Smart Meetings

JANUARY 2, 2024

Jeanette Stensgaard speaks on including meetings in company strategy With more than 18 years in the meetings industry, Jeanette Stensgaard, MBA, CMP, HMCC, and Smart Women in Meetings award winner 2023 has entered the independent meetings world as the Chief Brilliance Officer for ShePlans Co. My hope is that She Plans Co.

Meetings 52

Meetings 2023 2024 Hospitality 52

EventMB

JUNE 22, 2022

With many meeting planners and event organizers doubling up their bookings to compensate for postponed events from 2021 (and even 2020), it’s getting harder and harder to find hotel rooms and meeting spaces for groups both large and small. The New Marketplace Philosophy for Meeting Bookings.

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Meetings Hotels 2020 B2B 163

Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! There are many things that can make or break an event. And being a planner is stressful enough as it is, so when you add choosing a venue for your event to the equation, there’s a high probability your heart rate goes up.

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Negotiating Contracts Hotels Venues 70

Smart Meetings

OCTOBER 5, 2022

Even as in-person meetings continue to reemerge with a vengeance, virtual meetings have taken a primary position in the event professional toolbox. We live in a hybrid world where almost every major event has a virtual component, even if we don’t call it that,” said Bizzabo Chief Marketing Officer Alon Alroy. “We

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Meetings Food and Beverage 2021 Insurance 110

Master the Event

JANUARY 9, 2024

Breaking into the meeting planning business takes a mishmash of education, experience and passion. It seems almost everyone I meet lately appears to have an interest in meeting planning and a meeting planner career. Immerse yourself in all things meeting planning.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. In many instances, event professionals can land sweet deals if they consider a multi-year agreement for annual events. Consider multi-year agreements. Take your time.

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Negotiating Contracts Food and Beverage 2018 53

SmartMeetings

OCTOBER 21, 2021

once in a lifetime” industry-devastating event, some people were naturally going to seek greener pastures. Being an event production guy, my first thoughts were of the losses we’d see in the parts of the industry I deal with most: AV and production companies, and planners. So planners who remained were left to fend for themselves.

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Meetings 2020 Technology Advertising 98

SmartMeetings

JULY 28, 2023

What to do in advance and in the moment to meet your room block budget It seems simple. Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? Just follow the formula, right?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

Smart Meetings

OCTOBER 5, 2022

Training programs are upping the event planning standard. In recent weeks, two event professional organizations have launched certification programs and internet-based classes designed with the goal of making event profs better at what they do. Event Service Professionals Association’s Certification. 25 at 11 a.m.

Education 116

Education Contracts Sustainability Risk Management 116

SmartMeetings

FEBRUARY 17, 2021

Editor’s Note : Created in 2019, San Diego State University’s Meeting & Event Management Master’s Program was created in partnership between Meeting Professionals International (MPI) and San Diego State University’s L. COVID Didn’t End Meetings and Events, It Evolved Them. Deanna Roberts.

Event Management 111

Event Management Management Meetings Tourism 111

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Banquet Event Order (BEO). Master Account.

Food and Beverage 76

Food and Beverage Meetings Contracts Negotiating 76

SmartMeetings

SEPTEMBER 2, 2020

The travel, hospitality and meetings industry has been one of the hardest hit during the COVID-19 slowdown. Independent planners are facing gaping holes in their calendars as meetings continue to drop off. Many organizations, including Smart Meetings , have turned their events virtual.

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Meetings Airlines Education Hospitality 126

Coterie Spark

AUGUST 19, 2022

Catch-22: Your conference ticket sales depend on the quality of your event, yet the quality of your event depends on what you can afford through your ticket sales! Go over contract terms in-depth with your vendors, whether it’s off-site venues, your A/V team, or even videographers. Read the Fine Print. Engage the Experts.

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Conference Sponsorships Contracts Meeting Planning 98

Endless Events

JANUARY 25, 2019

You’ve probably seen the headlines “PSAV Acquires Encore Event Technologies” but don’t know how it affects you. If you are an event or meeting planner you’ve heard of PSAV. The news makes for shaky ground and uncertainty for meeting and event planners nationwide. October 2017. January 2018.

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Event Technology Technology Meetings Hotels 110

MeetingsNet

MARCH 7, 2024

When meeting professionals gather and commiserate, the perspective and wisdom in the room is priceless. After covering the meetings industry for 32 years, one of the few things I know for sure about this business is that nobody would hire me to be a meeting planner. Are you putting yourself out there?

Negotiating 59

Negotiating Contracts Financial Education 59

Eventinterface

MARCH 12, 2017

A few years ago, I was contracted to manage a conference. The mostly volunteer committee had not realized how much work it would be to plan a successful conference. I came on board only a few months before the event. One of my first tasks was to review what was already in place, committed to and contracts signed.

Sponsorships 100

Sponsorships Contracts Meeting Planning Education 100

Endless Events

APRIL 7, 2020

Canceling an event is never pleasant. And while a lot of planners’ attention is focused on virtual events , a part is also concerned with cancellation. Is there any way you can repurpose the costs of your in-person event? Is there any way you can repurpose the costs of your in-person event? But we are here to help!

Contracts 91

Contracts Hotels Government Events 91

SpotMe Blog

JUNE 13, 2023

With so many logistics to handle and compliance regulations to consider when managing pharma events, working with expert pharma event management companies can help reduce stress and ensure you achieve your business goals more easily. You are probably lucky enough to have a great event management team that delivers exceptional events.

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Event Management 2023 Management Healthcare 130

Smart Meetings

DECEMBER 23, 2021

“Everyone has a dog now,” Jenn Glynn, managing partner with Meeting Encore, stated this week in a conversation with Philip Eidsvold, vice president of strategic alliances at One10, about the changing demands of attracting attendees to in-person incentive trips. Guest safety has become a focal aspect of incentive travel planning.

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Travel Contracts Negotiating Hotels 98

Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Contracts Medical Meetings 98

MeetingPool

OCTOBER 5, 2017

As an event professional, you have likely seen your fair share of hotel AV contracts. Often, it’s tempting to just sign on the dotted line, especially since it means you don’t have to hunt down your own equipment and technicians. But, you shouldn’t always default to what the venue has to offer, as you might […].

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Contracts Hotels Venues Meeting Planning 69

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Site and venue sourcing is one of the most important aspects of planning an event. Improving Contract Negotiation Skills.

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Meetings Food and Beverage Negotiating Contracts 40

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

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Negotiating Hotels Contracts Food and Beverage 82

PCMA Convene

APRIL 28, 2020

Standups — or short meetings — can be a great tool for teams who are having to shift skills in order to meet the needs of digital event planning. As we move into May, the immediate future of live events remains uncertain. What is the plan: Hit pause? You have to create a new business plan.

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Sponsorships Contracts Trade Shows Meeting Planning 123

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management 2023 Meetings Negotiating 40

Master the Event

DECEMBER 12, 2023

Over the last couple of decades the event, conference,meeting planning industry has exploded. In every major city (and smaller ones) there are hundreds, if not thousands, of companies that specialize in event planning. Event Planning Jobs – What Can I Expect? Event Planning Jobs – What’s Out There?

Event Planning 40

Event Planning Contracts Transportation Entertainment 40

Smart Meetings

MARCH 17, 2022

Some destinations rise to the top of meeting bucket lists because of their history. Smart Meetings brought top meeting professionals to The Galt House the same week Berkshire Hathaway hosted 5,000 real estate professionals at 300,000-square-foot Kentucky International Convention Center. Marin Bright, Smart Meetings CEO.

Tourism 105

Tourism Banking Contracts 2019 105

Smart Meetings

DECEMBER 14, 2022

It’s easy to get excited about a product during a sales demo, but it’s important to know your event tech platform’s team will meet your expectations and your event’s needs. Here are the 10 questions you need to ask the event tech vendor before you get started. What does my post-sale journey look like?

Event Tech 87

Event Tech Tech Events Advertising 87

PCMA Convene

MAY 8, 2020

What could in-person meetings during the time of COVID-19 — meaning there is no vaccine or effective treatment yet available — look like? However, that Harvard Medical School facility soon after announced it was closed indefinitely and would be unable to accommodate the logistics of the event, even if it re-opens by August.

Healthcare 114

Healthcare 2021 Meeting Planning 2020 114

SmartMeetings

NOVEMBER 28, 2016

It’s event day, and you’re ready to tackle every problem that comes your way! Just about anything can happen at a meeting—a broken shoe heel, contract confusion , a sudden headache or the dreaded dead phone battery. To help, we’ve created a handy list of things meeting planners should find useful. Sound familiar?

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Meetings Contracts Social Media Event Apps 52

PCMA Convene

MAY 1, 2018

Several years ago, Cambridge Innovation Institute thought it was moving to the cutting-edge of event planning by adopting a conference app for its events. The change is part of how Cambridge is rethinking the tools it uses to manage its events. And those who did, really only used it to check in and register at the event.

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Meetings Trade Shows Conference Meeting Planning 66

Smart Meetings

MARCH 17, 2022

Some destinations rise to the top of meeting bucket lists because of their history. Smart Meetings brought top meeting professionals to The Galt House the same week Berkshire Hathaway hosted 5,000 real estate professionals at 300,000-square-foot Kentucky International Convention Center. Marin Bright, Smart Meetings CEO.

Tourism 98

Tourism Banking Contracts 2019 98

Master the Event

DECEMBER 12, 2023

Today there always seems to be someone stating that they have they latest and greatest conference planning guide to help you do your meeting planning job. So it’s very important in the planning stages that each and every small item is addressed. Look for Substance in a Conference Planning Guide. Are they free?

Conference Planning 40

Conference Planning Conference Food and Beverage Contracts 40

Bizzabo

NOVEMBER 25, 2019

Event planners and professionals are turning to podcasts to keep a pulse on thought leadership, event technology, and best practices. After all, it takes a lot less effort to listen to a podcast than it does to scroll through a newsfeed or event watch a video. The Best Event Planning Podcasts. Event Tech Podcast.

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Event Tech Tech Event Technology Technology 103

SmartMeetings

DECEMBER 29, 2016

By making a few resolutions and taking these simple steps, meeting planners can be sure 2017 will be a great year for fabulous events and stellar career progression. For meeting and event planners, continuous learning is simply a part of the job. In the meetings and events industry, it’s all about what’s new.

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Meetings Food and Beverage 2017 Trade Shows 63

SmartMeetings

FEBRUARY 1, 2017

What if you could book not only your next meeting, conference or convention, but a package for your next three, five or even ten events? And what if that package was created and executed flawlessly by the premier meetings provider in North America? Discover expert meetings services, coast to coast.

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Meetings Contracts Hotels Meeting Planning 40

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. That’s why face-to-face industry events like Connect, MPI, PCMA, etc.

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Site Selections Contracts Meeting Planning Hotels 81