Eventtia

MAY 18, 2022

Booking artists for your events can be a daunting task. It’s even more daunting if you’re not familiar with the process or don’t know all the little details that go into booking artists. When you’re not sure of the process or overlook the details, artist bookings can become a major headache in a heartbeat. The Booking Process.

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Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! a national meeting planning company, which books over 100,000 room nights annually. And today, he’s sharing all of his knowledge to help you strike the best deal on your hotel contract negotiations.

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Prestige Events Magazine

MARCH 6, 2023

An Advisory Board, representing a collective buying power of £320m, has been established for GRATIS, the end-to-end sourcing and booking tool provided by venuedirectory.com. At the inaugural meeting, Instant Book topped the agenda as part of the group’s drive to progress venue booking.

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Eventinterface

MAY 4, 2017

And that stress only gets worse when you factor in the process of booking entertainment for your event. Before you take any other steps toward booking entertainment for your conference or event, the first thing you have to do is sit down and figure out the event’s budget. Understand Your Budget. Define Their Role.

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Entertainment Conference Negotiating Contracts 100

Glow Global Events

JUNE 27, 2023

Here are some tips for booking entertainment: 1. Explore different options: When it comes to booking entertainment for your event, you’ll want to explore a variety of different options. Set a budget: Once you know who you want to book, set a reasonable budget that covers their fee as well as any rider expenses.

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Conference Care

NOVEMBER 17, 2022

Now 40 years on, I find myself having the same reaction when being told that I really must adopt an instant booking tool for small meetings. . In one search, an instant book room hire rate of £1,000 was offered at £300 on RFP. If you’re booking several hundred small meetings in a year, this cost could easily run into the £100,000’s. .

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SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Budget Considerations.

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Smart Meetings

JUNE 25, 2021

In addition to creative ideas for booking and engaging hybrid and in-person events and even a few RFPs, meeting professionals left armed with fresh new strategies for negotiating everything from contracts to relationships care of the bold Linda Swindling , author of Ask Outrageously! : Ask Outrageously.

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SmartMeetings

JANUARY 18, 2018

Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A Negotiating: never, ever accept the hotel’s first offer, experts agree. You know from experience that hotels always leave wiggle room to negotiate down.

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Velvet Chainsaw

FEBRUARY 25, 2021

Future bookings are getting more difficult as organizations are more reluctant to take on new risks. No question, negotiating contracts is going to get more complicated as the industry rebounds. Challenges abound for event professionals looking to reduce housing block commitments.

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Connect Your Meetings

JULY 24, 2018

Register for “How to Negotiate AV Prices for Events” Having great audiovisual is expected at events, but the prices can sometimes be unexpected. As more planners look for high-quality AV for their meetings, negotiating the right price is sometimes the deciding factor for them when it comes to booking a hotel or convention center.

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Connect Your Meetings

OCTOBER 12, 2017

Register for “Advanced Hotel Negotiations, From the Hotel Side” To be a more effective negotiator, meeting planners will learn how hotels evaluate their businesses and manage their inventory of space, rates and dates. Pasha’s company books over 100,000 room nights annually, working with corporate and association clients.

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SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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TicketBud

MARCH 22, 2017

If you’ve run an event or managed a venue in the past, you’re likely familiar with the general booking process. But if you haven’t booked an artist for a performance before, there are a few pieces that are specific to artist bookings that you might not realize. Understand the Booking Process. Let’s get started!

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SmartMeetings

JULY 28, 2023

Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Just follow the formula, right?

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SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Wolfe follows chatter on hotel fees on Twitter, and watched as the members of a national nonprofit group recently “went ballistic” over the daily fee charged when they booked at their convention hotel in Maryland.

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Meeting Application

MAY 30, 2017

A key component to ensuring a successful event is making sure your guests are entertained, which sometimes means you have to add an additional wrinkle to your planning: booking the entertainment. Today, we’re going to take a look at the most important things you should know about booking artists for an event. Negotiation Is Key.

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Jujama

JULY 10, 2018

There are a few tricks to negotiating venue costs. If you do have a budget in place, let the venue know a number that is lower than what your actual budget is, allowing some room for negotiating. Make it a priority to book your venue far in advance. As the turnaround time gets shorter, you have less room to negotiate.

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Smart Meetings

MARCH 20, 2024

Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints. Damage provisions—are you liable for your guests?

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MeetingsNet

FEBRUARY 29, 2024

The Speaking Industry Benchmark Report produced by AAE Speakers Bureau compiles data from both event organizers and keynote speakers to better understand the issues and trends affecting the speaker-booking process. Implications for booking speakers: • Knowing your audience and finding speakers with broad appeal will be an important challenge.

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Smart Meetings

APRIL 18, 2024

The word “partnership” gets thrown around a lot in the events world, but when there are too few ballrooms for too many functions being planned, meeting planners and hotel and destination counterparts often find themselves on the losing end of negotiations that could be win-wins. Then she was blunt. “We

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

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SmartMeetings

FEBRUARY 8, 2017

Booking a block at a hotel is one of the biggest expenses on your budget—and one of the most important for your attendees. Here are a few tips on how to make the most of your negotiations. It is important to know exactly what you will want and need from a hotel before entering negotiations. Rule #4: Everything is negotiable.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

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Guidebook

APRIL 10, 2015

The best event planning book recommendations as chosen by real event pros. But what about good, old-fashioned books? Of course, reading books is great too. This list was sourced from a few of our favorites as well as the books that you told us you like. An event planning book with character!

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PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Surely, he thought, there must be a less aggravating way to book small meetings. So amid the flooding and frustration, he pivoted from another startup idea he was working on to pursue this: an online platform for automated, DIY instant bookings for small meetings.

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MeetingsNet

APRIL 23, 2018

Gucu, who is a professional singer and entertainer as well as the owner of New Moon Entertainment, a booking agency for talent and production experts in Las Vegas, began his presentation with the five-ingredient-formula for a great entertainment event: venue, décor, audiovisual, catering, and talent. Negotiating with an Act.

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Cvent: Event Marketing

MAY 8, 2019

However, corporate negotiated hotel programs can be complex, particularly in a time of supplier consolidation, new technologies, shifting hotel distribution and revenue management strategies and the growth of private lodging options (think Airbnb and HomeAway). Tips and best practices surrounding negotiations. Date: May 28, 2019.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP? Events CEO Nancy Shaffer for answers.

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All Seated

JUNE 11, 2023

We have compiled a list of the top virtual venue tour features that will help impress customers, close deals and secure repeat bookings. This simplifies the whole booking process, making it more convenient and increasing the likelihood that they will complete the booking.

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Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Negotiation Strategies: Maximizing Your Event Budget Negotiating with vendors and venues is an art.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips.

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MeetingsNet

AUGUST 15, 2022

A hot topic during last week’s Hotel Data Conference was booking the right balance between leisure business travelers. Hint: A new meeting pattern could help groups having a difficult time at the negotiating table.

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Event Marketer

FEBRUARY 22, 2024

The Global Business Travel Association’s annual report and forecast cites factors other than the pandemic’s influence for creating a “dynamic environment” in business travel spend and booking. Bleisure’ is influencing how your event attendees are booking travel. Fact is, those that love to travel are ready to spread their wings.

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Canadian Special Events

JUNE 9, 2017

I always try to remind my clients about the fact that these riders are considered part of the legal binding contract and they are negotiable as long as we negotiate BEFORE SIGNING. I could actually write a book about some of the adventures I’ve had working with entertainment. Everything and I mean everything, is negotiable.

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Conferences that Work

AUGUST 14, 2023

The flurry of calls eventually petered out with a sense that the problem had been handled, contained, until tomorrow at least when he will meet with Joe and start another round of negotiations and persistent persuasion. I had been reading a book on improv — on adjusting to circumstances in the moment and riffing.

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Velvet Chainsaw

MAY 21, 2018

Marriott, Hilton and IHG have announced reductions in group-booking commissions from 10 percent to 7 percent for their North American hotels, to take place over a period of time this year and next. rebates negotiated by a CVB/DMO to win business. prepaid commissions at the time of booking instead of after actualization.

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