Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o.

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Venues Conference Food and Beverage 2014 115

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

StraussCA

MAY 4, 2023

Half the battle in organizing a successful association event such as an awards ceremony, trade show, conference, or symposium is choosing the right venue. The right venue can ensure a positive and meaningful experience for an association’s members. That will also factor into the type of venue space you are looking for.

Venues 52

Venues Food and Beverage Contracts Trade Shows 52

SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Open registration as early as possible.

Food and Beverage 96

Food and Beverage Negotiating Contracts Hotels 96

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

APRIL 16, 2020

As COVID-19 wanes and people begin meeting again, what should planners know about precautions venues must take to ensure clean, safe spaces? He offered insight into how venues can make sure their spaces are ready for meetings. Class 2: Someone in the venue has had recent contact with an infected person.

Venues 125

Venues Food and Beverage Contracts Consulting 125

Event Industry News

AUGUST 29, 2019

The International Convention Centre (ICC) in Birmingham and its in-house caterer, Amadeus, are utilising cutting-edge AI technology to reduce food waste at the venue by a third. Working with Winnow Solutions, they have now installed software that monitors both the type and amount of food being disposed of. Conferences.

Food and Beverage 79

Food and Beverage Sustainability Contracts 2018 79

Prestige Events Magazine

NOVEMBER 4, 2022

Venues of Excellence, the UK’s leading sales and marketing consortium for independent venues, have just announced two new partnerships for their Preferred Partner Programme. Venues of Excellence as an organisation share the same values as us, striving for quality and high levels of customer service over anything else.

Venues 52

Venues Marketing Food and Beverage Contracts 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venues 40

Venues Negotiating Food and Beverage 2023 40

StraussCA

JUNE 29, 2022

Location and Venue. Food and Beverage Selections. Avoid conflicts with other conferences in your target industry, school breaks, public and religious holidays. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Fresh Location and Venue .

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). Food and beverage. Food & Beverage (F&B). Meeting Rooms.

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Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. You may be surprised how down-to-earth their suggestions are.

Food and Beverage 68

Food and Beverage Contracts Negotiating Financial 68

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Want more?

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

SmartMeetings

DECEMBER 13, 2019

Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything. Which leads to….

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Guidebook

DECEMBER 30, 2019

From choosing a mobile app to reduce paper waste to selecting green venues – in 2020 sustainable options will remain a hot topic. . Look for sustainable venues, communication, vendors like food & beverage, and furniture rentals. Venues will get more interesting … and so will locations. What’s driving this?

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2020 Food and Beverage Sustainability Contracts 78

ePly

JUNE 21, 2023

Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? Yes, from corporate conferences to trade shows, the cost of catering can quickly add up and exceed your budget.  First and foremost, food and beverage are some of the most memorable aspects of any event.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

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Negotiating Hotels Contracts Food and Beverage 82

SmartMeetings

OCTOBER 25, 2021

Going into full hostess mode, she arranged for a hospitality suite stocked with food and a changing room in case early arrivals wanted to hit the beach before the welcome reception. “I As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event.

Food and Beverage 107

Food and Beverage Contracts Hotels Meetings 107

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Here are highlights.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress. Conferences. Areas of interest. Brand Events.

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Sustainability Food and Beverage Transportation 2015 106

Planning Pod

JANUARY 17, 2017

That was a period when conferences were being cancelled, meetings dramatically cut back and weddings put on hold, and since then clients and promoters have generally taken a more judicious and measured approach to event budgeting and spending. Book vendors and venues for multiple events. However, in practice this is much trickier.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

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Sponsorships Insurance Social Media Food and Beverage 91

Event Leadership Institute

AUGUST 5, 2019

Alternative Venues 101. Museums are a type of alternative venue, which we define as a venue whose main purpose and design is for something other than events. This “invitation pull”, can result in higher attendance than a traditional venue. Ironically, food and beverage may not be allowed in the galleries where the art is.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. For highlights, read on. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

QC Event School

DECEMBER 30, 2022

Venue selection. We have extensive experience in planning and executing a wide range of projects for clients within the tech industry, including product launches, conferences and special events. Our services include the following: Securing venue and catering services. Staffing needs. Guest list. Marketing plans, etc.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

The MICE

AUGUST 11, 2021

Our concept is Portuguese authentic food, fabulous drag queens and breathtaking performances.’. This time, he spoke about his new event, the VeeCon, dedicated to non-fungible tokens (NFTs), which will be an exclusive conference for VeeFriends token holders. The smart contract is something I wanted to use for this conference.’.

2021 69

2021 Food and Beverage 2022 Speakers 69

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Maybe a three-hour event is 2.5

Financial 72

Financial Insurance Meetings Food and Beverage 72

PCMA Convene

APRIL 2, 2018

The office’s conference space was flooded and unusable. You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. On average, there are 20-30 venues for each city, plus the nation’s first directory of restaurants with private dining rooms. Bizly in action.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

MARCH 17, 2020

and conference attendees are enjoying breakfast in airy prefunction space outside a ballroom. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. When we gather with our peers, we don’t brag about ADR or how we “won” a contract negotiation.

Hotels 94

Hotels Food and Beverage Negotiating 2006 94

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

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2022 Airlines Hotels Tourism 117

PCMA Convene

AUGUST 6, 2019

9, ICCOS’ host venue — California’s Four Seasons Hotel Westlake Village — began evacuating its guests as the raging Woolsey Fire threatened the area, which is located near Malibu and Calabasas, west of Los Angeles. At 7:00 that night, we confirmed the venue and sent an email to all attendees about the change. New Day, New Contract.

Tourism 80

Tourism Hotels Food and Beverage Contracts 80

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

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Speakers 2021 Sponsorships Events 248

GEVME

JUNE 27, 2018

Every conference starts with an idea. Whether it’s increasing awareness about a niche-related issue or building a platform for new ideas, your goal will define the vision of your conference. Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. When to start looking for a venue.

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Conference Venues Food and Beverage Transportation 149

PCMA Convene

APRIL 2, 2017

From the threat of tipsy attendees, to wrappers and discarded plates cluttering booths, serving food and drink samples on the exhibition floor can be tricky business. And so most venues have firm stipulations about sample sizes, cost, and other parameters , usually provided at the start of the planning process. NO TOPPING OFF.

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2009 Food and Beverage Trade Shows Venues 49

Social Tables

OCTOBER 5, 2022

In this article, we break down exactly how to throw a Halloween party and guide you step-by-step through the entire process, from selecting the right venue and refining the party’s theme to sending invitations and making a menu. When you think of your dream venue, what do you see? How many guests would you like to invite? Get started.

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29