SmartMeetings

JULY 31, 2020

If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. Event Contract Language.

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SmartMeetings

DECEMBER 24, 2020

If you are seeking legal advice, consult with a professional. Has this year strengthened your relationship with the event contract? Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. If so, you’re not alone.

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SmartMeetings

JUNE 13, 2020

If you are seeking legal advice, consult with a professional. In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. Devlin: Contracts Made Easy. Is this an addendum?

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The Planner's Lounge

OCTOBER 13, 2022

One of the first major decisions many wedding planners help their clients make is choosing a venue. All wedding planners have a list of their preferred venues, but sometimes your clients are looking for something different. If you find yourself touring new venues, watch out for some of these common red flags. À la carte pricing.

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Venues Insurance Contracts Consulting 52

Conferences that Work

DECEMBER 5, 2016

Van Halen ‘s 1982 World Tour performance contract contained a provision calling for them to be provided backstage with a bowl of M&Ms from which all the brown candies had been removed. ” — Brown Out , snopes.com. ” — Brown Out , snopes.com. ” I can’t post materials on the walls.

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Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? a consulting agency dedicated to reviewing and negotiating balanced event contracts. Register for webinar.

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Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

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Venues Management Contracts Food and Beverage 148

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. After all, the venue does not want to make an enemy of a meeting group—and it certainly does not want a planner posting the tale online for the wider planning community to see.

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Venues Negotiating Contracts Hotels 64

The Planner's Lounge

APRIL 20, 2023

Have you ever had a promising consultation with a prospective client, and then they decide to forgo a planner because their venue has an on-site coordinator? This is a common occurrence for some planners because the couples do not understand that a venue coordinator is NOT their personal planner.

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SmartMeetings

APRIL 16, 2020

As COVID-19 wanes and people begin meeting again, what should planners know about precautions venues must take to ensure clean, safe spaces? Kenneth Bickerton is vice president of industrial hygiene and safety for Phase Associates LLC , a New Jersey-based consultancy for environmental, occupational health and safety challenges.

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Venues Food and Beverage Contracts Consulting 125

Prestige Events Magazine

APRIL 2, 2024

Natalia is an event consultant with over 10 years international experience working across the corporate and public sector. Venue sourcing and management: The team secures the perfect location, negotiates contracts, and oversees logistics. Event consultancy: Have an idea but don’t know how to manage an event or where to start?

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Consulting Negotiating Corporate Events Contracts 59

Endless Events

MARCH 13, 2019

Taking the time for have an initial consult for event AV can save you many headaches later in planning. Did you know having an initial consult for event AV can save you time, money and more? This consult also allows you to really get a good feel for the people and teams you will be working with prior to the event. .

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Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

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Venues Hospitality Contracts Events 103

Event Industry News

DECEMBER 11, 2019

It comes as no surprise that one of the key elements of organising any event is securing a space or venue. It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag.

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Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact.

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Contracts Negotiating Insurance Government 105

SevenEvents

SEPTEMBER 4, 2023

once pitching is complete, the planning timeline consists of several crucial stages from contracting to post-event wrap-up. contracting stage: the journey begins with the initial client consultation and contract signing. the account director will also liaise with venues and suppliers on the client’s behalf.

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Event Planning Contracts Consulting Event Management 59

Event Planning BluePrint

JANUARY 18, 2022

Hourly consultation packages. You will coordinate every element of the event from vendors to venues and sponsorships to guests. Contracts & templates. You will still do things like making custom recommendations of vendors, venues, sponsors, etc.; A one-hour initial consultation. Partial Planning. Sponsorship .

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Consulting Food and Beverage Contracts Sponsorships 112

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

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Venues Food and Beverage Social Media Marketing 148

Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? How can you word the hotel contract to protect your company? What should you include in the RFP? How can you manage costs when attendance might be uncertain?

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Conferences that Work

MAY 14, 2018

Long ago, consultant Tom Gilb coined the term “mythodology” to describe erroneous but commonly held beliefs about how something should be done. Mythodology: We can contract a venue for our meeting before we design it. Here are nine mythodologies about conferences. Reality : No, you don’t.

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Prestige Events Magazine

JANUARY 24, 2023

The Resort already has contracted bookings for more than 50 per cent of its 2023 budget, and that is greater than it achieved in the whole of 2018. Extensive refurbishment of our venues before and especially during the pandemic has paid off.” Bookings and prospects for 2024 and 2025 are also very strong. www.wybostonlakes.co.uk

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Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

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SmartMeetings

MAY 28, 2020

If you are seeking legal advice, consult with a professional. But there also exist common law principles that are similar to the force majeure clause, and they come under different guises, such as “impracticability,” “impossibility,” “frustration of contract,” or “frustration of purpose,” depending what state you’re meeting in.

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Contracts Government Consulting Hotels 105

Smart Meetings

DECEMBER 11, 2023

One great place to start is with these incredible sustainable venues , sure to make your Montréal event shine. Partner with ecologically sensitive venues. Many event venues have attained modern environmental standards. Look for venues with stringent commitments to sustainability.

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Sustainability Tourism Airlines Contracts 59

Event Marketer

APRIL 8, 2024

There’s also trivia, a chance to “sign a contract” to be an Oat Milker for a day and other brand touchpoints throughout the MiLB stadiums, where Oatly’s non-dairy frozen dessert is available at concession stands. CARE FOR A BAGEL AND A SMEAR OF SUNSCREEN?

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The Planner's Lounge

MARCH 1, 2022

One of the best ways to avoid major headaches when canceling an event contract is to suggest to your clients that they consult with a private attorney before they sign their vendor agreements to make sure that they understand what they agree to when they sign. Persons requiring advice should consult an independent adviser.

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Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. I promised to publicize the venues that had made these upgrades.

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PCMA Convene

SEPTEMBER 23, 2021

Should venues be flexible? Are planners obligated to fulfill their contracts although the event could not take place? Adelman joins us to outline the responsibilities of all parties that now enter into an event contract from health and safety requirements to cancellation policies.

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Smart Meetings

SEPTEMBER 1, 2022

For example, Unite Here used union contracts to protect more than 200,000 members from anti-LGBT discrimination before the 2020 Supreme Court ruling that included the LGBT community in the 1964 Civil Rights Act. Unite Here created FairHotel to assist meeting and event planners in choosing a union hotel or venue.

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Hospitality Contracts Hotels Healthcare 98

SmartMeetings

APRIL 13, 2021

Talk with your venue and supplier partners to ensure they are aligned with your position on event guidelines and that they, too, are prepared to mitigate risks. Have you confirmed that your venue has their GBAC STAR Accreditation and that they are prepared to execute cleanliness and safety measures? Finances and Contracting.

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Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. To minimize no-shows, put the requirement for a tech check in presenter contracts. Whenever possible, include appropriate furnishings to make these spaces attractive places for people to connect.

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PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

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Smart Meetings

JUNE 4, 2021

“Do you think masks/no masks, vaccines/non-vaxed will or should be an addendum on contracts with venues? Or is it location based, and a mutual understanding between venue and planner?” Do you think masks/no masks, vaccines/non-vaxxed will or should be an addendum on contracts with venues? was an early question.

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PCMA Convene

JANUARY 5, 2019

Do not procrastinate as venues are booked well in advance. So, securing your venue should be at the very top of your to-do list. Make sure you have the signed, returned contracts to ensure they are secured. Make another final checklist ahead of the big day and double- and triple-check it prior to leaving for the venue.

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The Castle Group

SEPTEMBER 3, 2021

At Castle, we are continually consulting with our clients to help them make the best decisions for their stakeholders, achieve their meeting goals and mitigate financial loss.

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Meetings Negotiating Contracts Financial 97

Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. These venues were often hosted to larger audiences that filled ballrooms with tables close together. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines.

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