Connect Your Meetings

SEPTEMBER 12, 2019

The webinar specifically addresses choosing your audiovisual provider and reinforces that having maximum flexibility in choosing an AV supplier begins before the venue contract is signed! Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

Speakers 98

Speakers Healthcare Consulting Financial 98

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. In addition to the obvious, the list can also include sound, screens, video, staging, slides, Wi-Fi, audience responses and more. What are hidden costs planners should be aware of when negotiating audiovisual contracts?

Negotiating 82

Negotiating Speakers Tech Meetings 82

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Livestream or have speakers? Will they be streaming videos to the booth? Media-heavy content includes streaming video content during keynotes, live-streaming your event , or asking for a lot of audience interaction like live-polling or quizzing.

Negotiating 112

Negotiating Contracts Venues Wireless 112

Event Planning BluePrint

OCTOBER 30, 2022

On-demand, video lessons. Video Lessons. Negotiating with Vendors. On-Demand Webinar: Virtual Speakers. If you want to attend in-person classes and earn your diploma in Event and Venue Management, Trebas is for you. contract negotiations, and. advertising and venue operations management. Assignments.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Gathering and confirming your speakers, etc. Negotiating your vendor pricing (get everything in writing). you will need, and the venue layout you’ll need for that event. What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

EncoreAPAC

JANUARY 17, 2022

If your hybrid event is being hosted across multiple locations, another option to manage venue hire costs for in-person attendees is to partner with a venue or hotel brand that can host you at all locations. The more rooms equals more leverage with negotiations. Virtual team costs are scalable.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

Endless Events

APRIL 4, 2023

From balancing a budget to finding the perfect venue and speakers, you’ve got to juggle a lot to put on an all-star event. Set and Follow a Budget Your budget will affect everything from your venue to your programming and marketing. You can always try to negotiate with suppliers for discounts or freebies.

Speakers 62

Speakers Entertainment Sponsorships Event Management 62

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms. Organize your efforts. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. We also supply personalities and celebrities for videos and online media, both for presenting and voiceovers. What do our clients do? How do we work?

Negotiating 53

Negotiating Advertising Consulting Insurance 53

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Eventsforce

JANUARY 14, 2021

Event design has changed, venue operations have changed and how attendees consume content has changed. Sales, Persuasion and Negotiation . We are all persuading and negotiating with each other throughout our day to day activities. There are numerous blog posts, eBooks, videos and podcasts that can assist.

Event Planning 109

Event Planning Negotiating 2021 2020 109

EventBank Insights

FEBRUARY 22, 2019

Leverage your speakers in your email. If you're running a much larger event, list all your main speakers and use it to show your event's clout in your industry, and if it's a small event, make sure you really leverage your main speaker's background and talents. Put their faces up front, and use it to your advantage.

Marketing 113

Marketing Social Media Speakers Negotiating 113

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. We’ve seen venue WiFi costs grow astronomically.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Want to test out event diagramming for free?

Event Planning 78

Event Planning Social Media Advertising Banking 78

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Review event venue choices. Determine your event entertainment and/or speakers.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

PCMA Convene

JULY 29, 2022

The cost of AV gear, travel for technicians, and trucking have all risen significantly, Rissi said, with the cost of everyday equipment like screens and video projectors increasing anywhere from 15 to 50 percent. We’re able to know where the equipment is, how long it’s going to be used, when it needs to be at the next venue,” Rissi said.

2019 124

2019 Transportation Hospitality Travel 124

Event Industry News

MARCH 6, 2020

Universal Live used a mix of content with video, creating lots of subjects and audience interaction. Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly. With 500+ guests at the events, engagement was key. Working with international teams.

B2C 97

B2C B2B Negotiating Venues 97

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Additionally, successful event planning requires communication with multiple stakeholders, including vendors, speakers, sponsors, suppliers, venue, and event staff.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Endless Events

MARCH 10, 2020

We’ve covered topics such as how to plan an event without visiting the venue , how Virtual Reality can impact the events industry , and much more. What we found is that it really does us no good to source the speakers more than six months out because something will come up then they’re not able to do it.

Speakers 159

Speakers Education Social Media Events 159

SmartMeetings

NOVEMBER 20, 2019

Do you know the venue inside and out? Specifically, ask your venue which of its costs are taxable. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Don’t be so sure.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. The venue should also have ample parking space based on the number of guests.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Bizzabo

NOVEMBER 25, 2019

After all, it takes a lot less effort to listen to a podcast than it does to scroll through a newsfeed or event watch a video. We've compiled the list of eight fantastic podcasts, or vidcasts (podcasts featuring a video recording), for event marketers to tune in. EventLab is produced by Hire Space, a UK-based venue booking website.

Event Tech 103

Event Tech Tech Event Technology Technology 103

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Cut videoing of presentations. We are moving to a larger venue for 2017. We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • • Added a day as well as additional workshops; expanded available exhibit space. . Budget control is being exercised [two mentions]. •

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Eventtia

JANUARY 11, 2022

A live event, as we know, is an event hosted in a physical venue with in-person attendance. A hybrid event has both virtual and live attendees participate in the same event at the same time: live attendees at the venue, and virtual attendees attending online. Venue: create a shortlist of potential venues. Music festival?

2022 62

2022 Event Management Management Food and Beverage 62

Hubilo Blog

MARCH 7, 2020

They may be event tech enthusiasts, event planners , event speakers , but all of them are influencers for event enthusiasts and followers. With more than a decade of experience as a professional speaker, Dahlia founded The Meeting Pool , a great source of information for event professionals. Liz launched Liz King Events.

Trade Shows 119

Trade Shows Social Media Consulting B2B 119

Guidebook

JULY 17, 2016

Use your pre-event survey to get prospective attendees to vote on topics, speakers, workshops and more. Highly organized, with outstanding negotiation skills and a great customer service focus, Romy also trains and guides the Project Coordinators, and oversees all elements of the registration and housing databases. Mark Knowles.

Event Planning 146

Event Planning Event Apps Speakers 2004 146

Cvent: Event Marketing

MAY 14, 2019

This gives you an opportunity to walk through the venue and experience what it would be like for your attendees. Provide a video conferencing option for those who cannot be onsite. You’ll want to spend at least half a day at one venue and if possible, spend the night. Can you hear and see the speaker?

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Eventsforce

JUNE 12, 2019

Eva the robot can move around a venue and locate guests using an advanced facial recognition system. Then, potential buyers can contact the reseller and negotiate for the contract. A demo video in this article shows how a “Book Now” button will now be available on business pages.

Tech 82

Tech Contracts Social Media Event Tech 82

Endless Events

FEBRUARY 6, 2019

Video Transcript – *?#! “Well, we like to have one person who’s video, one person who’s audio, you mentioned that you were going to be recording this and selling the tapes afterward,” yes, I’m sure on my age there were talking about tapes. AV People Say. But let us take a look at it.

Contracts 105

Contracts Corporate Meetings Negotiating Venues 105

Endless Events

DECEMBER 4, 2018

Do our speakers and influencers reflect our brand well? If you are considering adding workshops to your events, keep in mind to choose the appropriate venue that allows people to move freely to facilitate interaction. Of course, the venue itself can make or break a bleisure event. Fortunately, WiFi costs are negotiable.

2019 134

2019 Sustainability Events Travel 134

SmartMeetings

OCTOBER 20, 2016

CNTV explained how video can be used all year round as part of an event’s marketing campaign of customized content and the trend towards live video. Among the initiatives that IMEX America has introduced to meet this need is the EventTechTours. LVCVA developed the trade show booth over the past year in partnership with Inhance Digital.

2016 40

2016 Trade Shows Food and Beverage Technology 40

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planner WIre

NOVEMBER 2, 2017

Next up, in September, I took on a marriage conference featuring a well-known, comedy-based seminar speaker who was booked to fly in from Green Bay for a live appearance in our worship center. This particular speaker was coming with a high level of name recognition and popularity among our target audience. Off to a great start.

Speakers 45

Speakers Tech Events 2012 45