QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. Once you’ve settled on a theme, you can start working on things like the decor, the menu, and the entertainment. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

ePly

MARCH 18, 2024

Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Understand the Reason for the Event An event planner has to know exactly why they’re throwing the event before they can start picking decor, inviting speakers, or choosing caterers.

Social Media 62

Social Media Transportation Speakers Negotiating 62

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. The activities we supply people for tend to fall into 3 categories: Conferences – This could be someone to chair a conference, give a keynote speech or even some entertainment for the evening.

Negotiating 51

Negotiating Advertising Consulting Insurance 51

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. In most scenarios, involving use of presentations, music, any form of entertainment, stage shows or video recording, audiovisual assistance is almost always necessary. AV May Be Bigger Than You Think.

Negotiating 95

Negotiating Speakers Tech Meetings 95

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Eventmobi

JULY 13, 2023

Think back: what do you remember about the event speakers from your most recent event? Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. But finding the perfect speakers can sometimes feel like searching for a needle in a haystack! Motivational speakers.

Speakers 195

Speakers Advertising Contracts Negotiating 195

Connect Your Meetings

AUGUST 7, 2019

Speaker Bio: . With decades of experience as a provider of entertainment and event management services, Michael shares a wealth of knowledge gained through his career in the business events industry. venues worldwide, negotiate rates and review contracts at no cost to her client.

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Planning Pod

JANUARY 17, 2017

Know their style and how they like to be entertained. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Before signing the venue contract, go and see the venue in person and meet the venue manager.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Eventsforce

JUNE 12, 2019

Photobooths and magic mirrors have traditionally been popular entertainments at parties and special events. Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Tech 82

Tech Contracts Social Media Event Tech 82

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. Most importantly, an event theme connects the individual event components (such as décor, catering, and entertainment), thereby layering the event message into a cohesive guest event experience.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

SevenEvents

MAY 26, 2023

collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget. for conferences, you could incorporate engaging elements such as keynote speakers, panel discussions, live demonstrations, and hands-on activities. for celebrations, you could consider interactive entertainment.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can also coordinate things like catering, A/V equipment, and entertainment. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

Bizzabo

NOVEMBER 25, 2019

Asico has worked with both Barack Obama and the Rolling Stone Magazine, and she's just one of the many high-caliber guests interviewed on this informative and entertaining podcast. A popular industry podcast, Meetings Podcast covers a wide variety of topics, from special event planning, to event logistics, AV assistance and event speakers.

Event Tech 103

Event Tech Tech Event Technology Technology 103

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Note: for each of these examples you’ll need to add standard prices for in-room AV including speakers, lighting, etc.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Showclix

JUNE 9, 2020

Virtual experiences represent a rapidly developing new frontier in entertainment, and getting your messaging in front of the right eyes in a timely fashion is crucial in driving awareness, building excitement, and generating streaming access sales. But where to begin? Fortunately, our event marketing experts have you covered! Social Media.

Social Media 72

Social Media Sponsorships Entertainment Negotiating 72

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Choosing music, band, and other entertainers. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Event planning contract template.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Conference Care

JUNE 4, 2020

As we began talking to our client about negotiations on the finer details of the venue contract for their Annual Trainee Conference, we established there was no plan B should they decide not to go ahead with a live event. Brief – Graduate intake and onboarding programme – Can we make ours work in this pandemic?

Negotiating 52

Negotiating Conference 2021 2020 52

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. We don’t go in slashing and burning.

Financial 92

Financial Insurance Meetings Food and Beverage 92

Event Guru

MAY 5, 2023

This may involve coordinating speakers, creating schedules, managing logistics, and promoting the event to the target audience. Additionally, these events often feature motivational speakers, industry experts, and internal leaders who share valuable insights and knowledge.

Sports 40

Sports Fashion Entertainment Education 40

Certain

JUNE 29, 2017

Top Tips for How to Select a keynote Speaker. The centerpiece of any conference, company meeting, or special event is the keynote speaker. Selecting the right speaker can make the difference between a memorably successful event and one that is an embarrassment to the hosts. Audition Your Speaker. And know thyself.

Speakers 27

Speakers Contracts Social Media Negotiating 27

Planning Pod

JANUARY 25, 2017

In-kind sponsorship opportunities (this could be a long list but can include food, beverage, printing, a/v, entertainment, transportation, decor/floral, PR, etc.). Manage sponsor contracts and collect e-signatures. Website marketing. Email marketing. Social media marketing/mentions. Complimentary or VIP passes. And much more.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Stova

MARCH 17, 2023

An event organizer who’s unable to answer these questions will not be a happy camper throughout the sponsor negotiation process. Event Sponsorship Negotiation Best Practices The search for the right event sponsor can be a long, difficult, or even grueling task, and the process is unique for every planner and for each type of event.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Entertainment. Grants and contracts. Variable costs: $10/person.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Read More : How to Manage Outsize Hospitality Budget Inflation.

Negotiating 81

Negotiating Banking Education Contracts 81

Social Tables

APRIL 17, 2019

Some seating issues we heard back about in our seating survey included participants having trouble understanding the layout, not being connected enough to the speaker, and needing more spatial/seating flexibility for networking. 93% of planners and property professionals believe the negotiation process of booking an event could be improved.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. You should actually hire your AV company before you even sign your venue contract. They will also help negotiate out any unnecessary venue fees. Make Sure The Quote is Final.

Negotiating 107

Negotiating Venues Contracts Events 107

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. And OpenTable. Calendaring.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. And OpenTable. Calendaring.

Event Management 60

Event Management Management 2019 Social Media 60