GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Attendease

MARCH 19, 2024

For example, the goal of an annual conference might be to educate employees on new company initiatives for the upcoming fiscal year. Look for opportunities to save on bulk orders or multi-event vendor contracts. But failing to do so can be disastrous for your event—not to mention your company’s reputation.

Management 195

Management Event Management Contracts Corporate Events 195

Eventmobi

FEBRUARY 23, 2022

Just because it’s your event doesn’t give you the right to use the venue, copyrighted material, or individual’s likenesses to profit from. Capturing the Venue. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space.

Wireless 448

Wireless Events Social Media Venues 448

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Make sure to balance the overarching goals of the event with the company’s overall corporate strategy while also considering attendee preferences and perspectives (more on that shortly). Entertaining?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . One example includes an event planner who rented equipment from an AV Company.

Contracts 51

Contracts Insurance Government Travel 51

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Endless Events

APRIL 26, 2019

Choosing the right AV company is crucial to the success of your event. Pick the wrong AV company and you could be left unexpected bills, glitches in your show, and a bad taste in your mouth. By following the simple steps below you will be well on your way to choosing the best AV company for your event. See What’s Out There.

Negotiating 107

Negotiating Venues Contracts Events 107

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Smoother communication.

2024 195

2024 Conference Event Apps Speakers 195

Smart Meetings

DECEMBER 15, 2023

The Roots of Gravitas Founder & CEO of clothing company Gravitas and author of the acclaimed book with the same name, Lisa Sun is a speaker and entrepreneur with a message for women on how to define what “gravitas” means to them and how to harness it for their own personal and professional benefit.

2023 84

2023 Financial Contracts Education 84

SevenEvents

JANUARY 20, 2022

Finding the right venue has always been critical to the success of corporate events, but finding the right venue is likely to look a little different these days, with venue sourcing companies now having multiple new factors to consider. Flexibility. It is crucial to have a Plan B. Utilize technology. Sustainability.

Venues 52

Venues Sustainability Corporate Events Contracts 52

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. When it comes to utilizing the resources at a venue, it helps to know who is using the space before and after you.

Negotiating 94

Negotiating Contracts Hotels Consulting 94

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. Kevin Cohee, CEO of Do an Event, was planning a particularly emotional corporate 50th anniversary gala for a large collision company in Sacramento, California. No buses or Lyft rides on these trips!

Meetings 130

Meetings Contracts Speakers Venues 130

Eventmobi

MAY 17, 2023

media, venue); or they could be off-the-wall creative. The full experience offers attendees three days of discovery and 50+ hours of content, with executive keynotes, speakers from prominent software companies, workshops, entertainment, and lots of opportunities to network in between.

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

SmartMeetings

MAY 11, 2020

You are simply flying blind if you start looking for venues and vendors without understanding the event’s needs and objectives. They troubleshoot for technical issues for both speakers and attendees. They often work with the audio-visual production company to provide necessary equipment for the virtual conference.

Sponsorships 130

Sponsorships Speakers Tech Conference 130

Event Leadership Institute

JANUARY 21, 2020

In the Event Leadership Institute’s Technical Meeting & Event Production Certificate course, AV veteran Brandt Krueger reviews the four types of AV companies you can choose from. AV Rental Companies. However, they don’t offer the range of services that full-service production companies provide. In-House AV Companies.

Negotiating 89

Negotiating Contracts Speakers Venues 89

Endless Events

AUGUST 17, 2018

For example, start with venue design that both attracts and engages people as they enter your venue. Or by constructing the talk in such a way that it syncs the brains of the audience and the speaker in remarkable ways. Make Your Next Conference Memorable via Venue Design. Not planning conferences? Click To Tweet.

Conference 78

Conference Contracts B2B Speakers 78

Endless Events

JULY 23, 2021

Our company has been around for a while, and we understand how confusing this whole thing can be. How to compare quotes, which questions you should ask your AV company, the most common mistakes…every single bit will be broken down to its bare bones so you can fully understand what’s happening. Look, we hear you.

Contracts 118

Contracts Negotiating Venues Wireless 118

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. A corporate event is any type of event that is organized and executed by a company or organization for their employees, clients, or shareholders. Company retreats. Internal vs. External Events.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Guidebook

MAY 16, 2023

Many things can go wrong leading up to the event — an entertainer could be ill and unable to perform, your caterer could have labor issues, or a natural disaster could affect your chosen venue. This includes details most people never consider, such as recruiting speakers for the event and marketing the event.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. What type of support does your AV company have? That way, speakers can see who they are talking to in the seats.

Meetings 70

Meetings Speakers Contracts Travel 70

Endless Events

FEBRUARY 5, 2020

Isn’t it the AV company’s job to worry about this?”. But, not all AV companies will be there to clarify. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Often times companies charge by hours or days.

Contracts 135

Contracts Speakers Negotiating Insurance 135

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. What does all of this mean in practical terms?

Speakers 248

Speakers 2021 Sponsorships Events 248

Velvet Chainsaw

MARCH 6, 2017

We aggregate speaker proposals. From registration to trade show to contracts to BEOs to room set efficiencies to audio visual equipment, your attention is on the perfected particulars, the stuff, the objects. We also strive to offer something for everyone at our event. This means you need to refocus on your conference strategy!

Conference 296

Conference Trade Shows Conference Planning Contracts 296

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Venue Rental. Grants and contracts. Revenues and expenses: Registration: $20.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. This will help you choose the theme, venue, content, and timing of the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Eventinterface

AUGUST 29, 2019

Disappointment thus makes way for the grim realities of what happens when an event doesn’t meet targets: the company loses revenue, and relationships with key suppliers might be at stake. Not only does a failed event reflect poorly on your guests, but it also throws a wrench in the operations of all companies involved.

Risk Management 113

Risk Management Event Planning Management 2015 113

GEVME

JUNE 13, 2018

This can be quite narrow and focused on one specific company department, like a JavaScript Conference, or it can relate to more general themes that fit into the company’s mission (Interior Design Conference, SEM Conference, etc.). Contact venue hosts, and discuss the details. Agree upon one unifying idea for your conference.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Bizzabo

AUGUST 25, 2021

An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. Sarah Reed, Sr.

Contracts 89

Contracts Negotiating 2021 Speakers 89

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

SevenEvents

MAY 26, 2023

from selecting the right venue to managing logistics and ensuring attendee satisfaction, there are numerous aspects to consider. to help you navigate the event planning process with ease, the experts from seven events, a UK event management company, have compiled a list of ten invaluable tips from our UK experts.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Eventinterface

AUGUST 29, 2019

Disappointment thus makes way for the grim realities of what happens when an event doesn’t meet targets: the company loses revenue, and relationships with key suppliers might be at stake. Not only does a failed event reflect poorly on your guests, but it also throws a wrench in the operations of all companies involved.

Risk Management 100

Risk Management Event Planning Management 2015 100

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Amenities: When booking a venue, it’s vital to understand what’s included.

Financial 117

Financial Negotiating Entertainment Retail 117

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Social Media Insurance Speakers 141

QC Event School

DECEMBER 30, 2022

Venue selection. Introduction of your company and the event you are proposing. A company looking for vendors? Begin by introducing yourself and your company, as well as outlining the event you are proposing. Once you are happy with the content of your proposal, you can submit it to the client or company!

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Eventsforce

SEPTEMBER 23, 2020

Employers’ liability remains a statutory requirement for all companies and organisations, however. Any company organising its own virtual event would still need this coverage, but this is something that professional companies should already have in place, so it should not be cause for concern. No-Show Speakers.

Insurance 117

Insurance Speakers Financial Events 117

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. Let’s take a deeper look at what makes up a BEO. What Is a Banquet Event Order? How is a BEO typically used?

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Event Planning BluePrint

DECEMBER 1, 2021

The venue is booked. Let’s hope you covered all your bases in the contract you had your clients sign. What does your contract say? Developing a cancellation policy to include in your contract is an absolute must. What happens if the client cancels because of a mistake or breach of contract on your end? Presenters.

Contracts 62

Contracts Airlines Trade Shows Social Media 62