MeetingsNet

AUGUST 19, 2019

As a speaker for Executive Speakers Bureau , I educate individuals and organizations all across the country by sharing my experiences from my FBI career. And if it was a meeting planner/company, it could be anything from invoices and contracts, to basic contact information. It depresses me that’s for sure! And I’ll tell you how!

Banking 105

Banking Contracts Financial Speakers 105

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Eventmobi

JULY 13, 2023

Think back: what do you remember about the event speakers from your most recent event? Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. But finding the perfect speakers can sometimes feel like searching for a needle in a haystack! Motivational speakers.

Speakers 195

Speakers Advertising Contracts Negotiating 195

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Negotiate details with the venue. Sign contract with venue and vendors. Talent/speaker fees. Identify speakers/talents/presenters.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Master the Event

APRIL 5, 2022

From site selection to contract negotiations to content to speakers, managing all the countless elements included in planning a conference can leave a planner with zero time to address and succeed at all those other responsibilities.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. It’s best to start with what you already have and focus on the main theme of the event.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Social Tables

JUNE 29, 2023

Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. The workshops are presented virtually and you can watch it live and interact with other attendees and the speakers. Planning conferences and meetings is becoming more complicated.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events.

2021 111

2021 Site Selections Contracts Venues 111

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

SmartMeetings

MARCH 14, 2017

Blizzard warnings are in effect for a large swath from eastern Pennsylvania to southern Maine. Contingency plan – According to research from the Incentive Research Foundation , 54 percent of planners include contingency plans in all of their contracts with partners and vendors. and as far east as Ohio.

Negotiating 44

Negotiating Transportation Travel Speakers 44

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Event planning contract template. Event planning contract templates. Decide the theme.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Endless Events

FEBRUARY 20, 2020

So, just in case our episode about controversial speakers wasn’t enough, we’re going after the money. And I remember when I joined the LA office, when we were negotiating salaries the first thing I said is, “I just want to be able to go to Sunday brunch and get avocado toast without having to second-guess it.”

Negotiating 123

Negotiating Events Education Advertising 123

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters.

Financial 74

Financial Insurance Meetings Food and Beverage 74

Bizzabo

AUGUST 30, 2018

Learning the art of negotiation from the royal family. I originally contracted with Trace3 in 2011 to produce their annual EBC (Excellence Bracing Conference) and the first Outlier Award Gala. We start with the theme and move to creating an agenda of speakers, breakouts that are all aligned to the theme.

Conference 48

Conference 2012 Negotiating Speakers 48

Planning Pod

JANUARY 25, 2017

Manage sponsor contracts and collect e-signatures. “The best way to start forming relationships with sponsors is through social media,” says Julie Austin, CEO of Speaker Sponsor. “For example, if a company is the main sponsor for Event A, the deal would include free lower-tier sponsorship at future Events B and C.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

PCMA Convene

MAY 31, 2016

We loop them into all of the main communication. It could be managing speakers. So the interns should learn how you negotiate that type of situation.”. Of the 27 competencies listed in CIC’s handbook, it could be site inspection, contract negotiation, promotions, and publicity. It could be programming.

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. On the other hand, you could be planning an event focused on knowledge sharing, such as product masterclasses, where the main aim is to educate and empower your audience. What security features are key?

Event Management 117

Event Management Management Negotiating Financial 117

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. On the other hand, you could be planning an event focused on knowledge sharing, such as product masterclasses, where the main aim is to educate and empower your audience. What security features are key?

Event Management 96

Event Management Management Negotiating Financial 96

Eventsforce

SEPTEMBER 17, 2021

In this post, we look at some of the main issues organizers need to take into consideration when putting together budgets for their hybrid events. All buyers want to feel that they have negotiated a good deal. This will be additional crew to the production team that are contracted for the room, sound and vision. Set the Scene.

Negotiating 104

Negotiating Speakers Contracts Tech 104

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Grants and contracts. Revenues and expenses: Registration: $20. 20 – $10 = $10.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Read More : How to Manage Outsize Hospitality Budget Inflation.

Negotiating 90

Negotiating Banking Education Contracts 90

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. “Technically a hurricane is outside the events industry.

2019 91

2019 Contracts Sustainability Technology 91

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) What outcomes do you want attendees to take away from the event?

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. Submit your RFPs & get ready to negotiate. Use it to spread the news, share fun tidbits, and tag your sponsors and speakers.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. She believed that across meetings, the planners were not enabled to negotiate the best rates on meeting room rentals because they lacked benchmarks and comparisons.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 135

Contracts Speakers Negotiating Insurance 135

Endless Events

MARCH 22, 2019

This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! Project managers are the main point of contact for you and make your life a lot easier.

Contracts 103

Contracts Management Negotiating Education 103

Bizzabo

JULY 30, 2018

Their 2018 conference has drawn speakers like the Growth VP of Spotify, the Head of Enterprise Marketing at Lyft, the Chief Digital Marketing Officer at SAP and many other experts from leading brands. So it's all about planning out budget very carefully and negotiating on everything with your vendors first. I was just thrown into it.

Social Media 74

Social Media Negotiating Consulting Marketing 74

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. You should actually hire your AV company before you even sign your venue contract. They will also help negotiate out any unnecessary venue fees. Trust me, you will thank me after!

Negotiating 107

Negotiating Venues Contracts Events 107

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. And OpenTable. Calendaring.

Event Management 112

Event Management Management 2019 Social Media 112

SmartMeetings

JUNE 22, 2017

Apply the “Force Majeure/Excuse of Performance” clause : Demand this clause during negotiation. It allows you back out of a contract without liability or damage costs if that state begins enacting any anti-LGBT legislation between the time of signing the contact and the time of program execution. Set the Stage for Inclusivity.

Meetings 77

Meetings Site Selections Negotiating Speakers 77

Endless Events

MARCH 18, 2019

This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! Project managers are the main point of contact for you and make your life a lot easier.

Contracts 48

Contracts Management Negotiating Education 48

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. And OpenTable. Calendaring.

Event Management 60

Event Management Management 2019 Social Media 60

Eventtia

MAY 2, 2022

For instance, you can allow virtual attendees to have a small group of networking while at the same time they are attending the keynote speaker session. Eventmaker requires users to inquire about their price and will determine the cost of the event management platform through negotiation. Request Demo. Eventtia: Overview.

Event Management 71

Event Management Management Consulting Event Planning 71