Eventmobi

JANUARY 10, 2024

However, when you adopt a conference app, you’ll see several distinctive benefits for your attendees and your team, including: Easy access to event information. There’s nothing more efficient than having all event-related information in the palm of your hand. This feature makes it easier for attendees to ask speakers tough questions.

2024 195

2024 Conference Event Apps Speakers 195

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion.

2021 306

2021 Event Planning Insurance Transportation 306

Attendease

APRIL 3, 2019

We’re also going to skip mostly avoidable circumstances, such as choosing the wrong venue size or underselling your event (fix it with a better marketing plan ). To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations.

Speakers 285

Speakers Venues Events Social Media 285

Event Farm

OCTOBER 25, 2021

The biggest change in registration is the type of information you provide attendees so they know what to expect. #1: An agreement on how you expect people—attendees, staff, speakers, exhibitors, etc.—to Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. When it comes to utilizing the resources at a venue, it helps to know who is using the space before and after you.

Negotiating 104

Negotiating Contracts Hotels Consulting 104

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time. This includes budgeting, staffing, and logistics planning.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Guidebook

MAY 16, 2023

Many things can go wrong leading up to the event — an entertainer could be ill and unable to perform, your caterer could have labor issues, or a natural disaster could affect your chosen venue. This includes details most people never consider, such as recruiting speakers for the event and marketing the event.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. The property gave away the suites that were contracted. Unfortunately, that was not to be.

Meetings 118

Meetings Contracts Speakers Venues 118

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Use AV to broadcast important marketing or event content, and host important speaker, sponsor or event information on an app or website.

Sustainability 118

Sustainability Transportation Travel Education 118

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. What does all of this mean in practical terms?

Speakers 248

Speakers 2021 Sponsorships Events 248

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Smart Meetings

JUNE 29, 2022

The fundamentals are the same for both shows, but the venues and attendance are unique,” she said. “We Generally, we offer 10 tracks, but we are narrowing that down with lots of exciting speakers and topics to help give people more clarity,” she said. We are always looking to learn and adapt.”. Focused Learning. A Unique Footprint.

2025 98

2025 Education 2021 Sustainability 98

ePly

MARCH 26, 2024

Common types of goals for events might include the number of attendees, the amount of information delivered, or the total profit accumulated. Select a Venue With a rough budget and time frame for your event in mind, you can begin to plan for the necessary logistics and infrastructure.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Bizzabo

APRIL 23, 2021

Here’s some information about how hybrid will affect your budget, best practices to cut costs, and why you should invest anyway. Additionally, if you have in-person speakers, you’ll likely want multiple sets of microphones, unless you have someone sanitizing mics between each use. On-Site Contracts. Health and Safety.

Contracts 102

Contracts Hotels Tech 2021 102

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. And most people don’t want to dance non-stop for an entire party.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Eventmobi

OCTOBER 3, 2018

If there’s one phrase that causes event planners to lose the most sleep—besides “The speaker dropped out!” Whether you feel you have confidential information housed in your event app or not, it’s important to ensure that all personal data about your event participants is only accessible by authorized parties.

Event Apps 150

Event Apps Technology Speakers Event Technology 150

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Be flexible: Accommodating availability at venues could result in more money at the bottom line and access to properties you might not otherwise be able to afford. Tap your speakers’ bureau.

Food and Beverage 79

Food and Beverage Negotiating Contracts Speakers 79

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

QC Event School

DECEMBER 30, 2022

A well-written proposal should include all necessary information about the event, such as: Budgeting. Venue selection. This includes: Header with contact information. Furthermore, you should also make sure to include a signature line at the bottom, along with your printed name and contact information. Staffing needs.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Provide essential information: Mention the date, time, and venue.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Planning Pod

AUGUST 16, 2023

In other words, a CRM tool stores information concerning customers and leads. Planning Pod offers everything you need in one platform to plan, manage, and grow your event business, from client management and event planning to invoicing and signing contracts. A CRM system can help you keep track of attendees and their information.

Event Management 78

Event Management Management Social Media Marketing 78

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Balancing Quality and Cost High-end venues, gourmet catering, top-tier entertainment, and state-of-the-art equipment all carry premium price tags.

Financial 117

Financial Negotiating Entertainment Retail 117

Social Tables

JUNE 29, 2023

Establish an event budget Confirm your budget, as it will inform every decision you make throughout the remainder of the planning process. Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security.

Event Planning 78

Event Planning Social Media Advertising Banking 78

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event. Also, what is the end goal?

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Bizzabo

AUGUST 25, 2021

An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts.

Contracts 89

Contracts Negotiating 2021 Speakers 89

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. This will help you choose the theme, venue, content, and timing of the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Planning Pod

JULY 7, 2022

Event and venue management software. There are a lot of options out there for event and venue management platforms , and their power isn’t exclusive to the planning stage of event management. Any software worth the cost should have a robust collection of templates, from contracts and invoices to itineraries and emails.

Event Tech 103

Event Tech Tech Social Media Technology 103

InitLive

MARCH 4, 2021

It is helpful to review your successes and shortcomings from your last conference and use that information to help inform your planning this time around. What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Examples of fixed costs are: Event Venue.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

SpotMe Blog

JUNE 13, 2023

Disclaimer: The objective of this list is to share useful information. We will review your information the next time we update it. Things like target audience, messaging, venue selection, and budget are all part of the planning process. It is not for commercial purposes. What are pharma event management companies?

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. It’s more than breach of data and risk of your members’ information because hackers can disable entire systems, like gasoline pipelines and energy grids. Ask yourself, does my next meeting venue have plans should the power go out?

2022 105

2022 Meetings Site Selections Hotels 105

InitLive

NOVEMBER 10, 2022

It is helpful to review your successes and shortcomings from your last conference and use that information to help inform your planning this time around. What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Examples of fixed costs are: Event Venue.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Event Leadership Institute

OCTOBER 29, 2020

But keep in mind this list is just a starting point as information is changing daily, if not hourly. What are the go-to sources of reliable information and guidelines to use when making plans and decisions around in-person events. And if so, what components should the contract include?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105