Smart Meetings

JUNE 27, 2023

But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. State of the Market Based on the current state of the market, Payne has seen a shift occur due to the events that transpired during Covid-19. Hotels want to make up for lost time, lost money.

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Velvet Chainsaw

FEBRUARY 25, 2021

We recently convened a roundtable of senior-level conference organizers to discuss risk tolerance and the forces that are shaping their 2021/22 event strategies and decisions. Three primary risk categories are emerging as organizations weigh their options for major conferences in 2021: Mitigating financial risk.

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MeetingsNet

JUNE 18, 2020

One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.” In other words, the cleaning protocols listed in the contract are solely the responsibility of the property to fulfill and monitor.

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Coterie Spark

APRIL 3, 2024

Why should you hire conference and meeting planners? That’s because even the most meticulously planned events require a last-minute change (or two). Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. Below are our favorite behind-the-scenes stories!

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Smart Meetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Procurement principles are useful tools for you to establish your own organization’s buying power for future conferences.

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SmartMeetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Procurement principles are useful tools for you to establish your own organization’s buying power for future conferences.

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Smart Meetings

APRIL 10, 2024

Hotel del Coronado continues its legacy as a premier destination for meetings and events with a renewed focus on personalized, boutique meeting experiences with the launch of its new “ Plan With Ease: Boutique Meetings ” program. Further event enhancements include fire pits for s’mores, blankets, and premium seating.

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Smart Meetings

APRIL 10, 2024

Hotel del Coronado continues its legacy as a premier destination for meetings and events with a renewed focus on personalized, boutique meeting experiences with the launch of its new “ Plan With Ease: Boutique Meetings ” program. Further event enhancements include fire pits for s’mores, blankets, and premium seating.

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MeetingsNet

MARCH 1, 2024

It’s tough to imagine a meeting that might run more smoothly than the Event Services Professionals Association’s annual conference, the most recent edition of which took place in late January in Indianapolis. One was for planners of a 2027 association event requiring 9,000 rooms on peak across nearly 50 hotels.

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Master the Event

DECEMBER 12, 2023

Today there always seems to be someone stating that they have they latest and greatest conference planning guide to help you do your meeting planning job. Of course, many of the larger conferences have planners that know their way around a convention center – or at least they had better know their way around. Are they free?

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Event Industry News

JUNE 21, 2022

Following recent contract wins at three of the UK’s leading event venues, audio-visual and entertainment technology company Anna Valley has promoted Dan Orchard to the role of venue director. Anna Valley is also the in-house audio-visual supplier to the Emirates Stadium and The Grove Hotel.

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Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

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SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

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Food and Beverage Negotiating Contracts Hotels 98

Smart Meetings

FEBRUARY 27, 2023

Do you need to find new monetary sources for conferences, conventions and trade shows? Eight Out-of-the-box Event Income Ideas 1. Give attendees a deal on your next event. Give attendees a discount code on the last day of the conference that is only good for the next 30 days. Record and sponsor your breakout sessions.

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Planner WIre

APRIL 12, 2023

Hotel Wifi cost is something that can be difficult for meeting planners to understand and for good reason. You will find one hotel where Wifi is free in all spaces, another where it is $9.95 You will find one hotel where Wifi is free in all spaces, another where it is $9.95 We have bigger fish to fry in our contract talks.

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Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. Supervision Fees. This is a common one.

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Smart Meetings

SEPTEMBER 18, 2023

6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. Start Early The first tip is to book early and contract early! Explore Widely That U.S. News list included Rome (No. 9 for its iconic canals, opulent St.

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Event Marketer

OCTOBER 4, 2023

The city’s challenges related to homelessness, crime and drugs are part of a combination of factors that are impacting the city’s event business, with a number of big tech conferences announcing historic moves out of the city and to Las Vegas. And the hotels are beautiful in San Francisco.

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Smart Meetings

JANUARY 4, 2019

However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor.

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Master the Event

JANUARY 12, 2024

A clear and concise conference planning checklist will not only contribute to the success of your event, but will also help keep you organized and sane…both definite musts in successful conference planning! Why You Need a Conference Planning Checklist Every event, no matter the size, has an excess of details to contend with.

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PCMA Convene

APRIL 25, 2024

I hope professional organizations bear this in mind when they choose conference venues.” In a story in Convene ’s January/February 2024 issue, we spoke with event professionals choosing not to cancel their meetings scheduled to be held in destinations that pass controversial laws (see On The Web). By mid-April, her post had received 1.1

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Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. The planner/conference host needs to be sure that they have covered all their bases and prepared for any and all situations. What does this mean? Temptations.

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Social Tables

AUGUST 29, 2017

Room blocks are an often-overlooked yet essential piece to the event-planning puzzle. Reserving a room block, or a set amount of rooms for guests is not only a convenient solution for accommodations but is also a courtesy for busy guests who are planning to travel for an event. Booking Hotel Room Blocks. Click To Tweet.

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Hotels Contracts Transportation Travel 68

Prestige Events Magazine

MARCH 11, 2024

Leading London events venue, The QEII Centre , has strengthened its director team with the appointment of Elena Gurgul as Sales and Marketing Director and EeLain Ong as Finance Director. EeLain’s appointment comes at a critical time as the QEII Centre navigates the challenges and opportunities of a rapidly evolving events industry.

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EventMB

JUNE 21, 2022

While destinations and venues are open, a lack of trained and experienced staff is adding unwanted challenges in hosting all types of events. For Courtney McGee, president and CEO of Event Logistics, challenges began just before 3,000 attendees were set to arrive in Nashville for a convention. The hotel was very grateful.”.

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Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. On this episode of Event TALK we share how you can get that time back. What are the benefits for a meeting or conference planner to be working with a hotel sourcing company?

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Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum debuted in May 2021 to promote the distinction among Marriott CRN’s leading hotels and resorts, and each event is different. Room availability is a challenge; hotels are struggling to manage huge demand. In the face of these challenges, hotels are reimagining how they do business. And prioritize.

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Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? You have been tasked with producing a new event—or breathing new life into one that has been on rinse and repeat too long. What questions should you ask during sourcing to avoid surprises post-event?

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Endless Events

OCTOBER 24, 2018

We are seeing a common and alarming trend that hotels are charging exorbitant amounts to use their WIFI for your events. Sometimes this number can be well into the thousands, but you have options and you don’t always need to layout $30k just to have event WIFI. Video Transcription – How to Save on Hotel WIFI .

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Prestige Events Magazine

JANUARY 17, 2024

The Westminster venue has opened the new year with new hires on the events team, in lieu of a forthcoming announcement which will broaden the Royal Horticultural Society’s events offering. Michelle Tough joins the team as event sales manager and will oversee all sales ensuring clients get the best from this adaptable historic venue.

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PCMA Convene

OCTOBER 13, 2023

Adrian Ott (from left), Clare Melton, and Ori Lahav discuss the rising costs associated with planning conferences and events at Convening EMEA 2023. 21 at Convening EMEA 2023 in Copenhagen — proof that the challenge of dealing with increasing expenses is among the most pressing event professionals face.

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MeetingsNet

NOVEMBER 21, 2023

It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024. McKinnon also implored planners to “get the term ‘prevailing rates’ out of your contracts. Tracy Stuckrath, founder of Thrive!

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Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. Source: EventMB.

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MeetingsNet

APRIL 3, 2024

Some associations are making it easier for working mothers to attend events. Interestingly, the scientific- and medical-association community is one that’s taken a leading role in developing event-childcare initiatives. There are also tips for promoting the childcare services to event participants.

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Eventinterface

MAY 4, 2017

Even when everything is going smoothly, planning a conference or event can be stressful. And that stress only gets worse when you factor in the process of booking entertainment for your event. And unless you have unlimited funds to spend on your event, you cannot afford to base your process on incorrect information.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). Compare the price per room quoted on your RFP against hotel room aggregators.

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