Smart Meetings

NOVEMBER 15, 2022

In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. There is a fear to commit in such a volatile environment,” she said, framing the reality of corporate planning today. “It By the Numbers. Jeff Calmus. Choices, Choices.

Financial 98

Financial Insurance Contracts Medical Meetings 98

SmartMeetings

FEBRUARY 17, 2021

As a group, we pivoted and navigated the coursework to adapt our careers and businesses in real time. My event management company was hit hard, and I was hindered after having contracted COVID-19 myself (it’s no joke—take it from a long-hauler still feeling the effects a year later). That challenge, of course, became painfully obvious.

Event Management 111

Event Management Management Meetings Tourism 111

PCMA Convene

APRIL 28, 2020

If they have a live meeting planned in 2020, Colangelo said, they see that they must take it down — like a house, brick by brick. In fact, the biggest hindrance to association meeting planning right now is that “time is ticking away,” Colangelo said. What is the plan: Hit pause? Punt to fall?

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. Jacki Bennis, Square One Meeting Planning. “As

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Director of Sales at a venue, usually who will be negotiating your contract with. An amendment to a contract, such as a new guarantee or an amendment to the room block.

Food and Beverage 63

Food and Beverage Meetings Contracts Negotiating 63

SmartMeetings

SEPTEMBER 2, 2020

Access one of our many webinars , which provide relevant information that can increase your meetings knowledge. Not only can you step up your education virtually, but you can also familiarize yourself with the hybrid landscape—which is key if you plan on returning to meeting planning when things ramp back up.

Meetings 125

Meetings Airlines Education Hospitality 125

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Pricing and Value While budget is always a consideration, don’t choose a pharmaceutical meeting planning company based solely on the lowest bid. It is not for commercial purposes.

Event Management 130

Event Management 2023 Management Healthcare 130

PCMA Convene

MAY 8, 2020

He’s been speaking with four potential sites about hosting the two-day event, including the Dana Farber Center, another health-care facility, a hospital, and a small meeting venue. Each of those venues, he said, has told him they are “fine” with the meeting’s stipulations. Group Size. Courtesy Abbott Labs). Audience Capacity.

Healthcare 114

Healthcare 2021 Meeting Planning 2020 114

Plan Your Meetings

MAY 4, 2020

To help educate professionals during this unprecedented crisis and to help prepare them for the inevitable recovery, many industry groups are amping up their online offerings and making them freely available, as the MPI Academy has done for much of its content. Meeting Executive Re-Think Tank on Lessons Learned & Continued Impact ”.

2020 36

2020 Risk Management Contracts Tourism 36

Bizzabo

NOVEMBER 25, 2019

The Best Event Planning Podcasts. The Meeting Planning Madness Podcast. Meetings Podcast. Eventful: Th e Podcast for Meeting Professionals. The Meeting Planning Madness Podcast. This is a bi-monthly, thirty minute podcast about all things event planning. EventIcons. IN-PERSON Podcast.

Event Tech 103

Event Tech Tech Event Technology Technology 103

Smart Meetings

OCTOBER 5, 2022

We can’t shut the door,” said the CEO of Matrix Group International Inc., She learned that in the virtual environment, starting with small-group networking during coffee when people are more open-minded is much more compelling. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

Meetings 110

Meetings Food and Beverage 2021 Insurance 110

MeetingsNet

JANUARY 26, 2018

Not only are we in a seller’s market, but planners will also face tighter budgets, higher meeting costs, and less bandwidth. So, what happens when an unstoppable force (supplier price increases) meets an immovable object (meeting planning budgets)? . Here are some tips that can help: • Shop and source early.

Marketing 70

Marketing Food and Beverage Hotels 2019 70

SmartMeetings

FEBRUARY 22, 2017

Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. First job: My first job related to the meeting industry was to help plan and organize academic conferences, as a college freshman. Heather Reid. Job title: Founder and CEO.

2017 82

2017 Contracts Negotiating Meetings 82

SmartMeetings

JANUARY 21, 2021

Title : Group Vice President of Diversity Sales and Inclusion, Cincinnati USA Convention & Visitors Bureau and Chairman of National Coalition of Black Meeting Professionals (NCBMP). When I first heard about it, I was at an NCBMP board meeting, planning the annual conference that subsequently went virtual in November.

Travel 82

Travel Tourism Contracts Meetings 82

MeetingsNet

JANUARY 8, 2019

It is no secret that meeting planning is a stressful job and that no matter how much preparation happens before an event, once on site planners are still deluged with questions and last-minute issues. This is one of five articles on actions you can take to make your meeting more secure. Have an AED on site.

Risk Management 69

Risk Management 2013 Contracts 2019 69

Endless Events

JANUARY 25, 2019

The acquisition brings together in one ownership group an experiential events and trade show company with one of the largest event experience providers in North America and Europe. It represents the ownership group’s entry into the global trade show market and accelerates its expansion into live experiential events.” January 2018.

Event Technology 110

Event Technology Technology Meetings Hotels 110

SmartMeetings

NOVEMBER 28, 2016

Just about anything can happen at a meeting—a broken shoe heel, contract confusion , a sudden headache or the dreaded dead phone battery. To help, we’ve created a handy list of things meeting planners should find useful. Need to find a specific detail buried in the fine print of a hotel contract ? Sound familiar?

Meetings 52

Meetings Contracts Social Media Event Apps 52

Plan Your Meetings

APRIL 25, 2017

It took well over a week to finalize the contract. A few days later, I received an email from a company executive indicating that she had to run it past their internal event planning group for approval. Their role is to negotiate, review and sign all hotel contracts. I sent it the client for review and signature.

Contracts 37

Contracts Hotels Negotiating Event Planning 37

Plan Your Meetings

MARCH 25, 2019

We’ve seen, just in the last few weeks, pretty much the three largest hotel groups with a thousand plus hotels in their portfolio, cut commissions by 30 percent. Red Lion just went from 10 percent to 11 percent on group commissions. On the buyer side, American Express GBT, just bought the sixth-largest demand side planning group.

Hotels 46

Hotels Contracts Tech Financial 46

SmartMeetings

FEBRUARY 22, 2017

Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. First job: My first job related to the meeting industry was to help plan and organize academic conferences, as a college freshman. Heather Reid. Job title: Founder and CEO.

2017 72

2017 Contracts Negotiating Tech 72

SmartMeetings

NOVEMBER 2, 2016

Hotels expect to make a few concessions in RFPs, particularly for groups booking 10 or more room nights, so it’s particularly important for planners to know about concessions that are available and how to request them. Re-Booking Clause: Needing to cancel a meeting that has already been contracted can be a planner’s worst nightmare.

Hotels 40

Hotels Negotiating Food and Beverage Contracts 40

Eventinterface

MARCH 27, 2017

All other needed functions related to planning, communications, logistics, engagement, content distribution and programming would have to be managed by other solutions. There are no long-term contracts, making Eventbrite an attractive solution for volunteer driven associations, social and community groups with small to medium sized events.

Conference 100

Conference 2014 Speakers Attendee Management 100

SmartMeetings

MAY 25, 2017

While he is not a lawyer or a doctor, he was happy to provide the following answers to questions about liability and medical issues based on his experience in meeting planning and law enforcement. Often when I’m doing safety and security plans , especially for larger groups, I tend to include medical personnel.

Insurance 41

Insurance Government Hotels Social Media 41

SmartMeetings

DECEMBER 29, 2016

Read books about meeting planning and career advice, subscribe to e-newsletters and listen to free podcasts for planners. Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more. Try something different.

Meetings 52

Meetings Food and Beverage 2017 Trade Shows 52

Maritz Global Events

AUGUST 6, 2019

Every day is unique and I like that… one day working on future hotel contracts with our sourcing team and clients, other days troubleshooting room block challenges.”. In her years at Experient, Karla has pulled off hundreds of events around the world for groups ranging in size from 300 – 80,000 attendees. Just Don’t Suck”.

Management 75

Management 2013 Contracts Meetings 75

Stova

MARCH 16, 2023

In the end, you will know how to properly evaluate all of your meetings to ensure that you are making the most cost-effective choices that will lead to better meeting results overall. A traditional board meeting, on the other hand, may require a more formal setting. Here, it’s the more subtle details that matter most.

Management 40

Management 2023 Meetings Negotiating 40

SmartMeetings

NOVEMBER 10, 2016

This personalized and complimentary site-selection service begins with a consultative approach, focusing on the client’s specific needs to secure the best available group rates at ideal properties.

Meetings 40

Meetings Site Selections 2016 2015 40

SmartMeetings

JUNE 30, 2017

At their 2005 conference at the Hyatt Regency in San Francisco, she contacted the local CVB ahead of time to see if any other groups would be having events at the same time. For the American Pyrotechnics Association annual convention, Heckman likes to go out with a bang with a big firework show as “our closing event.” Inclement Weather.

Insurance 65

Insurance 2003 2005 2008 65

Plan Your Meetings

JUNE 27, 2016

Manage contracts. Manage implementation of meeting or event. It’s a scary world, we’re just planning on it. Depending on your meeting location, it may be necessary to travel with or contract security teams. Develop management and implementation plan. Develop and implement emergency response plan.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

PCMA Convene

MARCH 1, 2018

In late January, Marriott International reduced payouts to third-party planning groups with a 3-percent cut to the long-established 10-percent commission structure. . By doing so, they’ve reduced the need for large sales forces at the hotel companies and have generally elevated the booking/contracting process for clients.

Site Selections 67

Site Selections Food and Beverage Contracts Negotiating 67

PCMA Convene

MARCH 6, 2019

But the combined answers to the question give a clear sense that many meeting professionals are feeling crunched by a lack of resources — of money, staff, time, or all three — in the face of their jobs’ demands. Contract negotiation when dealing with India hotels. Contracting. (3 Communication. 3 mentions). Data-driven change.

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

PCMA Convene

FEBRUARY 28, 2018

Spending less — Despite the continued improved economy, most meeting organizers are still being asked to cut back on meeting expenses, and the majority (63 percent) have been asked to focus on reducing F&B expenses, followed by AV costs (54 percent). NUMBER OF MEETINGS PLANNED. ASSOCIATION PROFESSIONALS.

Marketing 78

Marketing Meetings 2016 2007 78

SmartMeetings

SEPTEMBER 21, 2020

Most meeting professionals are familiar with Certified Meeting Planner certification, which was launched in 1985 by Washington, D.C.-based Out of the entire universe of planners, that’s still an elite group. In many organizations, the meeting planning function is viewed as administrative.

Education 105

Education Hospitality Telecommunications Negotiating 105

PCMA Convene

NOVEMBER 8, 2017

Less so the contracting, but more the sharing of ideas to make something work effectively in their space. Constantly meeting new people. No meeting, destination, or even project is ever the same. I love how meeting planning involves finance, protocol, HR, international affairs, logistics, and other disciplines.

Contracts 58

Contracts Travel Medical Meetings Education 58

PCMA Convene

JANUARY 3, 2017

Because the meeting and event professionals who are honored are rather young and already quite accomplished. This year’s group is no exception. It was this moment where I realized that experiences in meetings can have an impact on attendees, and reshaped how I viewed my career. Where would you like your career to go? The people!

2017 69

2017 Education Hospitality Meetings 69

Smart Meetings

AUGUST 16, 2018

Donate floral arrangements and decorations to group homes, shelters, hospitals and schools after your event. Plan your event out well in advance so that you have time to incorporate environmental considerations. Review venue and event services contracts to check whether there are any opportunities for waste reduction.

Food and Beverage 68

Food and Beverage Contracts Sustainability Education 68

SmartMeetings

JUNE 22, 2017

It allows you back out of a contract without liability or damage costs if that state begins enacting any anti-LGBT legislation between the time of signing the contact and the time of program execution. Ultimately, it will benefit the LGBT community and may lead to widespread change. Set the Stage for Inclusivity.

Meetings 73

Meetings Site Selections Negotiating Speakers 73