TicketBud

OCTOBER 26, 2023

adults say they spend more time thinking about the climate than they did before the pandemic; and 68% of highly empowered consumers report choosing brands that reduce their environmental impact, according to Forrester research. Find an Eco-Friendly Venue Venues make up a large part of the event budget.

Sustainability 118

Sustainability Transportation Travel Education 118

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

Event Management 130

Event Management 2023 Management Healthcare 130

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Ask yourself, does my next meeting venue have plans should the power go out? However, the FBI reports active shooter events increased 33 percent in 2020 compared to 2019 and 100 percent compared to 2016.

2022 105

2022 Meetings Site Selections Hotels 105

Planning Pod

JULY 7, 2022

Event and venue management software. There are a lot of options out there for event and venue management platforms , and their power isn’t exclusive to the planning stage of event management. Any software worth the cost should have a robust collection of templates, from contracts and invoices to itineraries and emails.

Event Tech 103

Event Tech Tech Social Media Technology 103

Eventinterface

AUGUST 29, 2019

Encoding the planning sessions and reporting on the day of event can create an internal record to refer to for future events. Speaker and performer training, if required. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts.

Risk Management 113

Risk Management Event Planning Management 2015 113

Social Tables

JUNE 29, 2023

Double the Donation , a leading donation matching tool, reported that Americans gave almost $500 billion in donations in 2022. Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security.

Event Planning 78

Event Planning Social Media Advertising Banking 78

SmartMeetings

OCTOBER 25, 2021

Epoxies could range from repurposing florals for sterile rooms to finding gluten-free meals for the dozen VIPs who didn’t RSVP, to filling in for the speaker who missed a flight. The venue was being commandeered as a temporary Emergency Intake Site and was not going to be available for groups. We got lucky,” said Graziano.

Food and Beverage 108

Food and Beverage Contracts Hotels Meetings 108

Eventinterface

AUGUST 29, 2019

Encoding the planning sessions and reporting on the day of event can create an internal record to refer to for future events. Speaker and performer training, if required. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts.

Risk Management 100

Risk Management Event Planning Management 2015 100

Event Leadership Institute

OCTOBER 29, 2020

What are effective strategies for communicating expectations and policies to all those involved in the event – including attendees, the venue, and all supporting vendors and suppliers? And if so, what components should the contract include? How and under what conditions do venues/suppliers refund deposits? Share below.

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Smart Meetings

OCTOBER 5, 2022

When a speaker can hear the basic human gesture of clapping at the push of a button, it is beautiful to see,” he said. After a slowdown from 2021, the use of streaming technology is steadily growing again, Alroy reported, citing a survey that found 68% of organizers plan to have a virtual component at their next in-person event.

Meetings 108

Meetings Food and Beverage 2021 Insurance 108

Event Geek

APRIL 19, 2018

Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible. If you're running a sprawling multi-day event with multiple ticket types, discount codes, room blocks and onsite check-in, you've got plenty of registration workflows to manage.

Management 84

Management Contracts Event Tech Hotels 84

Prestige Events Magazine

SEPTEMBER 28, 2022

Because of the size of the event and what the VeeFriends team wanted to achieve, there were numerous challenges to address, such as production, venue sourcing, hotel blocking, food and beverage, welcome parties, registration, talent, security and VIP management. The VeeFriends team found and contracted the U.S. the solution.

Food and Beverage 52

Food and Beverage Banking Tourism Contracts 52

StraussCA

JUNE 29, 2022

Location and Venue. It also serves as an excellent reporting tool. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Fresh Location and Venue

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Provide essential information: Mention the date, time, and venue.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Check in and learn their needs! .

Negotiating 112

Negotiating Contracts Venues Wireless 112

Smart Meetings

NOVEMBER 9, 2021

Once a legally binding contract is in place, it sets the stage for easier conversations,” said Dustin Arnhem, senior vice president of sales with Visit Baltimore. Caesars and Meet AC announced sustainability highlights from its newly released 2021 CSR Report —in a Leed-certified Augustus Tower villa suite—and the news (and views) are great.

2021 119

2021 Meetings Hotels Tourism 119

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Book guests, speakers, and entertainers Even in a virtual environment, keynote speakers and entertainers are a must-have.

2023 52

2023 Sponsorships Social Media Entertainment 52

Event Planning BluePrint

MARCH 25, 2024

Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event.

Event Planning 62

Event Planning Financial Negotiating Education 62

Planning Pod

AUGUST 16, 2023

Planning Pod offers everything you need in one platform to plan, manage, and grow your event business, from client management and event planning to invoicing and signing contracts. With the right tool, you can keep track of every detail—from the event venue and catering plans to the audiovisual equipment.

Event Management 78

Event Management Management Social Media Marketing 78

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. The venue should also have ample parking space based on the number of guests.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Eventsforce

JUNE 12, 2019

Eva the robot can move around a venue and locate guests using an advanced facial recognition system. Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Tech 82

Tech Contracts Social Media Event Tech 82

PCMA Convene

MAY 8, 2020

Metrock is set to announce next week a change in venue for the event — a location “down the street” from the Martin Center, he told Convene. He’s been speaking with four potential sites about hosting the two-day event, including the Dana Farber Center, another health-care facility, a hospital, and a small meeting venue.

Healthcare 115

Healthcare 2021 Meeting Planning 2020 115

Eventtia

OCTOBER 10, 2023

It offers a user-friendly interface for attendees to easily register for events, providing organizers tools to track registrations, collect payments, manage attendee data, and generate reports. Analytics and Reporting A successful event is not just about execution but also about learning and evolving.

Negotiating 118

Negotiating Retail Financial Management 118

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. At a typical technology conference held at a convention hotel, a lot can go wrong — from guests falling and injuring themselves, to vendors damaging the venue. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. At a typical technology conference held at a convention hotel, a lot can go wrong — from guests falling and injuring themselves, to vendors damaging the venue. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. At a typical technology conference held at a convention hotel, a lot can go wrong — from guests falling and injuring themselves, to vendors damaging the venue. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. At a typical technology conference held at a convention hotel, a lot can go wrong — from guests falling and injuring themselves, to vendors damaging the venue. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Eventtia

FEBRUARY 7, 2023

For example, journalists can speed up writing new articles, reports, and summaries. Moreover, ChatGPT can assist lawyers in writing legal documents, contracts, and briefs. You will have the chance to hear from keynote speakers, participate in roundtable sessions, and network with fellow attendees. Example #1.

Speakers 48

Speakers Social Media Venues Advertising 48

Eventtia

MAY 16, 2022

The most basic type of event insurance is general liability , which is designed to protect the event organizer and all other insured parties for any accidents within the realm of the venue and any vendors involved in the event that is outside the control of the event organizer. What Types of Insurance Do You Need For an Event?

Insurance 62

Insurance Financial Venues Events 62

PCMA Convene

APRIL 28, 2020

Not all contracts can be canceled free and clear, and there are, of course, sunk costs associated with a canceled face-to-face event. Meaning there is excess capacity here, or cases where a whole new set of skills are required. … [Is] someone who is great at managing hotel contracts or setting the perfect food menu, etc., [in

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

PCMA Convene

AUGUST 6, 2019

9, ICCOS’ host venue — California’s Four Seasons Hotel Westlake Village — began evacuating its guests as the raging Woolsey Fire threatened the area, which is located near Malibu and Calabasas, west of Los Angeles. At 7:00 that night, we confirmed the venue and sent an email to all attendees about the change. New Day, New Contract.

Tourism 80

Tourism Hotels Food and Beverage Contracts 80

Eventsforce

SEPTEMBER 4, 2019

Signing a venue contract, for example, may be more stressful for you than making a presentation to stakeholders. A programme management tool can do this for you and save you an enormous amount of time when making changes to speakers and session content. And they can also be an enormous source of stress. It’s very personal.

Tech 103

Tech Event Management Technology Management 103

SmartMeetings

MARCH 14, 2017

CNN reports that more than 7,800 flights to and from the Northeast region have already been canceled. Corporate meeting planners generally choose their destination and book the venue a year or more in advance, making it hard to plan around monumental weather events, natural disasters or other citywide emergencies.

Negotiating 44

Negotiating Transportation Travel Speakers 44

Eventinterface

AUGUST 3, 2017

She has hands-on experience juggling the event planning needs of multiple organizations, including budget preparation, contract terms, negotiations and analysis, speaker management, off-site events, exhibits and trade shows, and travel. Maureen brings excitement, passion and two decades of professional experience to her clients at CMA.

Trade Shows 100

Trade Shows Hotels Negotiating Travel 100

Capterra Event Management

AUGUST 29, 2017

Who should you be networking and partnering with: Venue and hotel owners. Here are a few tips from SocialTables for building an event timeline: Start with anything that is nonnegotiable, such as speaker logistics and conference start and end times. Choose your venue and date. Book speakers. Other event planners.

Event Planning 73

Event Planning Social Media Event Management Speakers 73

Plan Your Meetings

JUNE 27, 2016

Manage contracts. Depending on your meeting location, it may be necessary to travel with or contract security teams. But sometimes you need to revise the budgets if projections differ from the actual reports. How will expense reports and reimbursements be handled? Write reports. Engage speakers and performers.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62