Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present.

Conference 154

Conference Venues Speakers Travel 154

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

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Negotiating Hotels Contracts Food and Beverage 63

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. When it comes to utilizing the resources at a venue, it helps to know who is using the space before and after you.

Negotiating 96

Negotiating Contracts Hotels Consulting 96

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). Compare the price per room quoted on your RFP against hotel room aggregators.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. From picking a host city to setting a budget and understanding the parking situation, here’s an essential venue-shopping checklist we’ve compiled to better detail the process. Are they into flash and glamour or do they prefer the understated?

Conference 52

Conference Venues Transportation Negotiating 52

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum debuted in May 2021 to promote the distinction among Marriott CRN’s leading hotels and resorts, and each event is different. Room availability is a challenge; hotels are struggling to manage huge demand. In the face of these challenges, hotels are reimagining how they do business. And prioritize.

Meetings 93

Meetings Trade Shows Contracts Sustainability 93

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. From gathering speakers to securing sponsors, your to-do list seems to be never-ending. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. Be sure to determine if this is the venue or locale’s peak season.

Venues 115

Venues Conference Food and Beverage 2014 115

Bizzabo

APRIL 23, 2021

Additionally, if you have in-person speakers, you’ll likely want multiple sets of microphones, unless you have someone sanitizing mics between each use. Build the need for personal space into your budget so you can assure your attendees, speakers, and partners that you’re taking their safety seriously. On-Site Contracts.

Contracts 102

Contracts Hotels Tech 2021 102

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. Use that to make decisions about advertisement, venue design, speaker selection, and even catering. We recommend choosing your venue first, as this will have a huge impact on the rest of your budget.

Event Planning 134

Event Planning Speakers Venues Negotiating 134

Prestige Events Magazine

APRIL 25, 2022

SWAPPING serving fans for supervising Covid testing, 12-hour shifts to serve key workers and live-streaming church services – these are just a few of the ways in which staff at venues across Newcastle and Gateshead helped their communities during the pandemic lockdowns.

Venues 52

Venues Hotels Hospitality Contracts 52

MeetingsNet

NOVEMBER 8, 2022

Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. Ask about the groups meeting in the venue before you. Want more?

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The event ended up being a crowd pleaser, but she looked forward to a smoother execution the following year—when she took the VIP delegation to Rome Cavalieri, a Waldorf Astoria Hotel. Unfortunately, that was not to be.

Meetings 118

Meetings Contracts Speakers Venues 118

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Ask yourself, does my next meeting venue have plans should the power go out? Include improved ventilation as an essential C19 reducer when considering venues. He’s a sought-after consultant, speaker, writer and trainer.

2022 100

2022 Meetings Site Selections Hotels 100

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. Break down, prioritize, and allocate expenses into categories such as venue, catering, marketing, staffing, technology, permits, etc.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Be flexible: Accommodating availability at venues could result in more money at the bottom line and access to properties you might not otherwise be able to afford. Tap your speakers’ bureau.

Food and Beverage 69

Food and Beverage Negotiating Contracts Speakers 69

MeetingsNet

NOVEMBER 8, 2022

Section, says, “After looking at the hotel-menu prices for my next meeting, we’re calculating a registration fee increase because we just have no room to absorb the inflation in our budget … There really isn’t a magic solution” when it comes to F&B. Check the contracts for deadlines. she says. • It’s a win-win.”

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

MeetingsNet

APRIL 29, 2020

A lot depends on when they have a vaccine or treatment and until such time, all we've got is social distancing, wearing masks, sanitizing venues, and washing our hands constantly. Everything including how we greet one another, how we interact, how we share meals, manage speakers, and organize logistics will change.

Meetings 92

Meetings Contracts Airlines Government 92

Smart Meetings

NOVEMBER 9, 2021

Once a legally binding contract is in place, it sets the stage for easier conversations,” said Dustin Arnhem, senior vice president of sales with Visit Baltimore. Check out today's speakers and tune in throughout the day [link] @NickBorelli @ItsWillCurran @IMEX_Group #IMEX21 pic.twitter.com/XFIm504s3i.

2021 117

2021 Meetings Hotels Tourism 117

SmartMeetings

OCTOBER 25, 2021

Epoxies could range from repurposing florals for sterile rooms to finding gluten-free meals for the dozen VIPs who didn’t RSVP, to filling in for the speaker who missed a flight. The venue was being commandeered as a temporary Emergency Intake Site and was not going to be available for groups. We got lucky,” said Graziano.

Food and Beverage 108

Food and Beverage Contracts Hotels Meetings 108

Coterie Spark

APRIL 3, 2024

Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. Earlier in the day, the piano was tuned to their specifications but, at some point, hotel staff moved the piano and knocked it out of tune! You get to keep enjoying the show while we handle business backstage.

Conference 95

Conference Meetings Transportation Entertainment 95

Capterra Event Management

JUNE 4, 2018

Hotel meeting rooms have transformed into large cruise ships at Dreamforce , leaving attendees in awe. But these amazing venues are nothing without the foundational aspects that make the venue right for the event. Your headline-grabbing speaker won’t count for much without taking these factors into consideration.

Venues 64

Venues Transportation Hotels Event Planning 64

Plan Your Meetings

JUNE 10, 2016

I have seen some non-profit organizations book expensive hotels or other venues and then expect professionals to give their services by speaking for free. There are a number of instances in which engaging speakers for free makes sense and few would object to it. This is hardly reasonable. Speaking to Give Back to the Community.

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Speakers Social Media Advertising Conference 47

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Hotels might provide a luxurious backdrop but come with a hefty price tag.

Financial 117

Financial Negotiating Entertainment Retail 117

MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Few business agreements get done without some friction. Of course you don't, because that doesn't happen.

Negotiating 63

Negotiating Contracts Speakers Tech 63

Endless Events

MAY 13, 2022

Traditionally, many event planners started their careers working in hospitality (as assistants at hotels, for example) and gradually moved into management. Their curriculums typically consist of courses, such as experience design, event marketing, event financing, venue management, agreement negotiating, and more.

Event Planning 133

Event Planning Government Event Management 2014 133

Event Geek

APRIL 19, 2018

Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible. If you're running a sprawling multi-day event with multiple ticket types, discount codes, room blocks and onsite check-in, you've got plenty of registration workflows to manage.

Management 84

Management Contracts Event Tech Hotels 84

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Most planners answering them have no idea, while most of the venues and other sell-side suppliers are way too optimistic, with little to base it on. All of this will make managing venue guarantees more challenging.

2021 111

2021 Site Selections Contracts Venues 111

Prestige Events Magazine

SEPTEMBER 28, 2022

Because of the size of the event and what the VeeFriends team wanted to achieve, there were numerous challenges to address, such as production, venue sourcing, hotel blocking, food and beverage, welcome parties, registration, talent, security and VIP management. The VeeFriends team found and contracted the U.S. the solution.

Food and Beverage 52

Food and Beverage Banking Tourism Contracts 52

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event. Also, what is the end goal?

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. See also : How to Master the Art of Negotiating.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

StraussCA

JUNE 29, 2022

Location and Venue. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Fresh Location and Venue . Ingredients: . Event Goals. Target Audience.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Master the Event

JANUARY 12, 2024

You once thought there was nothing worse than forgetting to schedule a walk through or order the speaker thank you gifts. Until the day you found yourself standing in front of a hotel with 200 attendees (that’s 400 eyes boring a hole in the back of your head) as you realize you never confirmed the transportation that’s now five minutes late.

Conference Planning 40

Conference Planning Conference Transportation Contracts 40

Event Industry News

AUGUST 17, 2022

This includes all the major hotel groups such as Associated Luxury Hotels International, Four Seasons Hotels and Resorts, Hilton, IHG Hotels & Resorts and Marriott International. Likewise, there has been strong demand from suppliers from an early stage, with international exhibitors returning to the show in force.

Hotels 54

Hotels Education Contracts Speakers 54

SmartMeetings

JULY 8, 2020

It means knowing everything we can and controlling everything we can, from seating in a restaurant to the cleaning and sanitizing in a hotel, and a hundred other details,” Breust says, ticking off the checklist of items that will be added to planner duties. Regional travel that supports local venues could be more popular than ever.

Travel 116

Travel Contracts Hotels Transportation 116

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

Event Management 130

Event Management 2023 Management Healthcare 130