MAY 10, 2021

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Relationship Management: Entertaining and maintaining relationships with clients to promote retention (Repeat Projects and New Projects).

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Negotiating Contracts Travel Entertainment 98

SmartMeetings

JULY 25, 2019

During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. During these negotiations, make sure you clearly state your expectations , including an agreed upon response time from your CSM. Encourage creativity in your property.

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Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Entertaining Your Guests.

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Milestone Events Group

SEPTEMBER 28, 2023

When it comes to planning a wedding in California, one of the most critical decisions you’ll make is choosing the entertainment. ” In this blog, we’ll explore the factors that influence the cost of hiring a live band and provide you with some insights to help you plan your wedding entertainment budget.

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Entertainment Negotiating Contracts Travel 52

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

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Prestige Events Magazine

SEPTEMBER 25, 2023

Tunnicliffe commented: “With increases in commodity costs and event budgets tighter than ever, winning a contract or appointing a supplier can often be only the start of a tense process of negotiation which can risk making or breaking the event supply chain.

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Speakers Negotiating Contracts Entertainment 59

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. Once you’ve settled on a theme, you can start working on things like the decor, the menu, and the entertainment. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information.

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Event Planning BluePrint

JANUARY 18, 2022

Contracts & templates. If you’re just getting started or your business is not well established, I highly recommend you do not sign vendor contracts on a client’s behalf. You can still negotiate the contract but the client should be responsible for all payments. . Sourcing and hiring entertainment.

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Consulting Food and Beverage Contracts Sponsorships 112

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel. I hope this helps!

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Nunify

NOVEMBER 14, 2021

As an event organizer managing multiple events at the same time, and having top-notch organizational skills is non-negotiable. Strong negotiation skills: Negotiating contracts is one of the prime roles of an event planner. One needs to negotiate the best price and terms for venues, entertainment, food, etc.

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Event Planning Negotiating 2020 Contracts 52

Coterie Spark

JANUARY 25, 2022

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Clear communication should be maintained throughout the entire process including responsibilities, scope, budget, schedules and project status reports.

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Meetings Negotiating Contracts Travel 52

Event Industry News

MARCH 3, 2020

All too often this is an afterthought which becomes difficult to negotiate once a speaker has been selected and the Scope Of Work contracted. Not limited to keynotes speakers, this extends to conference and awards hosts , after dinner speakers and entertainment, sports personalities, celebrity appearances and even influencers.

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Event Industry News

MARCH 25, 2020

The activities we supply people for tend to fall into 3 categories: Conferences – This could be someone to chair a conference, give a keynote speech or even some entertainment for the evening. Awards – We supply numerous awards ceremonies each year ranging from small internal affairs, to large industry ones. How do we work?

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Master the Event

APRIL 6, 2022

The college’s focus was on the music and entertainment industry. Today the institution has expanded that focus to include audio production engineers, event planners, entertainment managers or event and venue managers. The Trebas Institute, a college in Montréal and Toronto, was established in 1979 as a private career college.

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ePly

MARCH 18, 2024

Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. The venue, food/drink, entertainment, marketing, security, permits, and schedule will all impact the bottom line. Emergency planning: If there’s a disaster during the event (e.g.,

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Planning Pod

JANUARY 17, 2017

Know their style and how they like to be entertained. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

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Food and Beverage Negotiating Contracts Hotels 133

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. You may need to secure certain accommodations from providers that the venue doesn’t provide.

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Event Planning Negotiating Events Event Planning Tools 62

Meeting Application

MAY 30, 2017

A key component to ensuring a successful event is making sure your guests are entertained, which sometimes means you have to add an additional wrinkle to your planning: booking the entertainment. Negotiation Is Key.

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Negotiating Contracts Travel Entertainment 65

TicketBud

MARCH 22, 2017

Because of the process involved with booking an artist and the additional requirements that artists have (such as equipment) that other entertainment may not, it’s important to understand some of these differences. You will do this during the negotiation phase when you are locking in the artist. Know the Negotiation Process.

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PCMA Convene

NOVEMBER 3, 2016

” Both Owen and Gary Rorman, creative director of PSAV Creative Services — also in the video — have spent decades honing how to choose and negotiate with musicians for meetings and events. ” Rorman and Owen both urge planners to pay close attention to contracts. ” What is important to look for in a contract? .”

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Connect Your Meetings

AUGUST 7, 2019

With decades of experience as a provider of entertainment and event management services, Michael shares a wealth of knowledge gained through his career in the business events industry. venues worldwide, negotiate rates and review contracts at no cost to her client. Understand how these scams affect privacy compliance.

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Negotiating Sponsorships Contracts 2019 57

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Before signing the venue contract, go and see the venue in person and meet the venue manager.

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Food and Beverage Entertainment Negotiating Sponsorships 121