QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

Event Industry News

AUGUST 31, 2021

The Meetings Industry Association has updated its contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. To download the latest contract guideline visit [link].

Contracts 80

Contracts Meetings Insurance Government 80

Attendease

APRIL 24, 2023

Finding the right strategic event management software can be an overwhelming and challenging task. But with an ever-present demand for innovative event experiences, the consequences of choosing the wrong platform can make events more complicated and demotivate your team (womp-womp). Why do a needs assessment?

Event Management 195

Event Management Management Contracts Meetings 195

Attendease

MAY 31, 2023

Before the arrival of modern event planning tools, planning great events was no easy feat. The development of today’s tools has allowed organizations and teams alike to unlock their creative potential, maximize resources, and deliver exceptional events with ease. Let’s get started!

Event Planning Tools 195

Event Planning Tools Event Planning Contracts Management 195

Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

Contracts 93

Contracts Negotiating Venues Management 93

Attendease

MARCH 19, 2024

Handling multiple events at the same time is a unique challenge for corporate event planners. When done well, running multiple events at once can help your organization scale its reach, increase engagement, and optimize resources. Read on to learn how to scale your corporate events program successfully!

Management 195

Management Event Management Contracts Corporate Events 195

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 89

Contracts Hotels Negotiating Airlines 89

Planning Pod

JANUARY 17, 2023

If you’re an event planner or other event professional who has ever wondered what a BEO is or why event pros need them, keep reading. “BEO” is an acronym for “Banquet Event Order” – but these event management documents are essential even if you don’t plan banquet-style events.

Food and Beverage 135

Food and Beverage Contracts Venues Management 135

Event Leadership Institute

OCTOBER 24, 2018

When I was teaching a course in risk management and law in an event management diploma program, I was faced with this same challenge. One of the learning outcomes was for students to learn the importance of reading a contract. Cell phone contracts. The activity is very simple and fairly easy to implement.

Contracts 74

Contracts Risk Management Education Retail 74

Guidebook

MAY 16, 2023

It surprised many people when Forbes Magazine listed event planning as the fifth most stressful job. So why does Forbes list event planning so high? Event planners have to work for months to get everything in place for an event that will at most occur over only a few days. The solution is to use event planning software.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

TicketBud

AUGUST 21, 2023

Event coordinator is consistently listed in the top 10 most stressful jobs , along with military personnel, airline pilots and newspaper and broadcast journalists. Event organizers have to be ready for something that doesn’t go according to plan, so they depend on reliable tools to make the job easier. And why wouldn’t it be?

Technology 78

Technology Social Media Airlines Event Apps 78

Event Industry News

NOVEMBER 2, 2020

Cadre (Bloomington, Indiana, USA) is a virtual marketplace company created to provide event planning organizations with a better way to access and hire from the growing gig economy of professional on-site event staff. And, it’s free for planners to post events. And, it’s free for planners to post events.

Event Technology 105

Event Technology Technology Insurance Contracts 105

Event Farm

MARCH 24, 2021

But the truth is, most of us are tired of waiting and want to get to a place where we can safely go back to hosting and attending in-person events. During our recent Pandemic Compliance and Safety at Live Events panel, we conducted a poll where. Here are 10 signs to gut check if you are actually ready to host an in-person event. #1.

Insurance 245

Insurance Contracts Technology 2021 245

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 82

Negotiating Contracts Hotels 2024 82

Eventmobi

JANUARY 10, 2024

Without a doubt, conference apps are a must-have tool for any event organizer. In fact, an overwhelming 91% of event organizers claim event apps are crucial to their success. Even attendees themselves enjoy using event apps and consider this technology an integral part of their event experience.

2024 195

2024 Conference Event Apps Speakers 195

Smart Meetings

OCTOBER 5, 2022

Training programs are upping the event planning standard. In recent weeks, two event professional organizations have launched certification programs and internet-based classes designed with the goal of making event profs better at what they do. EST and will cover the intricacies of the contracting phase to managing a live event.

Education 116

Education Contracts Sustainability Risk Management 116

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Since no two events are the same, you’ll undoubtedly want to remove or add items.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Smart Meetings

SEPTEMBER 28, 2023

Smart Meetings Extraordinary Experience focused on setting and reaching event goals When some of the most productive meeting professionals in the world meet in majestic The Westin La Paloma Resort & Spa in Tucson for three days of education, inspiration and networking, the experience has to be over the top. “We

Meetings 98

Meetings Negotiating Contracts Hotels 98

Master the Event

APRIL 6, 2022

It’s nice to know that when you need to ship event freight there are companies that can handle the multitude of logistics involved. Having been involved with coordinating event freight, I can tell you that good drayage companies are worth their weight in gold. Event Freight Tips and Considerations. Timing is of the essence.

Contracts 40

Contracts Trade Shows Transportation Events 40

SpotMe Blog

SEPTEMBER 8, 2023

Discover how to run a highly effective pharmaceutical advisory board with event technology and best practices from pharma event experts who work with 10 out of the top 20 leading life science and pharma companies worldwide. Pro Tip: Give yourself enough time to complete the contracting process with the advisors.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

SpotMe Blog

NOVEMBER 29, 2022

Event compliance is a number one priority in the pharma industry. By understanding the event compliance landscape and working with experienced partners, life science companies can use event technology to drive engagement and enhance the experience for both HCPs and KOLs. What is pharma event compliance? Not so much.

Event Technology 130

Event Technology Technology Contracts Speakers 130

Eventtia

OCTOBER 20, 2023

Creating a comprehensive event budget is crucial for ensuring the optimal performance of any type of event. It serves as a financial roadmap, providing a clear view of all expenses and revenues associated with the event. Quick note: This guide works for free-to-participate events.

Financial 117

Financial Negotiating Entertainment Retail 117

Smart Meetings

OCTOBER 11, 2022

As an event professional you probably feel like you’ve spent more quality time with your event budget than you have your loved ones during the last two years. Here are my top 5 tips to effectively managing my budgets in the current event landscape. Melissa Park. Increasing Efforts on Client Education.

Negotiating 96

Negotiating Banking Education Contracts 96

Smart Meetings

JUNE 22, 2023

What makes change requests so difficult and tips to resolve Most meeting planners have experienced the need to make last-minute changes to an upcoming event. This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request.

Tech 98

Tech Venues Contracts Event Tech 98

TicketBud

DECEMBER 13, 2023

Imagine purchasing tickets to a highly-anticipated event promising exclusive talks with podcast celebrities and a panel with the actors from Supernatural and Harry Potter. Instead, event planners are living within the constraints and are more reliant on proper planning and financial forecasting to ensure the success of their events.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Event Farm

APRIL 13, 2021

The questions raised by participants during the first session of our virtual event series, Pandemic Compliance and Safety at Live Events , prompted us to bring a fresh group of panelists, including a lawyer, for the second session we hosted in March on event safety compliance and legal liability. View the session recording #1.

Insurance 285

Insurance Healthcare Government Venues 285

The Planner's Lounge

SEPTEMBER 16, 2021

Contracts, invoices, bookkeeping, and even your calendar are right at your fingertips. Booking coordination — Create and send quotes, contracts, and invoices. As of the publication of this post, they offer a free trial for up to 3 projects/events so you can take your time to explore their platform. Easy peasy! Lead Management.

Contracts 111

Contracts Financial Consulting Management 111

MeetingsNet

MAY 22, 2017

Attorney Tyra Hilliard takes on questions about acts of god, acts of politicians, and other potential situations that could make your event “illegal, impossible, or impracticable.”. Many people aren’t quite sure what rises to the level of force majeure to make an event “illegal, impossible, or impracticable” to hold.

Contracts 45

Contracts Negotiating Food and Beverage Hotels 45

Conferences that Work

NOVEMBER 13, 2022

I’ve been at too many event parties where loud music was inescapable. These days I often pass on event parties because I can’t hear anyone over the music. Many events do this— but few tell attendees they have the option! If your event includes such sessions, let attendees know in advance!

Meetings 156

Meetings Tech Contracts Trade Shows 156

Planning Pod

JULY 7, 2022

When I set out to write this blog post on event tech, my mind was living in the “during” phase of the event life cycle. Think virtual event spaces, live streaming, virtual reality…all of which are obvious hot topics and play a huge role in the direction of the events industry. Automations.

Event Tech 103

Event Tech Tech Social Media Technology 103

Management Events

MAY 16, 2023

DO: Take time to network with vendors at industry events where you can have a relaxed conversation about the latest trends and challenges that isn’t necessarily set up as a sales pitch but more of an exploration and peer discussion. DO: Review the contract thoroughly and running it by your legal and compliance department before signing.

Negotiating 52

Negotiating Contracts Risk Management Trade Shows 52

Endless Events

OCTOBER 25, 2019

As an event planner, you’re juggling a dozen or more balls. It allows teams to share assets (fonts, images, colors) and collaborate on documents. If you have multiple people working on marketing materials for your event, the Creative Cloud is a must-have. Includes everything you need for event management on the free plan.

Event Planning 88

Event Planning Contracts Speakers Events 88

QC Event School

DECEMBER 30, 2022

As a professional event planner, you know that writing an event proposal is one of the most important steps in the planning process! After all, a well-written proposal can help you secure a client and get them excited about your proposed event. What is an Event Proposal? What Should Be Included in an Event Proposal?

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Event Farm

OCTOBER 25, 2021

Event organizers are eager to bring people back together safely. To help attendees feel comfortable and confident about the event experience, put yourself in their shoes so you can understand the event journey from their point of view. 2: Event FAQ. Pre-event Touchpoints. #7: 8: Event preparation emails.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

QC Event School

FEBRUARY 10, 2023

Having an organized timeline for each wedding is vital because it allows you to plan and execute the event more efficiently. If there’s not enough time allocated for setup, then you won’t be able to guarantee that the event will go off without any issues. Mistake #6: Not having a contract.

Contracts 100

Contracts Insurance Consulting Social Media 100

Coterie Spark

MARCH 26, 2020

COVID-19 is here and is affecting events around the globe. We don’t have all the answers, but as a global meeting and event management firm with decades of collective experience on our team, we are uniquely positioned to help. The first step is to do a risk assessment of your events. Take a deep breath. So, let’s connect.

Negotiating 59

Negotiating Contracts Events Event Management 59

Event Leadership Institute

JUNE 8, 2022

When the pandemic shut the event industry down, the evolution of hybrid and virtual events not only gave the industry new life, but also more flexibility than ever before. Just like in-person events, however, making sure virtual and hybrid events are accessible is a key part to a wholly inclusive experience.

Contracts 97

Contracts Speakers Events Technology 97