Endless Events

DECEMBER 13, 2022

Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Instead of morphing your event goals around the venue’s rules, approach your venue with a list of non-negotiables. Here’s how your event goals can (and should) change your venue contract in those areas.

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Smart Meetings

MARCH 28, 2022

Post-Covid Contract Solutions.”. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

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Contracts Insurance Negotiating Government 78

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Take your time.

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Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

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Contracts Negotiating Venues Management 93

Smart Meetings

JANUARY 4, 2019

However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor.

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Negotiating Hotels Contracts Food and Beverage 82

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Uncertainty Persists in the Short Term.

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Meetings Contracts Insurance 2025 119

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

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Contracts Hotels Negotiating Airlines 104

Eventinterface

JULY 11, 2017

As we speak with meeting and event professionals for our Interviews with Planners series, we continue to be amazed by the variety of books that help these talented professionals in their jobs as planners. Although traditionally a marketing book, the takeaway of standing out in a field of cows is very important in the events industry as well.

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Meetings Negotiating Risk Management Contracts 149

SmartMeetings

JULY 28, 2023

Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Just follow the formula, right?

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Food and Beverage Negotiating Contracts Hotels 98

Eventtia

MAY 18, 2022

Booking artists for your events can be a daunting task. It’s even more daunting if you’re not familiar with the process or don’t know all the little details that go into booking artists. When you’re not sure of the process or overlook the details, artist bookings can become a major headache in a heartbeat. The Booking Process.

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Velvet Chainsaw

APRIL 13, 2020

However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. Room rates should be adjusted to keep attendees from booking outside the block. Here are some changes that will need to be made. Remove Barriers.

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Eventinterface

MAY 4, 2017

And that stress only gets worse when you factor in the process of booking entertainment for your event. Before you take any other steps toward booking entertainment for your conference or event, the first thing you have to do is sit down and figure out the event’s budget. Understand Your Budget. Define Their Role.

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Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. Everything and I mean everything, is negotiable. merchandise sales.

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Smart Meetings

JUNE 25, 2021

In addition to creative ideas for booking and engaging hybrid and in-person events and even a few RFPs, meeting professionals left armed with fresh new strategies for negotiating everything from contracts to relationships care of the bold Linda Swindling , author of Ask Outrageously!: Ask Outrageously.

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Conference Care

NOVEMBER 17, 2022

Now 40 years on, I find myself having the same reaction when being told that I really must adopt an instant booking tool for small meetings. . In one search, an instant book room hire rate of £1,000 was offered at £300 on RFP. If you’re booking several hundred small meetings in a year, this cost could easily run into the £100,000’s. .

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SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Wolfe follows chatter on hotel fees on Twitter, and watched as the members of a national nonprofit group recently “went ballistic” over the daily fee charged when they booked at their convention hotel in Maryland.

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Negotiating Hotels Food and Beverage Contracts 66

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Negotiation Strategies: Maximizing Your Event Budget Negotiating with vendors and venues is an art.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips.

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Negotiating Contracts Hotels Entertainment 98

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

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Negotiating Contracts Hotels Consulting 105

MeetingsNet

APRIL 23, 2018

Gucu, who is a professional singer and entertainer as well as the owner of New Moon Entertainment, a booking agency for talent and production experts in Las Vegas, began his presentation with the five-ingredient-formula for a great entertainment event: venue, décor, audiovisual, catering, and talent. Negotiating with an Act.

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Entertainment Negotiating Hospitality Contracts 83

TicketBud

MARCH 22, 2017

If you’ve run an event or managed a venue in the past, you’re likely familiar with the general booking process. But if you haven’t booked an artist for a performance before, there are a few pieces that are specific to artist bookings that you might not realize. Understand the Booking Process. Let’s get started!

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Negotiating Travel Contracts Transportation 65

Meeting Application

MAY 30, 2017

A key component to ensuring a successful event is making sure your guests are entertained, which sometimes means you have to add an additional wrinkle to your planning: booking the entertainment. Today, we’re going to take a look at the most important things you should know about booking artists for an event. Negotiation Is Key.

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Negotiating Contracts Travel Entertainment 65

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Surely, he thought, there must be a less aggravating way to book small meetings. So amid the flooding and frustration, he pivoted from another startup idea he was working on to pursue this: an online platform for automated, DIY instant bookings for small meetings.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

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MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Can you count on the ship you book being the ship you get?

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Contracts Food and Beverage Negotiating Insurance 63

Stova

MAY 25, 2023

We’ll help you answer key questions about event sourcing, including what to consider and how to book so you can get the right venue with the most impact and achieve your event goals. For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. How Do You Book a Venue?

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Venues Negotiating Contracts Travel 52

Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Business events and hotel group room bookings are nearly half of what they were in 2019. As a result, travel planners are shifting the focus to their budgets and contracts with third parties. Costs are changing and budgets must follow suit.

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Travel Contracts Negotiating Hotels 98

Smart Meetings

OCTOBER 23, 2023

Calendar year 2024 is already forecasted to show a healthy increase in group rooms nationwide, largely due to the number of meetings that had been on the books in 2021, 2022 and 2023 that were postponed or re-scheduled into 2024. I understand hotel costs have risen.” Perhaps to include more than just the meeting specs.”

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Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . This is especially important when booking systems and additional costs.

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Contracts Insurance Government Travel 51

Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Business events and hotel group room bookings are nearly half of what they were in 2019. As a result, travel planners are shifting the focus to their budgets and contracts with third parties. Costs are changing and budgets must follow suit.

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Travel Negotiating Contracts 2022 98

Guidebook

APRIL 10, 2015

The best event planning book recommendations as chosen by real event pros. But what about good, old-fashioned books? Of course, reading books is great too. This list was sourced from a few of our favorites as well as the books that you told us you like. An event planning book with character!

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MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Grimes, Esq., of Grimes Law Offices in Philadelphia.

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SmartMeetings

MAY 30, 2023

Write better emails, RFPs and contracts. Simply defined, it’s getting back to someone—even if there is no tangible update on the RFP, contract, negotiation, etc.—to Look for his new book coming out later this year. Meeting professionals and supplier-partners need to pitch in together and make the commitment to do better.

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Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

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Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

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Meetings Contracts Transportation Hotels 105

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips.

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Negotiating Contracts Hotels Entertainment 52

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. However, flexibility and asking the right questions will help you book the right property for your event. In today’s super-heated seller’s market, it pays to book venues as far out as possible. This is valuable data for future negotiations. •

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Venues Negotiating Food and Beverage Contracts 52