Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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Venues Negotiating Food and Beverage 2023 40

IMG

JANUARY 16, 2024

This way attendees could explore the company’s milestones by scanning QR codes strategically placed around the venue. Think reusable decorations, zero-waste catering, and venues with green certifications. Sustainable events are like the Prius of the event world – eco-friendly, efficient, and leaving a smaller carbon footprint.

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2024 Event Marketing Marketing Sustainability 195

Event Planning BluePrint

FEBRUARY 9, 2024

Start with the total amount you can allocate to the event, and then break it down by categories, such as venue, catering, entertainment, and decor. Pro Tip: Consider historical data from similar past events, if available, to inform your budgeting decisions. These can range from venue hire to entertainment, catering, and decoration.

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Management Negotiating Financial Entertainment 62

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

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Food and Beverage Venues Transportation Contracts 166

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP?

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Negotiating Contracts Hotels Consulting 105

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). Sales Discovery, Qualification and Pitching Techniques.

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Venues Hospitality Contracts Events 103

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

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Corporate Events Food and Beverage Social Media Event Management 195

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

MeetingsNet

AUGUST 17, 2023

In general, Grimes suggests that planners not simply accept the typical force-majeure clause found in hotel contracts; “everything is a negotiation,” he notes. Grimes stresses that proactive negotiation is the key to planners getting a force-majeure clause that makes sense for a given event in a given destination. “I

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Contracts Negotiating Hotels Travel 98

Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. Event risk assessment planning tool. 90-day global event tracker.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

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Contracts Negotiating 2024 Hotels 94

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Negotiate Venue and AV Liaison Fees, Security Fees.

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Contracts Negotiating Insurance Venues 105

Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

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Master the Event

DECEMBER 11, 2023

I can’t tell you how many times my company has put together proposals only to find out that the meeting planners in question then took those ideas and contacted the venues directly. Negotiation skills. Negotiating is a fine art. If a planner is negotiating by intimidation, my advice would be to run away as fast as you can.

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Meetings Negotiating Event Planning Travel 75

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. He is also not seeing a lot or protracted negotiations. The post Urban Venues Seeing Return of Group Business appeared first on Smart Meetings.

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Food and Beverage Venues Hotels Telecommunications 111

Event Guru

MARCH 6, 2024

Wouldn’t it be much easier if each department could be updated on this information in real time, rather than waiting for an events office to send out the different information to everyone that needs to be contacted? That is why investing in a comprehensive, event system is a fiscally responsible strategy for many campuses.

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Negotiating Government Contracts Sports 40

Event Industry News

JULY 17, 2019

We understand how stressful, time-consuming and expensive sourcing that perfect venue can be for event organisers. So many event planners have got enough on their plate, without dealing with the frustrations associated with securing a great venue. We aim to keep the venue finding process easy for our clients.

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Venues Negotiating Hotels Consulting 58

Prestige Events Magazine

JULY 27, 2021

Central Hall Westminster (CHW), the flagship London site of Central Hall Venues, has teamed up with AV production partner, White Light (WL) to launch new packages for hybrid meetings and events. The comprehensive packages are designed to help organisers negotiate the maze of post-pandemic events in 2021 and beyond.

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Negotiating Venues 2021 2019 98

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

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Venues Insurance Transportation Negotiating 106

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

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Venues Insurance Food and Beverage Negotiating 79

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Take a look at nearby venues. Add-On Travel: Negotiate pre- and post-rates in the contracting stage. That may mean your group doesn’t get the same focused attention as before or the same privacy.

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Contracts Negotiating Food and Beverage 2023 82

SmartMeetings

OCTOBER 25, 2016

A tiny budget can force planners to get creative and think outside the box, but it can also mean being forced to choose between the perfect venue and a tolerable one. Knowing what to expect will give you more leverage at the negotiating table. So what’s a planner to do? Also, get an idea of what’s happening in the rest of the industry.

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Negotiating Corporate Meetings 2017 Event Technology 40

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. If there’s a mass-transit stop near your hotel, provide attendees with clear information on using the destination’s mass-transit options. Event-Tech.

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Transportation Food and Beverage Negotiating Hotels 95

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. 10% of your overall budget.

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Negotiating Food and Beverage Insurance Contracts 52

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Balancing Quality and Cost High-end venues, gourmet catering, top-tier entertainment, and state-of-the-art equipment all carry premium price tags.

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Financial Negotiating Entertainment Retail 117

Stova

AUGUST 24, 2023

Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget. Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event. Create a Detailed Budget Breakdown Creating a detailed budget breakdown is non-negotiable.

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All Seated

JUNE 11, 2023

Today, virtual tours offer a commercial opportunity for venues to sell their space in a more efficient and speedy manner. And as the technology behind virtual tours continues to evolve, demand for virtual tours continues to grow as an essential tool for venues looking to expand their reach and increase their sales.

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Venues Social Media Technology Negotiating 36

SpotMe Blog

MAY 31, 2023

For more information about using event apps at your in-person events, jump to the section ‘…’. You need to know how much you can spend and allocate funds to major areas like venue, catering, entertainment, transportation, decor, promotions, and staffing. Get quotes from different vendors and negotiate the best deals.

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2023 Technology Event Apps Social Media 130

SevenEvents

OCTOBER 19, 2022

seven events are a full-service event management agency, here’s how we can support you every step of the way: venue sourcing. finding the right venue is fundamental to a successful event and that’s exactly why you should use an experienced agency to source and negotiate the best rates. conference planning. team building.

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Negotiating Conference Planning 2023 Conference 59

ePly

JUNE 21, 2023

Additionally, when you allocate a percentage of your budget specifically for F&B, you can make more informed decisions when planning the rest of the event. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy. Odds are, it’s the latter.

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Food and Beverage Negotiating Events Trade Shows 48

The Planner's Lounge

APRIL 28, 2023

Most couples will have elements that are most important to their vision and the budget can be rearranged to give them their non-negotiables, and then costs can be cut elsewhere. Account for the Necessities As a planner, it is imperative to ensure that your couple is not forgetting any of the non-negotiable necessities.

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Management Insurance Negotiating Financial 59

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

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Conference Venues Entertainment Transportation 98

GEVME

MAY 16, 2018

Check out the major questions you’ll need to answer in your communication plan: Who’s the main point of contact for each aspect of event management (registration, venue navigation, catering, lighting, etc.)? The power of negotiation: Your budget may not always be super generous.

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ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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Negotiating Contracts 2024 Events 87

Smart Meetings

DECEMBER 29, 2021

There’s a lot of information out there about how to better your career as a meeting professional. During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage.

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2021 Negotiating Medical Meetings Contracts 52

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. We recognized how hard it was to find easy to digest information on event Wifi and we did something to change that. Your WiFi provider will take this information and determine how to balance your bandwidth needs. Venue Negotiations .

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Negotiating Contracts Venues Wireless 112

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. This involves negotiating with vendors, identifying cost-saving opportunities, and monitoring expenses to avoid overspending. Venue Selection and Management The choice of venue can make or break an event.

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Event Planning Financial Negotiating Education 62