Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Train staff on your technologies.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. In fact, foregoing professional training can be incredibly damaging to your long-term success. So, while you technically don’t need to be certified to work as a corporate event planner, we highly recommend pursuing professional training all the same. Have strong organizational skills. Be creative.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Planning Pod

JUNE 23, 2023

Generate event agendas: AI-powered event apps like ChatGPT can help organizers generate event agendas by training machine-learning algorithms on previous agendas. With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails.

Event Management 78

Event Management Management Speakers Contracts 78

Eventtia

OCTOBER 20, 2023

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Speakers, Influencers, and KOLs Professional Fees: Big-name influencers and KOLs naturally charge more due to their reputation and demand.

Financial 117

Financial Negotiating Entertainment Retail 117

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. These costs might include charges for payment processing if you’re hosting paid events, fees for integrations with other tools you use, or even training costs to get your team up to speed with the new system.

Negotiating 118

Negotiating Retail Financial Management 118

Event Industry News

MAY 20, 2020

by Madeleine Monaghan, MBA, MAT Global Training Manager, Aventri. Contracts to renegotiate. Whether you’re rescheduling an event or requesting a refund, you can’t negotiate effectively until you understand what the other person wants. Try to understand the situation from the speaker’s perspective.

Speakers 101

Speakers Negotiating Contracts Travel 101

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

Event Planning 62

Event Planning Financial Negotiating Education 62

MeetingsNet

AUGUST 19, 2019

As a speaker for Executive Speakers Bureau , I educate individuals and organizations all across the country by sharing my experiences from my FBI career. And if it was a meeting planner/company, it could be anything from invoices and contracts, to basic contact information. It depresses me that’s for sure! And I’ll tell you how!

Banking 105

Banking Contracts Financial Speakers 105

The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. You always need a backup.

Travel 65

Travel Negotiating Sustainability Airlines 65

SmartMeetings

NOVEMBER 20, 2019

Training clients on the usage of products or services? Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Buried in some contracts is responsibility for any damage incurred to the property during the event—even if from a natural disaster or one of their own staff.

Social Media 51

Social Media Sponsorships Speakers Contracts 51

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Knowing how to prepare a venue for an event is one of the key points in event planning.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Conference Care

JUNE 4, 2020

As we began talking to our client about negotiations on the finer details of the venue contract for their Annual Trainee Conference, we established there was no plan B should they decide not to go ahead with a live event. Brief – Graduate intake and onboarding programme – Can we make ours work in this pandemic?

Negotiating 52

Negotiating Conference 2021 2020 52

PCMA Convene

MARCH 7, 2017

Better contract negotiations. women’s health track during a seminar and had specific medical equipment for 3D mammography, ultrasound for mammography and technology to read these images) and added additional tracks to encourage cross training/education. • Budget control is being exercised [two mentions]. •

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

SmartMeetings

APRIL 1, 2020

In the weeks leading up to the training, Herrera held ongoing conversations with registered students, experts, his team and the venue, Renaissance Las Vegas Hotel. Dominguez acknowledged that, often, meeting planners often have no choice but to pull the plug as they are tasked with undoing years of contracts in a day.

Contracts 72

Contracts Hotels Trade Shows Education 72

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Before signing the venue contract, go and see the venue in person and meet the venue manager.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Knowing how to prepare a venue for an event is one of the key points in event planning.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 8, 2020

One such example is Grand Fiesta Americana Coral Beach Cancun , which operates based on the Posadas Travel with Confidence Program, a training protocol approved by U.S. Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. Environmental Protection Agency.

Travel 112

Travel Contracts Hotels Transportation 112

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Bizzabo

JULY 30, 2018

Their 2018 conference has drawn speakers like the Growth VP of Spotify, the Head of Enterprise Marketing at Lyft, the Chief Digital Marketing Officer at SAP and many other experts from leading brands. I didn't have any advanced training. They really don't take their time to negotiate initial contracts.

Social Media 74

Social Media Negotiating Consulting Marketing 74

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

JUNE 22, 2017

Have a conversation with your contact at a potential venue about their prior experience with LGBT-friendly events and any diversity training the staff has completed. Apply the “Force Majeure/Excuse of Performance” clause : Demand this clause during negotiation. Evaluate city policies and attitudes prior to committing. “It

Meetings 73

Meetings Site Selections Negotiating Speakers 73

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. She believed that across meetings, the planners were not enabled to negotiate the best rates on meeting room rentals because they lacked benchmarks and comparisons.

2023 40

2023 Food and Beverage Social Media Negotiating 40

PCMA Convene

NOVEMBER 8, 2017

I love a little bit of everything — the planning, the communication with vendors, speakers and sponsors, the creative aspects, the cyclical nature of the job, and my co-workers. Less so the contracting, but more the sharing of ideas to make something work effectively in their space. Making relationships with speakers and clients.

Contracts 58

Contracts Travel Medical Meetings Education 58

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. We’ve been trained to be wary of each other, particularly of strangers and large crowds, to only trust those closest to us, and rightfully so. Individually, we’ve spent the past year being shocked, scared and confused.

2021 111

2021 Site Selections Contracts Venues 111

Endless Events

MARCH 22, 2019

This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! Be sure to ask is this whole labor team trained and operated in the equipment I want to use?

Contracts 103

Contracts Management Negotiating Education 103

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Identify Your Event Management Software Non-negotiables Before deciding, it’s crucial to identify your non-negotiables – the key criteria and requirements your event management software must meet.

Event Management 117

Event Management Management Negotiating Financial 117

Event Philosopher

JUNE 11, 2012

By bringing us back to the objectives for the program (tracking meetings spend, mitigating contract risk, etc.), As they’ve starting using the SMMP, though, they find that a 5-minute form and 10 minute conversation with their SMMP rep is much better than leaving 3 voicemails with their hotel contact and negotiating concessions on their own!

Management 40

Management Meetings Contracts Negotiating 40

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Identify Your Event Management Software Non-negotiables Before deciding, it’s crucial to identify your non-negotiables – the key criteria and requirements your event management software must meet.

Event Management 96

Event Management Management Negotiating Financial 96

Event Guru

MAY 5, 2023

This may involve coordinating speakers, creating schedules, managing logistics, and promoting the event to the target audience. Team building and training events Team building and training events are critical for companies to maintain employee morale, foster collaboration, and enhance professional development.

Sports 40

Sports Fashion Entertainment Education 40

PCMA Convene

MAY 31, 2016

It could be managing speakers. So the interns should learn how you negotiate that type of situation.”. Of the 27 competencies listed in CIC’s handbook, it could be site inspection, contract negotiation, promotions, and publicity. THE ART OF THE DEAL Ogbeide sees negotiation experience as essential.

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

Endless Events

MARCH 18, 2019

This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! Be sure to ask is this whole labor team trained and operated in the equipment I want to use?

Contracts 48

Contracts Management Negotiating Education 48

Eventsforce

SEPTEMBER 3, 2019

This could be useful for a speakers’ briefing or a VIP event the night before your conference. The Crystal Maze is a 6 minute walk and Manchester Piccadilly train station is less than 2 miles away. It is a few minutes’ walk from Deansgate train station and has good transport links to Manchester Airport and Old Trafford.

Venues 45

Venues Conference Hotels Sustainability 45

Eventsforce

SEPTEMBER 3, 2019

This could be useful for a speakers’ briefing or a VIP event the night before your conference. The Crystal Maze is a 6 minute walk and Manchester Piccadilly train station is less than 2 miles away. It is a few minutes’ walk from Deansgate train station and has good transport links to Manchester Airport and Old Trafford.

Venues 40

Venues Conference Hotels Sustainability 40

Planning Pod

APRIL 12, 2020

Like a sales meeting to train and motivate your sales force. Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

PCMA Convene

JULY 31, 2016

She discovered that for many of them, the training that they received or had access to — “Now, this is my own opinion,” Nichols emphasized — was lacking. Does a planner’s attitude make a difference when negotiating with hotels?” Flexibility and a pleasant attitude surely can’t hurt.”. — “Negotiating With a Hotel,” May/June 1991.

2012 56

2012 Food and Beverage 2013 Hotels 56

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Attendease.

Event Management 112

Event Management Management 2019 Social Media 112