SmartMeetings

FEBRUARY 16, 2024

We asked a trio of seasoned negotiators and only one, Cheryl Payne, a strategic partner with INNOV8 Meetings + Events in Las Vegas, had tried using AI to enhance the language and had this cautionary advice: “AI is not always right. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We

Contracts 94

Contracts Negotiating 2024 Hotels 94

StraussCA

APRIL 14, 2022

Zoom meetings and virtual events are just a small part of the massive digital spike caused by the pandemic. For virtual events, the health and safety measures do not impact attendees, but they should be considered if you are meeting any speakers or moderators to produce the event. Feasibility. Networking.

Travel 94

Travel Food and Beverage Insurance Financial 94

StraussCA

JUNE 29, 2022

Food and Beverage Selections. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Prepare a list of questions to ask vendors you meet. Ingredients: .

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Eventinterface

APRIL 5, 2017

Site selection can make or break a meeting. It is important to ensure that the venue is adequately equipped to handle basic electrical, and food and beverage requirements, especially vital for non-traditional venues. If you have speakers, private technology can be used to cut down on social media "noise."

Corporate Events 100

Corporate Events Food and Beverage Site Selections Insurance 100

Event Leadership Institute

OCTOBER 29, 2020

Read on for 33 questions to evaluate when planning for the return of in-person events, curated from planners who recently completed our Pandemic Meeting & Event Design certificate course. What is the event need/goal, and must the outcomes be achieved by meeting in-person? What changes should be made to food & beverage service?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. Walls or panels that are used to divide a large meeting room into smaller rooms. Certificate of Insurance. This fee will sometimes cover the venue opening the beverages and serving guests.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. If AV systems will play a dominant role in the event programming and/or require a large percentage of the meeting budget, convey those needs for equipment and labor in as much detail as possible as soon as possible.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Ensure adequate insurance. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Prepare for your speakers’ arrival. Finalize details with speakers.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Smart Meetings

JULY 15, 2022

Previously, Patay was founder of and chief strategist for Patay Consulting, and she has also been a Smart Ambassador for Smart Meetings, contributing regularly to our online and print magazine with the latest in “Smart Style.” of meeting and event space. of meeting and event space. Richard Romane. Megan Martin, CMP, DES, MPA.

Hospitality 52

Hospitality Hotels Food and Beverage Insurance 52

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Last week we published comments about the meeting industry’s biggest challenges.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Connect Your Meetings

MAY 4, 2017

To most, the idea of putting together a set of dates, a venue, a program, a speaker lineup, an education schedule, food and beverage orders, audiovisual packages, marketing materials and more is overwhelming, to say the least. 26 • Meeting Services Specialist. 38 • Program Manager, Conferences and Meetings.

2017 85

2017 Food and Beverage Education Insurance 85

Master the Event

APRIL 6, 2022

A meeting and event planner is one busy person. When you sit back and look at what’s required to plan and execute a program you really start to understand why a meeting planner would hire a third-party for assistance. It’s these next steps that many meeting planners find frustrating, yet vital in determining their event’s objectives.

Food and Beverage 40

Food and Beverage Transportation Entertainment Airlines 40

Expo Logic

FEBRUARY 28, 2020

Maintain up-to-date counts of cancellations and be sure to reduce your food and beverage, space rentals and other reservations as needed to save money. Give your attendees another way to access the event, such as a virtual meeting. Review Your Event Cancellation Insurance. Create a Contingency Plan.

Food and Beverage 36

Food and Beverage Insurance Event Apps Trade Shows 36

Eventtia

MAY 13, 2022

While every charity event is unique and will involve different elements to include in the budget, at the very least, you should estimate the costs for high-level elements such as: Venue: rental cost, as well as other costs tied to the venue like additional insurance policies you’ll need to purchase. How you’ll recruit volunteers.

Food and Beverage 62

Food and Beverage Sponsorships Social Media Entertainment 62

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Once you map out the higher-priced budget line items, dig down into the less expensive components such as speakers, marketing, and team salaries. We recommend six months or more for in-person events.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Social Tables

APRIL 22, 2019

This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly. Some examples of timeline anchors include: A corporate client’s request to have a formal check-in meeting about the event two weeks before. Confirm speakers and gather biographies.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Stova

MARCH 17, 2023

Introduction Every year, executives are tasked with reimagining the machine in a way that meets the aspirations of the CEO, and the constraints of the CFO. Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Stova

MARCH 20, 2023

After all, meeting with colleagues and other industry professionals face-to-face or virtually can be an incredibly valuable and worthwhile experience, no matter your goals. With an expected 14,000 meetings between Exhibitors & Buyers, AIME will deliver real value to anyone that attends in-person or virtually.

2023 52

2023 Conference Healthcare B2B 52

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

PCMA Convene

JULY 31, 2017

In participating in the nominating process for our Best in Show awards program this year, DeBolt, director of meetings and events for PLM World, singled out Roberta Tisdul, CMP, senior convention services manager for Visit Indy, in our Convention Services/CVB category. Then she had more to say. Teamwork seemed to be a theme this year.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Eventtia

JANUARY 11, 2022

For a successful hybrid event, you’ll need to pay attention to at least these tech aspects: lighting, A/V equipment (speakers, video cameras, microphones, mixer, etc.), Space for food/beverage services including kitchen//preparation area Networking space for attendees Space for attendees to meet sponsors.

2022 62

2022 Event Management Management Food and Beverage 62

Planning Pod

APRIL 12, 2020

Like a sales meeting to train and motivate your sales force. Where would be the ideal location for these attendees to meet? Before you plan your first tasks or spend your first dollar, your event must have a singular purpose or goal that will drive all decisions moving forward.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Bizzabo

NOVEMBER 15, 2018

DGI has military, civilian and industry geospatial intelligence leaders at this year's meeting in London to discuss new policy developments and the latest in technology. East Meets West. A 2-day event that features a stellar lineup of speakers, demonstrations, booths and networking opportunities. San Francisco, CA. Malibu, CA.

Tech 168

Tech 2019 Conference Technology 168

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 60

Insurance Food and Beverage Venues Events 60

Endless Events

SEPTEMBER 12, 2018

Don’t just have multiple meeting rooms set up if they aren’t really needed. If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Something as simple as providing food and beverages onsite can generate a lot of goodwill.

Negotiating 81

Negotiating Contracts Wireless Events 81

Eventtia

OCTOBER 20, 2022

an internal meeting), try to have at least one month of preparation time. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Planning Pod

JANUARY 12, 2021

Then, be prepared to meet those needs as you put together your business plan and buildout plan.”. Dianne says that understanding your target audience’s needs, your competitors’ price points and your cost of operations (overhead, mortgage/rent payments, staffing, food and beverage costs, utilities, cleaning, out-of-pocket rentals, etc.)

Venues 148

Venues Food and Beverage Social Media Marketing 148

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance. Finally, you should consider whether or not you plan to offer event insurance through a third-party insurance provider.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance. Finally, you should consider whether or not you plan to offer event insurance through a third-party insurance provider.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Eventtia

FEBRUARY 3, 2022

Cons: Typically more expensive to organize due to the substantial venue rental and related costs (catering, insurance, etc.) You can invite speakers, talents, and attendees from all around the world without having to worry about travel and accommodation costs. Pros: Not limited by geographical limitations. Furniture rental.

Food and Beverage 62

Food and Beverage Insurance Venues Technology 62

Eventtia

FEBRUARY 3, 2022

Physical: physical events are typically more costly than their virtual counterparts, mainly due to the substantial venue rental cost and subsequent costs like catering, furniture rental, and insurance, among others. The same also applies to your talents/speakers. products, food, etc.) Create High-Quality Event Content.

Food and Beverage 62

Food and Beverage Technology Events Travel 62

Eventtia

DECEMBER 16, 2021

We all know how Zoom meetings can’t 100% replace the intimacy and in-person interactions of a traditional meeting, and the same issue also happens with virtual conferences and other types of virtual events. If you want, you can also invite speakers and talents to perform at the event virtually. Last but not least, rental fees.

2022 62

2022 Social Media Sponsorships Food and Beverage 62