Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Here are 3 essential considerations when choosing a venue: Location : A venue’s accessibility is most important.

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Venues Negotiating Contracts Insurance 62

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients.

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Contracts Negotiating Insurance Venues 105

SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. This section of the contract will also determine damages the hotel would pay if they cancel the group.

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Contracts Insurance Hotels Negotiating 119

SmartMeetings

DECEMBER 24, 2020

In speaking with Ty Sheaks, attorney at McCathern , LLC, we found out how meeting professionals and venues are reacting to the fluctuating legal landscape of safety protocols and signage, as well as what questions we should be asking moving forward. More : How Not to Get Sued If Someone Gets Sick When You Get Back to Planning.

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Contracts 2021 Negotiating Airlines 105

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue.

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Food and Beverage Venues Transportation Contracts 166

SmartMeetings

DECEMBER 24, 2020

Has this year strengthened your relationship with the event contract? In speaking with Ty Sheaks, attorney at McCathern , LLC, we found out how meeting professionals and venues are reacting to the fluctuating legal landscape of safety protocols and signage, as well as what questions we should be asking moving forward.

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Contracts 2021 Negotiating Airlines 87

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

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Contracts Hotels Negotiating Airlines 99

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

DECEMBER 13, 2019

And easily half of them are going to involve how much you can afford, what you should choose to pay for, and which “must-haves” can be accidentally-on-purpose forgotten. See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract.

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Negotiating Food and Beverage Meetings Contracts 52

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. From picking a host city to setting a budget and understanding the parking situation, here’s an essential venue-shopping checklist we’ve compiled to better detail the process. Lastly, make sure your dream venue actually meets your budget.

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Conference Venues Transportation Negotiating 52

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

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Venues Negotiating Contracts Travel 52

ePly

MARCH 18, 2024

Here, we look at how you can coordinate and manage the elements of how to plan an event. Planners need to map out how much time (before, during, and after) they’ll need to pull off the event. Site selection: The venue and location must fit the budget and the basic requirements for the event. tornado, hurricane, etc.),

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Social Media Transportation Speakers Negotiating 62

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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Contracts Negotiating Food and Beverage 2023 92

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? Don’t wait until the last minute to make changes or voice concerns with your wedding venue. Can we live stream our ceremony?

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Venues Food and Beverage Negotiating Contracts 111

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

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Negotiating Contracts Hotels Consulting 105

SmartMeetings

JULY 28, 2023

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

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Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

SEPTEMBER 5, 2019

When you contact a venue to begin a discussion about booking, have more than one date in mind. Some days of the week may be more popular than others for certain venues, and they may offer a discount for booking on a day that they need to fill. Search for venues that offer the amenities you need as part of their event package.

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Contracts Negotiating Banking Venues 84

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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Venues Negotiating Food and Beverage 2023 40

SmartMeetings

JUNE 3, 2019

How to spend less without sacrificing quality. When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. Venues often store leftover items they consider useless, but if you rummage long enough, you just might score some gems.

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Food and Beverage Contracts Negotiating Financial 76

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

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Venues Insurance Transportation Negotiating 106

EventSource

NOVEMBER 1, 2021

It’s a good idea to break up your budget into different categories, including the venue , vendors, attire, and more. . You May Also Be Interested In How to Stay Organized While Wedding Planning How to Alleviate Wedding Planning Anxiety How To Look Chic For a Wedding While Pregnant . Go digital and paperless.

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Negotiating Contracts Financial Hotels 108

TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

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Negotiating Financial Food and Beverage Sponsorships 113

Eventmobi

JANUARY 24, 2019

Venue Rental. Grants and contracts. Recommended Read: How to Create a Sponsorship Strategy that Will Maximize Your Event Revenue. Once the budget has been determined, you can then consider your venue, promotions, equipment, staffing and any other elements related to your meeting or event. Number of People. Entertainment.

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Food and Beverage Meetings Financial Advertising 199

Smart Meetings

SEPTEMBER 1, 2022

Underwood shared that, overall, hotel rates are up 38% since before the pandemic and properties are less likely to negotiate day rates or minimums than pre-Covid as they are under pressure from increased labor and operating costs. Thank you @LEOEvents for putting some context behind the increased prices and fees we are seeing in contracts.

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Hospitality Management Negotiating Transportation 52

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. How to Work with an All-Inclusive Property. More: Just Press Go: How All-Inclusives Can Exclude Worry for Planners.

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Negotiating Transportation Contracts Insurance 66

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts).

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Event Planning Government Event Management 2014 133

Event Planning BluePrint

JANUARY 18, 2022

You will coordinate every element of the event from vendors to venues and sponsorships to guests. Contracts & templates. You will still do things like making custom recommendations of vendors, venues, sponsors, etc.; You can still negotiate the contract but the client should be responsible for all payments. .

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Consulting Food and Beverage Contracts Sponsorships 112

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. March 22 at 11 a.m.

Contracts 105

Contracts Negotiating Insurance Government 105

GEVME

JUNE 27, 2018

Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. The choice of venue has to be based on the clear requirements that your event sets in terms of size, lighting, network capabilities, etc. When to start looking for a venue. The best tips for selecting a conference venue.

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Conference Venues Food and Beverage Transportation 149

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Before you run full steam ahead, you should also think about how to be more resourceful. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Anything after the contract is begging.”. Negotiate payment terms.

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Negotiating Contracts Wireless Events 81

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Emergency Notifications: In case of any changes in the event’s schedule, venue, or other critical aspects, the software should be able to send out emergency notifications.

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Negotiating Retail Financial Management 118

Eventinterface

JUNE 4, 2018

How event planners can overcome challenges in working with AV companies. What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues RECOMMENDED READING. RELATED SHOWS.

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Insurance Negotiating Contracts Venues 100

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. How can you make sure you’re working with the best?

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Negotiating Events Education Technology 123

Endless Events

APRIL 8, 2019

Take it from Chief Event Einstein himself, Will Curran – “for me, one of the number one best tips as far as how to save money is to start to get educated” Let’s get to it! Knowing how to save money on AV can also save you a fair share of headaches. How to Win at Negotiating AV Prices for Events .

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Negotiating Education Event Tech Tech 119

Endless Events

OCTOBER 24, 2018

WIFI fees just much like all hotel restrictions are negotiable and there are ways to cut costs! On today’s episode of Whiteboard Wednesday, Will Curran is going to guide you through how to save on hotel WIFI. From simple steps you can take, to negotiation tips he lays it all out there! How’s it going, Endless fans?

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Hotels Negotiating Sponsorships Wireless 89

Eventinterface

SEPTEMBER 4, 2017

How event planners can overcome challenges in working with AV companies. What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues RECOMMENDED READING. RELATED SHOWS.

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Insurance Negotiating Contracts Venues 100

Attendease

FEBRUARY 20, 2024

Here’s how to get internal buy-in. Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up.

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Corporate Events Food and Beverage Social Media Event Management 195