Smart Meetings

JANUARY 25, 2022

When the creative brief from your initial event strategy session calls for brand and reputational impact, how do you measure if you are successful? Read more tips for negotiating contracts amid Covid. . Event planners don’t always have time to go to a class or read a book. Contract and Negotiation Tips. Career Changers.

Negotiating 98

Negotiating Contracts Hotels Entertainment 98

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Event Planning BluePrint

FEBRUARY 9, 2024

Embarking on a career in event planning is more than a profession; it’s a journey driven by passion, creativity, and the desire to bring people together. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? Ryan Costello, co-founder of Event Farm, unveiled and walked us through the Playbook during the third event in our series on Pandemic Compliance and Safety at Live Events.

2021 306

2021 Event Planning Insurance Transportation 306

Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. From managing event timelines to event budgeting, event profs have a lot on their plates. Pre-Event Setup & Site Visit. Third-Party Services Policy.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

SmartMeetings

JULY 24, 2017

Hilton has announced it will enforce a 48-hour room cancellation policy beginning July 31. For many professional meeting planners, however, the policy makes good business sense. A recent Business Travelers Coalition poll found 59 percent of respondents believe the policies will be negatively received by business travelers.

Hotels 58

Hotels Contracts Travel Negotiating 58

Smart Meetings

SEPTEMBER 28, 2023

Smart Meetings Extraordinary Experience focused on setting and reaching event goals When some of the most productive meeting professionals in the world meet in majestic The Westin La Paloma Resort & Spa in Tucson for three days of education, inspiration and networking, the experience has to be over the top. “We

Meetings 98

Meetings Negotiating Contracts Hotels 98

Velvet Chainsaw

APRIL 13, 2020

This is the third in a series of blogs posts, written collaboratively by our team, which uncover lessons learned in advising dozens of our clients on their events in the time of COVID-19. Many conference organizers want to change their exhibit contract language or attendee cancellation policies to avoid future losses. Remove Barriers.

Contracts 398

Contracts 2009 Hotels 2020 398

PCMA Convene

APRIL 25, 2024

In a story in Convene ’s January/February 2024 issue, we spoke with event professionals choosing not to cancel their meetings scheduled to be held in destinations that pass controversial laws (see On The Web). SMFM is currently drafting a policy that allows St. Gerard to more nimbly navigate this and other questions when they arise.

Meetings 117

Meetings 2024 Contracts Healthcare 117

Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Business events and hotel group room bookings are nearly half of what they were in 2019. Planners are seeing that while the dip in numbers has much to do with timid corporate travel policies, U.S. Costs are changing and budgets must follow suit.

Travel 98

Travel Negotiating Contracts 2022 98

MeetingsNet

MAY 18, 2023

Moms for Liberty, a controversial far-right advocacy organization, is known for supporting book bans on topics of racism, slavery, sex, and gender identity, and for pushing anti-trans policies in schools. In their letter, the lawmakers urged the hotel to reconsider hosting the event and posed three questions: 1.

Risk Management 112

Risk Management Hotels Contracts Site Selections 112

Smart Meetings

FEBRUARY 7, 2022

With ongoing concerns related to Covid variants, a number of businesses and events are re-evaluating whether to postpone or cancel despite the relative loosening of federal, state and local restrictions. So, what happens when there aren’t specific government restrictions to trigger a force majeure event to postpone or terminate an event?

Contracts 105

Contracts Negotiating Insurance Government 105

Smart Meetings

MAY 6, 2022

No one really knows what events will look like in a post Covid-19 world and it’s difficult to see how things will pan out over the coming year. Regardless of where events are being viewed, quality assurance is key. Having a clean venue is an element that contributes to the atmosphere and attractiveness of an event.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

Smart Meetings

JANUARY 25, 2022

When the creative brief from your initial event strategy session calls for brand and reputational impact, how do you measure if you are successful? Read more tips for negotiating contracts amid Covid. . Event planners don’t always have time to go to a class or read a book. Contract and Negotiation Tips. Career Changers.

Negotiating 52

Negotiating Contracts Hotels Entertainment 52

MeetingsNet

NOVEMBER 22, 2019

There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. The reality is that YOU as the CUSTOMER have rights during contract negotiations that allow you to CHOOSE your event partners and avoid excessive charges.

Contracts 106

Contracts Negotiating Insurance Venues 106

SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. Start by communicating your health policy through emails on the registration website and at the event.

Contracts 119

Contracts Insurance Hotels Negotiating 119

GEVME

SEPTEMBER 7, 2018

We all know how hard it can be to find the right venue for an event. As possibly the hardest decision in event planning, choosing the right venue is one of the most important factors in making your event a hit. There are more factors that make a venue suitable for your event other than how it looks.

Venues 159

Venues Negotiating Social Media Event Planning 159

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” While corporate events are happening, they’re not the same and show no signs of returning to any kind of “normal” (if there is such a thing!). Maybe a buffet option can do double as a networking event.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

SevenEvents

MARCH 27, 2024

in the dynamic world of event management, staying ahead of the trends is essential. Whether you are planning a conference, incentive, or charity gala, understanding, and leveraging current trends can create the difference between a mediocre event, and a memorable experience for attendees. what are event trends?

Event Management 52

Event Management Management Sustainability Negotiating 52

SmartMeetings

JUNE 16, 2020

For the short-term, request for proposals ( RFPs ) do not look dramatically different, if they’re being submitted at all, but there is great optimism that event disruptions and “new normal” considerations will not persist into future-year events. Some participants were booking events as far out as 2025.

Meetings 123

Meetings Contracts Insurance 2025 123

SmartMeetings

APRIL 19, 2021

When you are planning for an inspiring event, you probably don’t want to imagine the possibility of your hard work going to waste, but the pandemic illustrated why it’s important to prepare for the chance that your meeting may need to be canceled due to circumstances completely outside your control. Here are some vital event insurance tips.

Insurance 124

Insurance Financial Social Media Banking 124

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Since no two events are the same, you’ll undoubtedly want to remove or add items.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Business events and hotel group room bookings are nearly half of what they were in 2019. Planners are seeing that while the dip in numbers has much to do with timid corporate travel policies, U.S. Costs are changing and budgets must follow suit.

Travel 98

Travel Contracts Negotiating Hotels 98

The Castle Group

SEPTEMBER 3, 2021

Just a few short weeks ago it seemed like “all systems go” again for the meetings and events industry. Along with the mask mandate, California will require proof of vaccination or a negative COVID test within 72 hours of an indoor event with 1,000 attendees or more. Background Image Source.

Meetings 97

Meetings Negotiating Contracts Financial 97

Coterie Spark

JANUARY 25, 2022

Responsible for planning and executing meetings and events that are considered small to medium in size. It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Further details on Policies and Procedures will be provided in the Employee Handbook.

Negotiating 98

Negotiating Contracts Travel Entertainment 98

Smart Meetings

AUGUST 31, 2023

3, however, many canceled their plans and venues were moved after a July 19 letter from Unite Here Local 11 to APSA Executive Director Steven Rathgeb Smith called for the group to cancel or relocate their event. These negotiations are a fluid situation that changes daily.

Hotels 98

Hotels Meetings Negotiating 2022 98

Event Guru

MARCH 6, 2024

Colleges and Universities host many events from conferences to banquets to expos and even sports and other youth camps. These events often include the need for catering, technology, and housing overnight guests. That is why investing in a comprehensive, event system is a fiscally responsible strategy for many campuses.

Negotiating 40

Negotiating Government Contracts Sports 40

Event Leadership Institute

JULY 28, 2021

The panelists and the Event Leadership Institute are not engaged in rendering legal, accounting, or professional services. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? If we are unable to postpone the wedding, what is your cancelation policy? Can our entire event be held outside? .

Venues 111

Venues Food and Beverage Negotiating Contracts 111

Coterie Spark

MAY 10, 2021

Responsible for planning and executing meetings and events that are considered small to medium in size. It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Further details on Policies and Procedures will be provided in the Employee Handbook.

Negotiating 98

Negotiating Contracts Travel Entertainment 98

ePly

OCTOBER 8, 2021

Even though the pandemic is far from over, the events industry is starting to pivot from virtual events and preparing for the return of in-person trade shows and conferences, albeit safely. Evaluate the Negotiables vs. the Non-Negotiables. According to Newman, attendees’ health and safety are non-negotiable.

Retail 62

Retail Negotiating 2022 Trade Shows 62

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. However, flexibility and asking the right questions will help you book the right property for your event. But also check to see what else could cause rates to climb over your dates, such as a citywide coming to town or a major festival or sporting event.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

The Planner's Lounge

APRIL 28, 2023

Most couples will have elements that are most important to their vision and the budget can be rearranged to give them their non-negotiables, and then costs can be cut elsewhere. Account for the Necessities As a planner, it is imperative to ensure that your couple is not forgetting any of the non-negotiable necessities.

Management 59

Management Insurance Negotiating Financial 59

Event Industry News

SEPTEMBER 19, 2019

Alongside him was Jason Cardy, the event director at Capita Travel and Events. Universal Live is a technical event production company while Capita Travel and Events is a travel management company. It is, therefore, important to recognise this and bring in different partners to help create the event that the client wants.

Travel 87

Travel Negotiating Sports Event Tech 87

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

Contracts 72

Contracts Hotels Insurance Negotiating 72

Event Industry News

MAY 13, 2019

The East of England Arena and Events Centre has announced that event accommodation specialist, Event Express, has agreed to be the venue’s accommodation partner, and will provide a complete turnkey service, handling reservations, bookings, cancellations and amendments.

Negotiating 60

Negotiating Hotels Venues Conference 60

Endless Events

FEBRUARY 28, 2020

Imagine a world where you could spend an unlimited amount of money in whatever store you walked in or event you planned. I will break down the best ways to save money in an event AV contract without compromising your event. Undoubtedly, incorporating AV into your event can use a majority of your budget quickly.

Contracts 117

Contracts Insurance Negotiating Events 117