MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. However, flexibility and asking the right questions will help you book the right property for your event. In today’s super-heated seller’s market, it pays to book venues as far out as possible. This is valuable data for future negotiations. •

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Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Negotiate terms and specifics with the venue.

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Event Industry News

DECEMBER 11, 2019

It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag. If you book venues on a “shoulder day” i.e. a Monday or a Friday, the chances are they will be cheaper. Event Tech.

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Bizzabo

APRIL 23, 2021

The truth about hybrid in the near future is that it's likely your costs will go up—or even double, in the case of tech—and your revenue will shrink. As we mentioned earlier, true hybrid events require professional streaming quality and interaction between a live and virtual audience, which means that tech costs are going to increase. “AV

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Eventtia

OCTOBER 20, 2023

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Amenities: When booking a venue, it’s vital to understand what’s included. Hiring these experts is an added expense.

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Eventinterface

JULY 27, 2016

Your venue contract should outline such charges. Try to see if you can negotiate to get a few additional permits for your guests, especially your VIP attendees. Anything is negotiable. Wi-Fi and Tech Accessibility. Always test the venue’s Wi-Fi before booking a venue. How strong is the venue’s Wi-Fi?

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Smart Meetings

OCTOBER 28, 2021

The tech area has significantly increased with companies we hadn’t even heard of two years ago,” said Bauer. and accessibility; Innovation and tech; Business recovery, Contract negotiations, Personal branding and Sustainability.?. Expect to see Cvent, EventsAIR, Hopin, Swapcard, RainFocus and MeetingPlay among others.

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SmartMeetings

OCTOBER 3, 2016

Cultural stereotypes and habits influence international business negotiations. They will help you avoid cultural taboos such as booking an event on a major holiday in Thailand (which celebrates many holidays unfamiliar to Westerners), or serving beef at an event in India (which Hindu custom eschews.). Business Negotiations.

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SmartMeetings

OCTOBER 23, 2017

A majority (65 percent) of respondents in North America said that contract negotiations are more challenging now. This can lead to everything from sourcing a nontraditional venue to trying out new tech features such as holograms or virtual reality. Plan Ahead.

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SmartMeetings

FEBRUARY 1, 2018

and Canadian hotel bookings starting in April. In this scenario, charging the customer for work done—rather than being paid a percentage of business booked by the venue—would bring more transparency to the transaction and help to communicate the value delivered. Leveraging Tech Tools. This removes the hocus pocus,” he says.

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The Castle Group

MARCH 2, 2021

Think tech. The good news is that hotels are anxious to welcome back in-person events and are offering deals, discounts and incentives to encourage bookings. Planning for virtual events has made us embrace new technologies, and hybrid events will push us even further. A hybrid event can also increase your sponsor dollars.

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Food and Beverage Hotels Negotiating Event Apps 94

Bizzabo

NOVEMBER 25, 2019

Event Tech Podcast. Event Tech Podcast. Now co-hosted by Brandt Krueger and Will Curran of Event Technology Consulting, the Event Tech Podcast was started by John Federico many years ago. This podcast delves into anything and everything about the event tech space. The Best Event Planning Podcasts. EventIcons. GatherGeeks.

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Planning Pod

JUNE 23, 2023

Productivity and project management When it comes to event planning, you need to stay on top of bookings, appointments, timelines, and budgets to keep everything running smoothly. Fortunately, prospecting and billing management tools can help you manage your sales pipeline, create customized contracts, and collect electronic payments.

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Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Interactive & tech development. Great Advice.

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Unique Venues

MAY 19, 2021

“It’s a great time for special events to book,” says Stacy Benaderet, Vice President of Sales & Marketing for AEG Special Event Venues, a group of 50-plus historic as well as modern, state-of-the-art locations across the country. “We all talk to each other and put the puzzle pieces together on our side.

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Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization.

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SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. These companies provide end-to-end event management services.

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SmartMeetings

FEBRUARY 22, 2017

Job title: Tech evangelist and idea igniter. What I love about my job: I love the eureka moments that our audience experiences when they realize that tech solutions, apps or workarounds can transform the way they work on a daily basis. Dalia El Gazzar. Company or organization: Dahlia+ in Boston. Heather Reid. Pauline White.

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SmartMeetings

APRIL 6, 2021

sponsorships are bought, sold, negotiated and measured based on paid broadcast value. When the stakes grew into 7- and 8-figure contracts and more, the scales were tipped and companies needed additional metrics to justify their investments. Behind home plate, in stadiums, concert venues etc.

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Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. That’s in large part because it reflects economic data based on when events occur, not when they were booked. With demand for in-person event venues and vendors at historically low levels, expect supply to contract.

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SmartMeetings

FEBRUARY 22, 2017

Job title: Tech evangelist and idea igniter. What I love about my job: I love the eureka moments that our audience experiences when they realize that tech solutions, apps or workarounds can transform the way they work on a daily basis. Dalia El Gazzar. Company or organization: Dahlia+ in Boston. Heather Reid. Pauline White.

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2017 Contracts Negotiating Tech 75

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Here are the different responsibilities of an event planner: Choosing and booking a venue and/or a virtual event platform. Event planning contract template. Event planning contract templates. Event planning contract. Decide the theme.

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Social Tables

JANUARY 17, 2018

You can create your own checklist template in Microsoft® Word® or find a template from a book on professional event coordination. Audience expectations range from the creature comforts of easy parking, familiar food, and a pleasant room temperature to WOW factors, like an exotic location, tech-savvy presentations, and useful SWAG.

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Stova

MARCH 16, 2023

If you are working with multiple stakeholders across various departments, they may not agree with conveniences versus luxury, but it is essential to your success (and sanity) that you obtain directly from the decision maker as to the non-negotiables. Negotiate favorable rates with offsite venues and vendors.

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Endless Events

FEBRUARY 25, 2019

On this episode of Event Tech Podcast Will Curran of Endless Events and Brandt Krueger of Event Technology Consulting take a deeper dive into what this could mean for the events industry and AV companies. Hello everyone Will Curran from Endless Events here ready to talk some tech. You can negotiate these contracts.

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Capterra Event Management

APRIL 25, 2017

Event Tech. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. Check out any of these links for event planning professional development: The Top 10 Books Every Event Manager Should Read. International Institute of Event Management (IIEM). Topics: Budgeting.

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Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses. Negotiate terms. Negotiate mutually beneficial terms. Guarantee technical support. Strike a fair deal.

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Event Planning Retail Social Media Speakers 88

zkipster

SEPTEMBER 7, 2017

With the private sector, all the big decisions for the next year have to be rolling by December; by June, we have to negotiate, create partnerships, and finalize new contracts. The booked cinema only had 750 seats, so we definitely had to adapt. What does that timeline look like?

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Eventsforce

SEPTEMBER 3, 2019

What event-tech and AV will you need? Pricing for any conference is always variable and much will be down to your powers of negotiation. Before you sign the venue contract make sure you understand it completely. If you don’t understand what the booking confirmation or function sheet(s) is stating, then challenge it.

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Venues Conference Hotels Sustainability 45

Eventsforce

SEPTEMBER 3, 2019

What event-tech and AV will you need? Pricing for any conference is always variable and much will be down to your powers of negotiation. Before you sign the venue contract make sure you understand it completely. If you don’t understand what the booking confirmation or function sheet(s) is stating, then challenge it.

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Venues Conference Hotels Sustainability 40

Endless Events

SEPTEMBER 10, 2021

And what are some negotiation strategies that can help you get an incredible deal? And this, of course, includes the AV company you’re signing a contract with. But making a habit out of booking your AV company early is absolutely crucial to the success of your event. Negotiation Goes A Long Way. Consider packages.

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Negotiating Events Education Technology 123

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Create the best event plan by choosing an event template that helps you achieve the following: Prepare for Adjustments A budget template is very much like writing a book. Make a budget based on what you think would be a likely cost.

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2023 Food and Beverage Social Media Negotiating 40

Planning Pod

APRIL 12, 2020

Style – What should the theme or tone of the event be (luxury/high-end, modern, tech oriented, rustic, etc.) Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Step 5 – Book a fitting venue and event date.

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Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. “Technically a hurricane is outside the events industry.

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2019 Contracts Sustainability Technology 91

Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. Submit your RFPs & get ready to negotiate. Then comes the most important part. to get a quote on what your event might cost.

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PCMA Convene

JULY 31, 2016

From stories about fax machines to photos of 3D projection mapping, from advice about negotiating piles of paperwork to a roundtable discussion among female CEOs, we’ve gone from serving an industry in its infancy to one that has come of age. Does a planner’s attitude make a difference when negotiating with hotels?” Where’s the Beef?

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Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. It is also one of the few platforms here that offers solutions for both event planners/managers and venue managers who want a better tools to manage venue bookings , sales and spaces. Event Booking.

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