MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Not really, says Grimes. How do they handle refunds?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Event Industry News

OCTOBER 13, 2022

With an extensive history in film and event production, Trademark SiteSelect applies a creative and technical lens to each location, helping companies select and secure the most effective venue, at the optimal price, at the desired time. . Contracts, Dates, and Details Delivered With White Glove Service.

Contracts 57

Contracts Site Selections Hotels Entertainment 57

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Some prioritize marketing, while others emphasize the event’s content or entertainment.

Financial 117

Financial Negotiating Entertainment Retail 117

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time. This includes budgeting, staffing, and logistics planning.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

Venues 103

Venues Hospitality Contracts Events 103

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

SmartMeetings

SEPTEMBER 5, 2019

When you contact a venue to begin a discussion about booking, have more than one date in mind. Some days of the week may be more popular than others for certain venues, and they may offer a discount for booking on a day that they need to fill. Search for venues that offer the amenities you need as part of their event package.

Contracts 91

Contracts Negotiating Banking Venues 91

Unique Venues

MAY 19, 2021

AEG Presents Special Event Venues (AEGSEV) Are Springing Back to Life. progresses forward in the fight against the COVID-19 pandemic, live event venues are getting ready to reopen. The talent buyers, general managers and sales team all work together to make mutually beneficial decisions for the venues and the clients.

Venues 69

Venues 2015 Contracts Corporate Meetings 69

Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. However, hotel employees are only sometimes trained in AV or sound design and quotes can get muddled when negotiating what is needed and expected from the event space team. Always be sure to read contracts carefully!

Contracts 97

Contracts Transportation Negotiating Events 97

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 72

Negotiating Transportation Contracts Insurance 72

Event Planning BluePrint

JANUARY 18, 2022

You will coordinate every element of the event from vendors to venues and sponsorships to guests. Contracts & templates. You will still do things like making custom recommendations of vendors, venues, sponsors, etc.; You can still negotiate the contract but the client should be responsible for all payments. .

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Entertaining Your Guests.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. This will help you choose the theme, venue, content, and timing of the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Milestone Events Group

SEPTEMBER 28, 2023

When it comes to planning a wedding in California, one of the most critical decisions you’ll make is choosing the entertainment. ” In this blog, we’ll explore the factors that influence the cost of hiring a live band and provide you with some insights to help you plan your wedding entertainment budget.

Entertainment 52

Entertainment Negotiating Contracts Travel 52

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Prestige Events Magazine

SEPTEMBER 25, 2023

Accompanying the 100 will be just 45 event suppliers and venues for networking and pre-qualified face-to-face meetings. Harding said: “There has been a lot of discussion around counter terrorism this year. Event Buyers Live welcomes only 100 of the live event industry’s most respected organisers to the luxury estate near Chester.

Speakers 59

Speakers Negotiating Contracts Entertainment 59

Master the Event

APRIL 6, 2022

Event and Venue Management by the Trebas Institute. The college’s focus was on the music and entertainment industry. Today the institution has expanded that focus to include audio production engineers, event planners, entertainment managers or event and venue managers. Event and venue management diploma courses.

Education 40

Education Negotiating Entertainment Advertising 40

Planning Pod

JANUARY 17, 2017

Know their style and how they like to be entertained. Book vendors and venues for multiple events. This would have given me considerably more leverage in negotiating a better price for all my projects, making all my clients happy. And then serve it up with a title that will compel them to learn more.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel. I hope this helps!

2021 98

2021 Meetings Contracts Hotels 98

Nunify

NOVEMBER 14, 2021

As an event organizer managing multiple events at the same time, and having top-notch organizational skills is non-negotiable. Strong negotiation skills: Negotiating contracts is one of the prime roles of an event planner. One needs to negotiate the best price and terms for venues, entertainment, food, etc.

Event Planning 52

Event Planning Negotiating 2020 Contracts 52

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Review event venue choices. Determine your event entertainment and/or speakers.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

TicketBud

MARCH 22, 2017

If you’ve run an event or managed a venue in the past, you’re likely familiar with the general booking process. Because of the process involved with booking an artist and the additional requirements that artists have (such as equipment) that other entertainment may not, it’s important to understand some of these differences.

Negotiating 65

Negotiating Travel Contracts Transportation 65

Event Industry News

MARCH 25, 2020

The activities we supply people for tend to fall into 3 categories: Conferences – This could be someone to chair a conference, give a keynote speech or even some entertainment for the evening. Awards – We supply numerous awards ceremonies each year ranging from small internal affairs, to large industry ones. How do we work?

Negotiating 51

Negotiating Advertising Consulting Insurance 51

Meeting Application

MAY 30, 2017

There’s a lot to manage: securing a venue, organizing all the food and drinks, and making sure you promote the event well enough that people show up – all while remaining on or under budget. Negotiation Is Key. Event planning can be a tricky thing.

Negotiating 65

Negotiating Contracts Travel Entertainment 65

SevenEvents

MAY 26, 2023

from selecting the right venue to managing logistics and ensuring attendee satisfaction, there are numerous aspects to consider. take the time to estimate expenses for each aspect, including venue, theming, catering and audiovisual equipment. for celebrations, you could consider interactive entertainment.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

Event Planning 78

Event Planning Social Media Advertising Banking 78

EventBank Insights

JANUARY 22, 2019

Make sure it's all legal Drafting a contract for a short, temporary event is important to cover your bases should anything go wrong and you're not held liable for a third part (speaker's) actions or comments at the event. ? Choose a Venue ? Know your minimum and capacities of the venue ? Make sure parking is available ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Connect Your Meetings

AUGUST 7, 2019

With decades of experience as a provider of entertainment and event management services, Michael shares a wealth of knowledge gained through his career in the business events industry. venues worldwide, negotiate rates and review contracts at no cost to her client. Understand how these scams affect privacy compliance.

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Eventsforce

JUNE 12, 2019

Photobooths and magic mirrors have traditionally been popular entertainments at parties and special events. Eva the robot can move around a venue and locate guests using an advanced facial recognition system. Then, potential buyers can contact the reseller and negotiate for the contract.

Tech 82

Tech Contracts Social Media Event Tech 82

SmartMeetings

MAY 7, 2020

In most scenarios, involving use of presentations, music, any form of entertainment, stage shows or video recording, audiovisual assistance is almost always necessary. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that?

Negotiating 95

Negotiating Speakers Tech Meetings 95

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Her services include: Venue Selection and Layout.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

SmartMeetings

APRIL 6, 2021

Behind home plate, in stadiums, concert venues etc. sponsorships are bought, sold, negotiated and measured based on paid broadcast value. When the stakes grew into 7- and 8-figure contracts and more, the scales were tipped and companies needed additional metrics to justify their investments. Virtual is truly the next frontier.

Sponsorships 65

Sponsorships Meetings Advertising Sports 65

Bizzabo

NOVEMBER 25, 2019

Asico has worked with both Barack Obama and the Rolling Stone Magazine, and she's just one of the many high-caliber guests interviewed on this informative and entertaining podcast. EventLab is produced by Hire Space, a UK-based venue booking website. The Meeting Planning Madness Podcast. Eventful: The Podcast for Meeting Professionals.

Event Tech 103

Event Tech Tech Event Technology Technology 103