Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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Event Industry News

APRIL 21, 2021

Scotland’s music venues, cinemas, theatres and comedy clubs have been given the green light to reopen from May 17. The road map will then take its next step in early June, when those numbers are increased to 200 people for indoor venues and 1000 for outdoor events.

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Smart Meetings

FEBRUARY 7, 2022

Folks who did not have force majeure language in their contracts or did not have sufficient provisions and who were able to consult with legal counsel have since revised language to include key terms to invoke that provision in postponing or terminating events (i.e.,

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Contracts Negotiating Insurance Government 105

Event Industry News

DECEMBER 11, 2019

It comes as no surprise that one of the key elements of organising any event is securing a space or venue. It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag.

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Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

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Event Planning BluePrint

MARCH 15, 2024

Defining the Role of an Event Planner Event planners are the architects behind successful events, shouldering responsibilities that range from selecting the perfect venue to managing vendors, overseeing budgets, coordinating timelines, and solving unforeseen issues.

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Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees? for nothing.

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Connect Your Meetings

SEPTEMBER 12, 2019

The webinar specifically addresses choosing your audiovisual provider and reinforces that having maximum flexibility in choosing an AV supplier begins before the venue contract is signed! Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

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Event Planning BluePrint

JANUARY 18, 2022

Hourly consultation packages. You will coordinate every element of the event from vendors to venues and sponsorships to guests. You will still do things like making custom recommendations of vendors, venues, sponsors, etc.; You can still negotiate the contract but the client should be responsible for all payments. .

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Event Industry News

JULY 17, 2019

We understand how stressful, time-consuming and expensive sourcing that perfect venue can be for event organisers. So many event planners have got enough on their plate, without dealing with the frustrations associated with securing a great venue. We aim to keep the venue finding process easy for our clients.

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The Castle Group

SEPTEMBER 3, 2021

At Castle, we are continually consulting with our clients to help them make the best decisions for their stakeholders, achieve their meeting goals and mitigate financial loss.

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Endless Events

FEBRUARY 25, 2019

On this episode of Event Tech Podcast Will Curran of Endless Events and Brandt Krueger of Event Technology Consulting take a deeper dive into what this could mean for the events industry and AV companies. And just so folks know for me I don’t have a dog in this hunt and I’m an independent contractor, an independent consultant.

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Event Industry News

JUNE 27, 2018

If you’re looking to make economies in an effort to stretch your allocated budget further, here’s an idea that may not have crossed your mind: could you get the venue for free? Believe it or not, there are many imaginative solutions to finding the perfect venue – you just need to be open minded and persistent enough to find them.

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SmartMeetings

DECEMBER 24, 2020

If you are seeking legal advice, consult with a professional. In speaking with Ty Sheaks, attorney at McCathern , LLC, we found out how meeting professionals and venues are reacting to the fluctuating legal landscape of safety protocols and signage, as well as what questions we should be asking moving forward. Waiving Responsibility.

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The Planner's Lounge

APRIL 28, 2023

Most couples will have elements that are most important to their vision and the budget can be rearranged to give them their non-negotiables, and then costs can be cut elsewhere. Account for the Necessities As a planner, it is imperative to ensure that your couple is not forgetting any of the non-negotiable necessities.

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MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • “Start planning twice as early,” advised Marvin McTaw, CEO of event-management platform provider Sched. Leverage your vendors. Go conservative with hotel room blocks.

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Smart Meetings

MARCH 28, 2022

If you are seeking legal advice, consult with a professional. Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live! Editor’s note : The lawyer quoted in this article is not providing legal advice.

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SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

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SpotMe Blog

JUNE 13, 2023

If you are considering changing the pharmaceutical meeting planning company you work with, it is vital to consult your organization’s internal policies, recommendations, and lists of approved partners before consulting this list. Things like target audience, messaging, venue selection, and budget are all part of the planning process.

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QC Event School

JUNE 13, 2022

Your job will regularly involve: Conducting initial client consultations. Choosing a suitable venue. Negotiation Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. Sourcing vendors.

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QC Event School

APRIL 6, 2023

The 10 Most Profitable Careers in Event Planning Choosing a Name for Your Business Conducting the Client Consultation Top Questions to Ask at EVERY Client Consultation (Free Download!)

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SmartMeetings

DECEMBER 24, 2020

If you are seeking legal advice, consult with a professional. In speaking with Ty Sheaks, attorney at McCathern , LLC, we found out how meeting professionals and venues are reacting to the fluctuating legal landscape of safety protocols and signage, as well as what questions we should be asking moving forward. If so, you’re not alone.

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Endless Events

APRIL 15, 2019

Last episode, Event Tech touched a little bit upon the how’s of negotiation. Does the equipment listed match the exact layout and needs of your venue? How to Win at Negotiating AV Prices for Events . 11 Reasons You Need an Initial Consult for Event AV – Whiteboard Wednesday. Can I Negotiate Venue AV Charges?

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Endless Events

APRIL 8, 2019

. “Have a conversation about being open to ideas about changing and have your AV company challenge you but also at the same time as well, have that conversation about saving money from the get-go” The Power Of Negotiation. How to Win at Negotiating AV Prices for Events . Can I Negotiate Venue AV Charges?

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Event Industry News

MARCH 25, 2020

Clients are drawn from a variety of different fields including: Accountancy Advertising Charities Financial Services FTSE 100 companies Insurance The Legal Profession IT Trade Associations Local & National Government Management Consultancy PR and Marketing TV & Radio Production. How do we work?

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Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. Unite Here created FairHotel to assist meeting and event planners in choosing a union hotel or venue. Many of Unite Here’s goals concern taking care of their hospitality workers.

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Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Catering consultation. Creative & event consultancy.

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Eventsforce

JANUARY 14, 2021

Event design has changed, venue operations have changed and how attendees consume content has changed. Sales, Persuasion and Negotiation . We are all persuading and negotiating with each other throughout our day to day activities. If you need to call in external consultants and training providers, then do so.

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SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Savvy Contract Negotiations.

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Conference Care

NOVEMBER 17, 2022

We’ve shown this to be true by adoption of our own virtual & hybrid platforms, Event Apps and most recently our Carbon Consultancy – but they all have a human element in the solution. Some of the venues featured even had reviews which is always nice to see. send an RFP to the venue). send an RFP to the venue).

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The Planner's Lounge

DECEMBER 22, 2021

Is the amount negotiable? Event Venue Specific Questions. Pro tip: Most venues require clients to obtain an event liability policy. Event liability coverage can help protect your clients if they are held legally responsible for property damage to the venue or bodily injury to someone injured at the event. Is there a cost?

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QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

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Endless Events

JULY 23, 2021

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. You will want to make sure the materials included will provide sufficient volume for the size of the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5

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The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. Vet your live venue. When sourcing an in-person meeting destination and venue, safety and security should be paramount. Photo by Uri Paz on Unsplash.

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QC Event School

APRIL 6, 2023

The 10 Most Profitable Careers in Event Planning Choosing a Name for Your Business Conducting the Client Consultation Top Questions to Ask at EVERY Client Consultation (Free Download!)

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Stova

MARCH 17, 2023

They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend. They scheduled quarterly business reviews with their top 100 accounts to review the impact they have had on negotiated cost savings.

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Event Industry News

SEPTEMBER 20, 2019

To provide added value for attendees and maximise their ROI, EventLAB will see 250 buyers to meet with exhibiting venues and suppliers that match their brief, as part of a new ‘Buyer Intent Programme’ introduced this year. and growth consultant at Growth Tribe; and Nicole Soames, CEO of Diadem and author of ‘The Negotiation Book’.

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