The MICE

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. What has changed since the pandemic in the way companies approach incentive travel? The biggest challenge is all the travel restrictions around the world, especially if we handle international groups. You always need a backup.

Travel 65

Travel Negotiating Sustainability Airlines 65

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Some key details within the terms of the agreement may include: Travel.

Contracts 51

Contracts Insurance Government Travel 51

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Meaning, reducing travel is one of the easiest and most significant ways to make a large environmental impact.

Sustainability 118

Sustainability Transportation Travel Education 118

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Identify the venue.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. The Playbook provides three valuable tools for venue scouting. . Reopening tracker that describes travel, gathering, and mask restrictions by state.

2021 306

2021 Event Planning Insurance Transportation 306

ePly

MARCH 26, 2024

Just as world travelers who voyage without a destination in mind will never get where they want to go, coordinators without clear goals for their events are unlikely to deliver desired results. Select a Venue With a rough budget and time frame for your event in mind, you can begin to plan for the necessary logistics and infrastructure.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. We invited Gerry to the podcast to talk about his rise to internet stardom and what it’s like to be both the talent and the event organizer for a traveling one man show.

Social Media 60

Social Media Speakers Education Advertising 60

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. Senior Manager, Meetings, Incentive Travel, and Events, Tupperware Brands. Unfortunately, that was not to be.

Meetings 118

Meetings Contracts Speakers Venues 118

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Watch the on-demand session now!

Speakers 248

Speakers 2021 Sponsorships Events 248

Event Farm

OCTOBER 25, 2021

An agreement on how you expect people—attendees, staff, speakers, exhibitors, etc.—to Attendees balance a desire to participate in your event with the inconvenience of being away from home and the inherent risk of crowded environments while traveling and attending your event. 1: Code of conduct. to treat each other is not new.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Amenities: When booking a venue, it’s vital to understand what’s included.

Financial 117

Financial Negotiating Entertainment Retail 117

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Extending the stage or creating a satellite stage would move your speakers much closer to the audience.

Meetings 85

Meetings Speakers Contracts Travel 85

MeetingsNet

APRIL 29, 2020

A lot depends on when they have a vaccine or treatment and until such time, all we've got is social distancing, wearing masks, sanitizing venues, and washing our hands constantly. Everything including how we greet one another, how we interact, how we share meals, manage speakers, and organize logistics will change.

Meetings 92

Meetings Contracts Airlines Government 92

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

JULY 8, 2020

Will travel be acceptable, let alone incentivizing, after fear of physical contact has spiked higher than a mountaintop over the last four months? Just as we worked with our travel partners on new security measures post-9/11, we will do the same after COVID-19,” he says. Will the MICE world ever be the same again? Redefining Incentive.

Travel 116

Travel Contracts Hotels Transportation 116

Coterie Spark

APRIL 3, 2024

Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. The AV experts we work closely with often travel with us on major trips like this, but local crews are typically hired to help install the equipment. What kind of business do we handle, you ask?

Conference 95

Conference Meetings Transportation Entertainment 95

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Also, consider travel and accommodation costs. For virtual events, you can skip this.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Event Leadership Institute

FEBRUARY 11, 2021

Key Takeaways: Milestones like the return of leisure and business travel and full-capacity restaurant dining rooms will precede in-person events. Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Leisure Travel. Business Travel. NOT Industry Surveys.

2021 111

2021 Site Selections Contracts Venues 111

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Smart Meetings

SEPTEMBER 5, 2018

Venue Fees. The event venue is one of the most important—and most expensive—factors of the event budget. In addition to your venue minimum, you will want to keep a separate, more detailed F&B budget where you break out each individual meal function to factor in taxes, service charges and quantities of each item. Mobile App.

Entertainment 104

Entertainment Travel Advertising Sponsorships 104

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Provide essential information: Mention the date, time, and venue.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventtia

MAY 18, 2022

Everything else — flights, hotels, travel to and from the venue, meals, and so forth — are separate expenses, and you’re expected to cover them. On top of that, artists typically don’t travel alone, so the costs mentioned above don’t just apply to the artist — they also apply to whoever is traveling with them.

Negotiating 62

Negotiating Contracts Travel Hotels 62

StraussCA

JUNE 29, 2022

Location and Venue. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Staff and Board Members’ travel expenses and accommodations.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Smart Meetings

NOVEMBER 9, 2021

Once a legally binding contract is in place, it sets the stage for easier conversations,” said Dustin Arnhem, senior vice president of sales with Visit Baltimore. Check out today's speakers and tune in throughout the day [link] @NickBorelli @ItsWillCurran @IMEX_Group #IMEX21 pic.twitter.com/XFIm504s3i.

2021 119

2021 Meetings Hotels Tourism 119

Event Geek

APRIL 19, 2018

Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible. If you're running a sprawling multi-day event with multiple ticket types, discount codes, room blocks and onsite check-in, you've got plenty of registration workflows to manage.

Management 84

Management Contracts Event Tech Hotels 84

Prestige Events Magazine

SEPTEMBER 28, 2022

Because of the size of the event and what the VeeFriends team wanted to achieve, there were numerous challenges to address, such as production, venue sourcing, hotel blocking, food and beverage, welcome parties, registration, talent, security and VIP management. The VeeFriends team found and contracted the U.S. the solution.

Food and Beverage 52

Food and Beverage Banking Tourism Contracts 52

The Castle Group

SEPTEMBER 26, 2023

For example, if you are planning a large-scale trade show with multiple exhibitors and sponsors vs. an exclusive sales incentive program with attendee travel coordination, the services required may be very different. Make sure the experience matches the type of event you are seeking to host.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Want to test out event diagramming for free?

Event Planning 78

Event Planning Social Media Advertising Banking 78

Planning Pod

JULY 7, 2022

Event and venue management software. There are a lot of options out there for event and venue management platforms , and their power isn’t exclusive to the planning stage of event management. Any software worth the cost should have a robust collection of templates, from contracts and invoices to itineraries and emails.

Event Tech 103

Event Tech Tech Social Media Technology 103

Capterra Event Management

JUNE 4, 2018

But these amazing venues are nothing without the foundational aspects that make the venue right for the event. There’s more to choosing an event venue than finding one of the right size (although that is part of the process). Venue capacity and additional rooms. Convenient location for your attendees.

Venues 64

Venues Transportation Hotels Event Planning 64

SmartMeetings

NOVEMBER 20, 2019

Do you know the venue inside and out? Specifically, ask your venue which of its costs are taxable. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Don’t be so sure.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

Master the Event

JANUARY 9, 2024

From start to finish, the responsibilities involved with a meeting planner career are endless, from site selection to venues, from set-up to speakers, from contracting service companies to tear down and on and on the list goes.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

SmartMeetings

OCTOBER 25, 2021

Epoxies could range from repurposing florals for sterile rooms to finding gluten-free meals for the dozen VIPs who didn’t RSVP, to filling in for the speaker who missed a flight. The venue was being commandeered as a temporary Emergency Intake Site and was not going to be available for groups. We got lucky,” said Graziano.

Food and Beverage 108

Food and Beverage Contracts Hotels Meetings 108

QC Event School

DECEMBER 30, 2022

Venue selection. Our services include the following: Securing venue and catering services. The goal is to secure $5,000 in sponsorships to help cover the costs of venue rental, food and beverage, decorations, audio/visual services, transportation and other expenses associated with the event. Staffing needs. Guest list.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

The MICE

MARCH 31, 2022

All speaker contributions are translated simultaneously into German or English, allowing all participants to follow the programme in the language they prefer. Why was Kursaal selected as a venue? Kursaal is flexible about working with external providers, which is another great advantage about working with this venue.

Sustainability 65

Sustainability Speakers 2021 2006 65