PCMA Convene

OCTOBER 13, 2023

Adrian Ott (from left), Clare Melton, and Ori Lahav discuss the rising costs associated with planning conferences and events at Convening EMEA 2023. This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation.

Negotiating 59

Negotiating 2023 Contracts 2016 59

Event Guru

MARCH 6, 2024

Colleges and Universities host many events from conferences to banquets to expos and even sports and other youth camps. Improved Productivity: User Training: Fewer software applications mean less time and resources spent on training users, leading to quicker adoption and improved productivity.

Negotiating 40

Negotiating Government Contracts Sports 40

Master the Event

APRIL 5, 2022

Conference Planning Seattle – So Much to See and Do…. When planning a conference in Seattle there really is so much to choose from. A conference planners dream. The best bet when conference planning in Seattle is to work with an event and convention planning company that will work with you and get you on the right path.

Conference Planning 40

Conference Planning Conference Hospitality Site Selections 40

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

2024 105

2024 Meetings Hotels Contracts 105

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. By the Numbers.

Financial 85

Financial Insurance Contracts Medical Meetings 85

Event Planning BluePrint

MARCH 25, 2024

This could be the theme of a corporate gala, the color palette of a wedding, or the innovative layout of a conference. An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Creativity: At the heart of every event is a creative vision.

Event Planning 62

Event Planning Financial Negotiating Education 62

SmartMeetings

SEPTEMBER 5, 2019

Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal. The list could include audio/visual equipment, decor, alternate furniture (a work/conference setup instead of dining tables), a lounge area, booths for sponsors, entertainment, and the staff to manage it.

Contracts 77

Contracts Negotiating Banking Venues 77

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. Affordable Resources. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

2019 70

2019 Meetings Insurance Negotiating 70

SmartMeetings

MARCH 9, 2020

Have a conference or big event coming up? See also : How to Master the Art of Negotiating. Research done in 2017 by American Political Science Association (APSA), in which members were surveyed on negative experiences at conferences, showed that inappropriate behaviors are far more common than we think. How to Hire an Ombuds.

Negotiating 59

Negotiating Contracts Conference 2017 59

EventMB

MAY 18, 2022

Colleagues are quitting; our inputs come from at least seven different channels — SMS, email, WhatsApp, video conferences, phone calls, LinkedIn messages, Facebook Messenger, and Instagram DMs. We’ve become copywriters, digital marketing experts, and contract negotiation gurus.

Negotiating 108

Negotiating Contracts Events Education 108

Social Tables

AUGUST 10, 2023

Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. Corporate event planners work with businesses and organizations to plan and execute events such as product launches, conferences, and trade shows. Learn how to negotiate contracts.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

MeetingsNet

JANUARY 8, 2019

Here are some action items and ideas that you can implement at whatever stage of your meeting you are in, from Choosing a Location or Venue, to negotiating The Contract , or creating a Communications Policy. No, but you can begin to assemble the knowledge and tools to prepare for a safer event. Then one more.” .

2019 91

2019 Meetings Contracts Risk Management 91

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. As a corporate event planner, external events you’d organize could include: Conferences. A few examples of macro events include: Conferences. Press conferences. Know how to negotiate. The Answer!

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Bizzabo

AUGUST 30, 2018

This month we spoke with Stephanie Hannah, the Director of Strategic Marketing at Trace3, about growing an event, running an awards show, and delivering a blockbuster conference experience. Trace3 , a leading provider of IT solutions, developed their Evolve conference in response to this trend. If so, how did you surmount it?

Conference 48

Conference 2012 Negotiating Speakers 48

Event Industry News

MARCH 25, 2020

Many of the people we supply are celebrities, but not always – particularly for conferences – when clients don’t necessarily need a well known name, just a solid professional. Once we have most of this information we are more than willing to give you an immediate indication of cost and we can then negotiate on your behalf.

Negotiating 52

Negotiating Advertising Consulting Insurance 52

Event Industry News

APRIL 17, 2019

Event Integrity is on a mission to elevate the event industry standard through community building, education, and growing a consumer-facing marketplace of trusted event resources. Topics have ranged from “Contracts and Negotiations” to “Making Sense of Marketing Data.”

Education 97

Education Negotiating Contracts Financial 97

QC Event School

MAY 20, 2021

conferences, trade shows, weddings, etc.) Contract negotiations and securing new vendors. On top of this, you’ll be armed with the resources needed to educate, as well as understand both vendor contracts and negotiate terms. What once were large, in-person events (i.e. Final Thoughts.

Event Planning 105

Event Planning Negotiating Contracts Financial 105

Planning Pod

JANUARY 17, 2017

That was a period when conferences were being cancelled, meetings dramatically cut back and weddings put on hold, and since then clients and promoters have generally taken a more judicious and measured approach to event budgeting and spending. Negotiate contracts with ferocity. Book vendors and venues for multiple events.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Endless Events

OCTOBER 24, 2018

WIFI fees just much like all hotel restrictions are negotiable and there are ways to cut costs! From simple steps you can take, to negotiation tips he lays it all out there! Test the WIFI Before the Conference. Also, number two, test it out before your big conference with another big conference.

Hotels 89

Hotels Negotiating Sponsorships Wireless 89

Planning Pod

JUNE 23, 2023

Answer attendee questions: From event timelines to check-ins, potential attendees expect a go-to resource for their questions and concerns regarding the event. Not only can ChatGPT help event planners save time and resources, but it can also help them improve the quality of their event marketing content.

Event Management 78

Event Management Management Speakers Contracts 78

Eventtia

OCTOBER 10, 2023

Professionals can use this solution to host a wide range of events, from retail workshops or fireside chats to large conferences and product launches. Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. If you’re part of an industry association, leverage their resources.

Negotiating 118

Negotiating Retail Financial Management 118

Smart Meetings

JULY 7, 2021

Conference Confidence. Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend.

Travel 52

Travel Meetings Negotiating Contracts 52

PCMA Convene

APRIL 2, 2018

The office’s conference space was flooded and unusable. But the phone-tag negotiations moved at the speed of molasses. You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. his building.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Bizzabo

NOVEMBER 25, 2019

This is a great resources if you're looking to dive deep into topics like event community, personalization, and event ROI. This is a great resource packed with tips and tricks for event organizers on topics anywhere from gender inclusion and experiential design to negotiating contracts and live streaming your first event.

Event Tech 103

Event Tech Tech Event Technology Technology 103

QC Event School

SEPTEMBER 1, 2022

Additionally, they also handle all the logistics of the event, including contracts, vendor management, timelines, and schedules. This may involve meeting with clients, visiting potential venues, or finalizing contracts with vendors. Finally, don’t be afraid to charge what you’re worth and/or negotiate your fees.

Social Media 103

Social Media Contracts Trade Shows Negotiating 103

Plan Your Meetings

MAY 31, 2018

Exploring the meeting and event industry publications landscape, we recognized the need for something more like a career resource than a newsy magazine. With the digital-only Plan Your Meetings Professional Development Guide , we’ve compiled extensive resources for growth in your career, with an emphasis on free or low-cost opportunities.

Meetings 53

Meetings Negotiating Contracts Financial 53

Conference Care

JUNE 4, 2020

Here are three real life case studies for Conference Care clients where we’ve been able to match their needs with the right solution – after all, every event is different whether in-person or virtual ! We worked closely with our technology partner to bring the digital event to life and flow just like a live conference.

Negotiating 52

Negotiating Conference 2021 2020 52

PCMA Convene

DECEMBER 11, 2018

The events industry talks a lot about legacies — the lasting imprint that meetings and conferences leave behind in host destinations. Use your resources, ask questions, and learn! I looked, used my resources, and was offered a position that was a few levels lower than the position I left. Heather Seasholtz. Be patient.

Sponsorships 81

Sponsorships Contracts 2015 Negotiating 81

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Anyone planning conferences, tradeshows, symposia, meetings or events can benefit from this series.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Guidebook

APRIL 10, 2015

Nothing is more satisfying than stacking your scholarly resources on a bookshelf so that everyone who enters your house knows how learned you are. This week we’ve been building a resource library for event planners. Of course, reading books is great too. And when it comes to event planning, there are some real kickers out there.

Event Planning 107

Event Planning Negotiating Fashion Meeting Design 107

ePly

JANUARY 27, 2024

Whether you’re planning a conference, trade show, or expo, you can use this guide as a checklist for the roadmap toward your success. When allocating resources, it’s crucial to balance ambition with pragmatism, ensuring that every dollar is spent in a way that maximizes the impact of your marketing efforts.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Social Tables

DECEMBER 13, 2016

So, let’s say you are tasked with planning a small conference in a foreign country perhaps on another continent. One of my favorite resource is Kiss, Bow, and Shake Hands , the book and online resource by Terri Morrison on how to do business around the world. Where do you start? Here are a few tips that you might find useful.

Event Planning 60

Event Planning Negotiating Social Media Trade Shows 60

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. These can take a toll on time, money, and other resources. It also has features like resource management, client access, and reports to track the event’s progress. Free resources to succeed with event planning. Event planning contract.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Capterra Event Management

APRIL 25, 2017

Conferences. Includes conferences, meetings, graduations. My advice would be to start with a niche and expand outward to other event types, so as not to overextend your resources too soon. General event planning demands more experience, staff, and resources due to the vast differences in these types of events. Aesthetics.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

SmartMeetings

FEBRUARY 22, 2017

Company or organization: Conference Event Management in West Des Moines, Iowa. I love the hugs and high-fives we get at our tech bars and social media lounges, and the “shut the front door” moments during the sessions I do at conferences. As the industry leader, HelmsBriscoe provides great tools and resources that support our work.

2017 84

2017 Contracts Negotiating Meetings 84

Connect Your Meetings

JULY 18, 2019

Getting started can be a bit overwhelming, but there are resources available to you to make it an easier process. She plays an integral role for the company through event design and plan formulation, event oversight, vendor and venue contract negotiations and management, and site selection for meetings and event.

Risk Management 54

Risk Management Management 2013 Site Selections 54

SpotMe Blog

JUNE 13, 2023

Here are 3 benefits of working with a professional pharma event management company: Access to resources Pharma event management companies have established relationships with top venues, caterers, A/V companies, and other vendors. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130