Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

Event Leadership Institute

OCTOBER 24, 2018

One of the learning outcomes was for students to learn the importance of reading a contract. Of course, there are many lesson activities that I could have delivered; a lecture with some stories or a case study, group discussions, guest speakers, having the students research and present on the topic, etc. Cell phone contracts.

Contracts 74

Contracts Risk Management Education Retail 74

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. What types of customer service training are you doing for your employees? What does your training program look like for new hires? That way, speakers can see who they are talking to in the seats.

Meetings 94

Meetings Speakers Contracts Travel 94

Smart Meetings

OCTOBER 18, 2022

Now, the question is how to build contracts moving forward. Phoenix-based hotel attorney Lisa Devlin sat down for some rapid-fire questions about what is and isn’t working today and offered her prescription for a win-win solution to trading contract clauses. Read More : A Breakdown of Post-Pandemic Contract Clauses.

Hotels 98

Hotels Negotiating Contracts Financial 98

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Select a menu.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Eventmobi

JULY 27, 2022

Many conference speakers returned to lead case study sessions. Increase revenue from year-round sponsorship contracts so we’re not relying too heavily on the annual conference. We shared training videos, coached them on content marketing, and provided ideas for attracting virtual booth visitors. Event Type. Virtual Conference.

Education 195

Education Sponsorships Conference Contracts 195

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Smoother communication.

2024 195

2024 Conference Event Apps Speakers 195

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

PCMA Convene

JULY 2, 2020

Moving the event online required intense teamwork and support across the board, Hirsch said, with everyone figuring out the various logistics involved, including contract legalities, policies, technology, marketing, training, all while maintaining good relationships. Renegotiating Contracts, Keeping Relationships Intact.

Meetings 120

Meetings Contracts Speakers 2020 120

Eventinterface

AUGUST 29, 2019

These legal considerations tend to fall by the wayside, especially if no one in the planning team has legal training. Speaker and performer training, if required. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts.

Risk Management 113

Risk Management Event Planning Management 2015 113

Eventinterface

AUGUST 29, 2019

These legal considerations tend to fall by the wayside, especially if no one in the planning team has legal training. Speaker and performer training, if required. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts.

Risk Management 100

Risk Management Event Planning Management 2015 100

Planning Pod

JUNE 23, 2023

Generate event agendas: AI-powered event apps like ChatGPT can help organizers generate event agendas by training machine-learning algorithms on previous agendas. With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails.

Event Management 78

Event Management Management Speakers Contracts 78

Smart Meetings

JUNE 29, 2022

Generally, we offer 10 tracks, but we are narrowing that down with lots of exciting speakers and topics to help give people more clarity,” she said. One feature that was well-received in Frankfurt was the addition of an overflow area outside sessions where people can have one-on-one conversations with speakers.

2025 98

2025 Education 2021 Sustainability 98

Gallus Events

JUNE 13, 2017

And before you ask, I did see out my full contract. With my DG, during question and answer sessions, speakers would often defer to our chair to answer the questions: even the speakers were sure he knew more than they did! Often a chair will answer before the speaker has and ever so slightly undermine the session.

Conference 150

Conference Speakers Contracts Events 150

Event Planning BluePrint

OCTOBER 30, 2022

Practical training. Practical training. On-Demand Webinar: Virtual Speakers. contract negotiations, and. Event Planning Contracts. 5 – LinkedIn Training. Both courses come with. Ongoing support. Real-world exercises. 1-on-1 feedback. On-demand, video lessons. Assignments and quizzes. Lifetime access.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

SpotMe Blog

SEPTEMBER 8, 2023

Pro Tip: Give yourself enough time to complete the contracting process with the advisors. The best practice here is to set up a Master Service Agreement with the advisors that contracts for a block of hours to be used throughout the year as appropriate. This will greatly speed up the contracting process.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

Event Industry News

JANUARY 20, 2021

The first aim was to use this newfound time to gain more official training in new technologies. Studio Giggle was then able to ‘beam in’ the US CEO from New York live to interact with the speaker on stage. But after a lot of hard work and focus, the team at Studio Giggle were able to adapt so that they could survive.

2020 134

2020 Sponsorships Contracts 2021 134

Event Industry News

MAY 20, 2020

by Madeleine Monaghan, MBA, MAT Global Training Manager, Aventri. Contracts to renegotiate. Try to understand the situation from the speaker’s perspective. But to be a good listener, you should hold off till you thoroughly understand the speaker’s point of view. Reflect aloud on what the speaker has said.

Speakers 101

Speakers Negotiating Contracts Travel 101

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Training event staff to maximize efficiency. Do not let a popular keynote speaker or social media contest prevent you from promoting the core values of the event or brand.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Eventmobi

OCTOBER 3, 2018

If there’s one phrase that causes event planners to lose the most sleep—besides “The speaker dropped out!” Passcodes help limit public access to information in the event app—such as location, agenda, or a speaker list. Are the employees who have access properly trained in how to handle and store attendee data?

Event Apps 150

Event Apps Technology Speakers Event Technology 150

QC Event School

SEPTEMBER 29, 2022

In fact, foregoing professional training can be incredibly damaging to your long-term success. So, while you technically don’t need to be certified to work as a corporate event planner, we highly recommend pursuing professional training all the same. Step 6: Book speakers, performers, and other entertainment.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

MeetingsNet

AUGUST 19, 2019

As a speaker for Executive Speakers Bureau , I educate individuals and organizations all across the country by sharing my experiences from my FBI career. And if it was a meeting planner/company, it could be anything from invoices and contracts, to basic contact information. It depresses me that’s for sure! And I’ll tell you how!

Banking 105

Banking Contracts Financial Speakers 105

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Use AV to broadcast important marketing or event content, and host important speaker, sponsor or event information on an app or website.

Sustainability 118

Sustainability Transportation Travel Education 118

SevenEvents

JULY 28, 2022

Virtual events make it much easier to scale; for example, you can use it for the training of your sales team, but also for a kickoff of your organization or for a forum with business partners from all over the continent. Thus, they will only need to click to contact one of the speakers, request more information or schedule an appointment.

Social Media 52

Social Media Contracts Speakers Technology 52

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event. Booking Your Speakers.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Master the Event

JANUARY 9, 2024

From start to finish, the responsibilities involved with a meeting planner career are endless, from site selection to venues, from set-up to speakers, from contracting service companies to tear down and on and on the list goes. Join Associations and Network – Join industry associations and participate and network whenever possible.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

SmartMeetings

NOVEMBER 20, 2019

Training clients on the usage of products or services? Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Buried in some contracts is responsibility for any damage incurred to the property during the event—even if from a natural disaster or one of their own staff.

Social Media 51

Social Media Sponsorships Speakers Contracts 51

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event. Booking Your Speakers.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

StraussCA

JUNE 29, 2022

Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Contract with reliable, repu­table vendors who can meet your association’s needs. Pay close attention to the hotel’s contract terms for food and beverage minimums. Get professional training. Be ready for it.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

SmartMeetings

OCTOBER 25, 2021

Epoxies could range from repurposing florals for sterile rooms to finding gluten-free meals for the dozen VIPs who didn’t RSVP, to filling in for the speaker who missed a flight. A virtual magician, featured guest speakers, background music and an applause track added to the engagement. Training Measures. Her solution? “We

Food and Beverage 105

Food and Beverage Contracts Hotels Meetings 105

PCMA Convene

FEBRUARY 12, 2020

Schleyer also reached out to the association’s legal counsel, to review their contracts and insurance, and came away confident that they were covered in the event they canceled. The WQA staff also advised speakers on things like lighting and microphone placement, to make sure that attendees could see and hear them well.

Meetings 111

Meetings Insurance Speakers 2018 111

Eventtia

OCTOBER 20, 2023

Customer support: Although most platforms offer digital guides and tutorials, a few providers offer advanced on-boarding and training sessions to their enterprise clients. Speakers, Influencers, and KOLs Professional Fees: Big-name influencers and KOLs naturally charge more due to their reputation and demand.

Financial 117

Financial Negotiating Entertainment Retail 117

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Good technical equipment at the location will simplify preparation for the event and help save money on renting and delivering speakers, mics, cables, and other equipment.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

The MICE

MARCH 31, 2022

All speaker contributions are translated simultaneously into German or English, allowing all participants to follow the programme in the language they prefer. In addition, there’s a hotel, Swissôtel Kursaal Bern , with 171 rooms; it’s within walking distance from the train station and the view from the location is spectacular.

Sustainability 65

Sustainability Speakers 2021 2006 65

QC Event School

DECEMBER 30, 2022

This ULTIMATE GUIDE will reveal how you can get trained, certified, and ready to book your first client in as little as 3 short months! PRO TIP: Speaking of special skills and qualifications – if you’re not yet professional trained and certified as an event/wedding planner, why not start there? Proposed Event Program.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Eventtia

OCTOBER 10, 2023

These costs might include charges for payment processing if you’re hosting paid events, fees for integrations with other tools you use, or even training costs to get your team up to speed with the new system. Training Needs While many online registration platforms glorify user-friendliness, the reality can sometimes differ.

Negotiating 118

Negotiating Retail Financial Management 118