Eventscase Blog

MAY 9, 2024

Below, we will explore the main factors that influence event costs and provide you with a detailed breakdown to help you better manage your budget. Venues in premium locations or in major cities tend to cost more. In addition, some venues offer additional services which, although convenient, can increase the final cost.

Negotiating 52

Negotiating Insurance Technology Entertainment 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

The Castle Group

SEPTEMBER 26, 2023

You realize you should seek the expertise of an outside event management agency to help save time and money, and deliver optimal results. What do event management companies do? First, what is an event management company, and what support can they offer? Why hire an event management company?

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you manage costs when attendance might be uncertain? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

Negotiating 104

Negotiating Contracts Hotels Consulting 104

SpotMe Blog

AUGUST 25, 2022

These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue. These are events where speakers and attendees are physically present at multiple venues (i.e. Participants can also interact with speakers.

Event Planning 246

Event Planning Speakers Event Apps Venues 246

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. In-person events are all about human connection.

2023 130

2023 Technology Event Apps Social Media 130

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

Speakers 101

Speakers Consulting Healthcare Financial 101

GEVME

MAY 16, 2018

If you’ve ever been to conferences like CES, which hosts over 200,000 attendees annually, you must have asked yourself this one question: “How do they manage such a huge crowd?” During event: Share real-time updates, manage communication with guests via mobile apps, carry out marketing activities, and track onsite check-in communication.

Social Media 195

Social Media Negotiating Event Apps Speakers 195

Skiddle

FEBRUARY 24, 2023

But it’s a crucial part of the promoter’s work, and managing finances can help build a long-standing, sustainable event. You’ll thank your past self when you see all your attendees having a great time and the music is ringing from the speakers. We’ve put some tips together to help you manage budgets and more.

Management 52

Management Sponsorships Negotiating Sustainability 52

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

Speakers 98

Speakers Healthcare Consulting Financial 98

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Balancing Quality and Cost High-end venues, gourmet catering, top-tier entertainment, and state-of-the-art equipment all carry premium price tags.

Financial 117

Financial Negotiating Entertainment Retail 117

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Identify your needs You might start by asking: how do I find sponsors for an event? Going virtual?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. From gathering speakers to securing sponsors, your to-do list seems to be never-ending. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. Be sure to determine if this is the venue or locale’s peak season.

Venues 115

Venues Conference Food and Beverage 2014 115

Eventtia

JANUARY 11, 2022

A hybrid event is designed to give event organizers the best of both worlds, and in this guide, we will help you figure out all you need to know about hosting and managing a hybrid event in 2022. A live event, as we know, is an event hosted in a physical venue with in-person attendance. Hybrid Event Management Best Practices.

2022 62

2022 Event Management Management Food and Beverage 62

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Maureen Sloan, CTA, manager of global accounts with HelmsBriscoe in Orange County, California, said she starts with the customized HelmsBriscoe program in Cvent to edit and customize the document.

Contracts 95

Contracts Negotiating 2024 Hotels 95

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. View the session recording Finding an event location.

2021 306

2021 Event Planning Insurance Transportation 306

Stova

AUGUST 24, 2023

The ability to create memorable experiences while managing costs efficiently is a hallmark of a skilled planner. Through Planning and Research Thorough planning is the backbone of cost-effective event management. Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget.

Negotiating 52

Negotiating Financial Sustainability Entertainment 52

Attendease

FEBRUARY 14, 2019

Managing one corporate event can be demanding enough, so when it comes to managing multiple events, the time, resources, and details involved can make it a challenging endeavour. Luckily, having a great event management tool on hand along with understanding the potential pitfalls can help you avoid these 13 costly mistakes.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

ePly

MARCH 18, 2024

Here, we look at how you can coordinate and manage the elements of how to plan an event. Schedule: Events need to be broken down into manageable chunks. Site selection: The venue and location must fit the budget and the basic requirements for the event. Emergency planning: If there’s a disaster during the event (e.g.,

Social Media 62

Social Media Transportation Speakers Negotiating 62

Event Planning BluePrint

MARCH 25, 2024

Understanding the Event Planning Landscape Event planning is a multifaceted discipline, combining elements of art, management, psychology, and logistics. It involves meticulous attention to detail, from scheduling and logistics to budgeting and vendor management. People Skills: Events are for people, about people, and made by people.

Event Planning 62

Event Planning Financial Negotiating Education 62

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Gathering and confirming your speakers, etc. Negotiating your vendor pricing (get everything in writing). you will need, and the venue layout you’ll need for that event. What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

Eventtia

OCTOBER 9, 2023

This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish. One of the primary challenges in event planning is managing the numerous details and ensuring you have backup plans for almost every aspect. Evaluate multiple store locations if available.

Event Planning 88

Event Planning Retail Social Media Speakers 88

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. Input from these key players may influence event themes, speaker selection, and overall event strategy. Remember, logistics take time. Start with budgeting for your flagship events.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Endless Events

APRIL 4, 2023

Pharma event management is no joke, though. From balancing a budget to finding the perfect venue and speakers, you’ve got to juggle a lot to put on an all-star event. Follow these ten tips to master pharma event management and boost your brand. You can always try to negotiate with suppliers for discounts or freebies.

Speakers 62

Speakers Entertainment Sponsorships Event Management 62

Hubilo Blog

JULY 16, 2018

Here are five tips to help manage the stress associated with corporate events planning. Managing the Budget. Take into consideration the cost of food, venue or accommodation. Event planners can negotiate to have an easier time while allocating resources. Attendee friendly venue. Inviting the Relevant People.

Corporate Events 78

Corporate Events Event Planning Management Negotiating 78

Event Planning BluePrint

OCTOBER 30, 2022

The Event Planners’ Hub – By the end of this course, you’ll confidently know how to charge for your services, how to work with paying clients, and understand how to plan and manage events professionally from start to finish. The New Playbook for In-Person Events: Enhancing the Experience While Managing the Risk.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

Endless Events

MAY 13, 2022

Being an event planner, event manager, or event marketer is a difficult job that demands a lot of energy and knowledge, but many of us are drawn to it because it is – above all else – rewarding. They can also pivot to becoming event managers or event marketers. The events industry is exciting, ever-changing, and sociable.

Event Planning 133

Event Planning Government Event Management 2014 133

Smart Meetings

DECEMBER 11, 2018

Doug McPhee , Experient senior global account manager, recently spoke at CMP Conclave in Birmingham, Alabama, on this very topic and shared the 10 things that can trim the bottom line without sacrificing the end-product. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

Food and Beverage 79

Food and Beverage Negotiating Contracts Speakers 79

SmartMeetings

OCTOBER 23, 2017

A majority (65 percent) of respondents in North America said that contract negotiations are more challenging now. This can lead to everything from sourcing a nontraditional venue to trying out new tech features such as holograms or virtual reality. The post How to Manage Rising Event Costs appeared first on Smart Meetings.

Management 55

Management Negotiating Contracts Hotels 55

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Additionally, they need to be great at multitasking and managing last-minute changes, as well as being able to think on their feet and come up with creative solutions when problems arise. Be creative.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. How do you find the right speakers? Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. How many attendees will you invite?

Conference 98

Conference Venues Entertainment Transportation 98

Master the Event

DECEMBER 13, 2023

How to Plan a Conference Meeting Room Set up for the Type of Meeting A good conference facility, or more particularly a good conference manager, is able to suggest room setups based on your conference meeting format. This is an ideal set up for a keynote speaker or for conference meeting were the format is more presentation style.

Conference 40

Conference Food and Beverage Meetings Negotiating 40

SmartMeetings

JULY 7, 2017

While there’s no foolproof way to know, here are ten signs that the speaker you’re thinking of retaining will be just fine: 1. A professional speaker recognizes the importance of accessibility and thus offers you a direct phone line. Going further, many speakers also offer their home number. Is highly accessible.

Speakers 45

Speakers Negotiating Meetings Management 45

EncoreAPAC

JANUARY 17, 2022

If you’re worried about how to budget for hybrid events, Matthew Johnsen, Vice President of Product Management at Encore , has some advice to you manage can help, or even reduce, hybrid event-related expenses so you stay within budget. . The more rooms equals more leverage with negotiations. Variable cost reduction.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105