Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

Conference 98

Conference Site Selections Negotiating Contracts 98

SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

Conference 98

Conference Site Selections Negotiating Contracts 98

EventMB

JANUARY 26, 2023

Skift Take: If attendees are going to take on the challenges of traveling to your next event, they’re going to want to see more than the inside of the conference venue. Find out how the “one contract, one contact” model can simplify your planning process and help every member of your audience maximize their time on the ground.

Contracts 189

Contracts Entertainment Travel Conference 189

SmartMeetings

DECEMBER 10, 2020

The forecast for incentive travel over the next two years is mostly sunny with a chance of tighter budgets and an abundance of hand sanitizer. The forecast for incentive travel over the next two years is mostly sunny with a chance of tighter budgets and an abundance of hand sanitizer. She cited pent-up demand as an indicator.

Travel 98

Travel Risk Management Insurance 2020 98

Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. The planner/conference host needs to be sure that they have covered all their bases and prepared for any and all situations. International Travel & Timing.

Conference 154

Conference Venues Speakers Travel 154

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. The return of incentive travel has given clients the opportunity to book these trips with confidence. What has changed since the pandemic in the way companies approach incentive travel? This will be 30% less for sure.

Travel 65

Travel Negotiating Sustainability Airlines 65

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Some key details within the terms of the agreement may include: Travel.

Contracts 51

Contracts Insurance Government Travel 51

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Most importantly, however, the location should also align with your guests’ travel preferences.

Conference 52

Conference Venues Transportation Negotiating 52

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 105

Meetings Contracts Transportation Hotels 105

Velvet Chainsaw

MARCH 12, 2020

Global, national and local governments are all over the board on prescribed actions, from declaring states of emergency to barring travel. Many organizations are banning business travel altogether, with large companies mandating that employees work virtually and educational institutions closing campuses to students and staff.

Government 447

Government Social Media Contracts Travel 447

Eventinterface

NOVEMBER 8, 2016

This and more in our latest news update for Meeting and Conference Planners. The latest statistics released for IMEX America, which took place 18 – 20 October, confirm that 12,227 meetings, events and incentive travel industry professionals were at the show in Las Vegas, a 14 percent increase over the previous year.

Conference 100

Conference Meetings 2016 Tourism 100

Conferences that Work

DECEMBER 18, 2023

Before 2020, I was designing and facilitating around a dozen in-person meetings and conferences a year. But our industry still faces ongoing challenges, such as: high travel, F&B, and production costs; staffing shortages; tight client budgets; and the rise of last-minute event registrations. In 2023, in-person is back!

2023 208

2023 Conference 2006 2020 208

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

2024 105

2024 Meetings Hotels Contracts 105

Eventmobi

JULY 27, 2022

Simultaneous live hybrid conference and trade show. For our first hybrid event, we streamed conference sessions live to a virtual audience and hosted a virtual expo where attendees could book 1:1 video meetings with exhibitors. We repackaged content from our past conferences, webinars, and podcasts. In-Person Niche Conference.

Education 195

Education Sponsorships Conference Contracts 195

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

Travel 52

Travel Meetings Negotiating Contracts 52

Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. Two important caveats are that I’m assuming travelers: Are fully vaccinated; and. Airline travel seems reasonably safe these days. Train travel has a similar risk exposure.

Meetings 329

Meetings Airlines 2021 Travel 329

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. What are the benefits for a meeting or conference planner to be working with a hotel sourcing company? On this episode of Event TALK we share how you can get that time back.

Conference 100

Conference Insurance 2015 Hotels 100

Attendease

JANUARY 21, 2021

Communication from the first touchpoint must answer the questions every experienced traveler will have. Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Shift: Revolution of Recognition and Rewards.

2021 397

2021 Food and Beverage Travel Sustainability 397

Event Industry News

SEPTEMBER 2, 2021

Bray Leino Events has been awarded the Event Management Services contract for the UK Pavilion at Expo 2020 Dubai, now set to take place in October 2021. Sustainability is now higher on the agenda than ever before, with 80% of the UK public concerned about climate change, and 30% minimising air travel in order to reduce carbon emissions.

Contracts 52

Contracts 2020 Sustainability 2021 52

Unique Venues

AUGUST 29, 2022

Planning a Professional Conference? When planning a professional conference or seminar you really do want every detail to be, well perfect. Think about it: individuals are taking part of their work schedule traveling away from their jobs and their families to attend your event. Bowling Green is Your Venue!

Conference 36

Conference Venues Contracts Travel 36

Master the Event

APRIL 5, 2022

For that reason, and a plethora of others, I believe it is imperative to utilize front line (or on-site staff) for conference event planning. Although the majority of the programs took place in my home city, over the course of several years I traveled across the US planning annual meetings for certain meeting planner clients.

Event Planning 40

Event Planning Conference Contracts Travel 40

SmartMeetings

APRIL 13, 2021

So, for both private and business events, you’ll need to build value and interest that will sway your attendees to toss aside their sweatpants and decide that the benefits of attending your event outweigh any possible travel risk. If your event has a global reach, you’ll want to consider the travel restrictions in the U.S.

Contracts 126

Contracts Travel Trade Shows Sponsorships 126

Eventinterface

MAY 4, 2017

Even when everything is going smoothly, planning a conference or event can be stressful. Like it or not, booking quality entertainment can make a huge difference - it can turn a forgettable conference or event into a successful one; by the same token, not booking quality entertainment can also make a good event a little less memorable.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

SpotMe Blog

JUNE 29, 2022

With the right virtual event software , you can turn conferences, trade shows, company-wide events, sales events, and product launches into successful hybrid experiences. . Enabling participants with no travel budget to still attend the event remotely. Why should enterprise companies host a hybrid event? kilograms of trash per day. .

Event Marketing 130

Event Marketing Marketing Travel Events 130

Coterie Spark

JANUARY 25, 2022

Full Time Position: Coterie Spark is looking for a driven leader that has the knowledge and experience to plan and execute meetings and conferences. This can be someone that has the experience to lead the conferences right away or has enough experience that they can learn quickly to become an Executive Producer.

Negotiating 98

Negotiating Contracts Travel Entertainment 98

Smart Meetings

MAY 26, 2022

Editor’s note : This Week in Travel (TWT) is your essential guide to smoothing the road from here to there for your attendees and yourself. This week, the CDC raised their assessment of travel risk for monkeypox from level one (practice usual precautions) to level two (practice enhanced precautions). Key findings include.

Telecommunications 119

Telecommunications Travel 2021 2020 119

Master the Event

DECEMBER 11, 2023

Incentives, team building, conferences, seminars. While conferences and seminars continue, incentive and bonus programs have decreased and will take some time to rebound. Administrative positions often have the responsibility of planning meetings and travel. City planning conferences are a growing segment of the industry.

Corporate Events 40

Corporate Events Contracts Financial Travel 40

Smart Meetings

MARCH 4, 2022

A lot has changed in two years since the actors Tom Hanks and Rita Wilson announced they had contracted what was then known as novel coronavirus on a film set in Australia. At Outlook Forum, Visit California’s recent conference for travel industry professionals, research showed that the Golden State continues to appeal to attendees.

Travel 98

Travel 2019 2024 Contracts 98

SmartMeetings

JULY 11, 2017

California ’s ban on state-funded travel to states with LGBTQ discriminating laws has set off a range of reactions in the eight affected states, including a full-blown political feud in one of them. We’ve seen in other states, like North Carolina, when these travel bans go into effect, it does not get any better,” he said. “It

Travel 40

Travel Negotiating Sports Tourism 40

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

PCMA Convene

OCTOBER 13, 2023

Adrian Ott (from left), Clare Melton, and Ori Lahav discuss the rising costs associated with planning conferences and events at Convening EMEA 2023. We aren’t now experiencing the extreme fluctuations that occurred during and soon after the pandemic, with constant changes in safety measures and travel restrictions, Melton said.

Negotiating 59

Negotiating 2023 Contracts 2016 59

SmartMeetings

JULY 8, 2020

Will travel be acceptable, let alone incentivizing, after fear of physical contact has spiked higher than a mountaintop over the last four months? Just as we worked with our travel partners on new security measures post-9/11, we will do the same after COVID-19,” he says. Will the MICE world ever be the same again? Redefining Incentive.

Travel 119

Travel Contracts Hotels Transportation 119

Smart Meetings

MAY 20, 2022

IMEX initiatives and efforts in this domain may provide inspiration and a roadmap of ideas for those teams seeking to apply practices in their own conferences, meetings and events. When convening an in-person event, people will need to get there, and will ultimately incur travel-related emissions along the way. Getting Centralized.

Sustainability 98

Sustainability 2022 Transportation 2011 98

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. Whether you’re running a large-scale conference, an intimate retreat, or a virtual town hall, implement creative, engaging, and interactive elements to enhance the experience. Clearly outline expectations, deliverables, and deadlines in writing.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Meaning, reducing travel is one of the easiest and most significant ways to make a large environmental impact. If possible, identify outdoor venue options.

Sustainability 118

Sustainability Transportation Travel Education 118

Attendease

JANUARY 21, 2021

Communication from the first touchpoint must answer the questions every experienced traveler will have. Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Shift: Revolution of Recognition and Rewards.

2021 195

2021 Food and Beverage Travel Sustainability 195

Coterie Spark

MAY 10, 2021

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Travel is to be expected and required for projects as needed for meetings, site visits, and onsite execution. Most conferences produced will require travel. .

Negotiating 98

Negotiating Contracts Travel Entertainment 98