Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion.

2021 306

2021 Event Planning Insurance Transportation 306

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. In-person events are all about human connection.

2023 130

2023 Technology Event Apps Social Media 130

SpotMe Blog

AUGUST 25, 2022

These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue. These are events where speakers and attendees are physically present at multiple venues (i.e. Participants can also interact with speakers.

Event Planning 246

Event Planning Speakers Event Apps Venues 246

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

Speakers 101

Speakers Consulting Healthcare Financial 101

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We And remember, everything is open to negotiation. Always ask if the rates, F&B minimums, etc.

Contracts 95

Contracts Negotiating 2024 Hotels 95

GEVME

MAY 16, 2018

Check out the major questions you’ll need to answer in your communication plan: Who’s the main point of contact for each aspect of event management (registration, venue navigation, catering, lighting, etc.)? However, communication with vendors, partners, and speakers is most often handled personally by an event planner.

Social Media 195

Social Media Negotiating Event Apps Speakers 195

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

Speakers 98

Speakers Healthcare Consulting Financial 98

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. If there’s a mass-transit stop near your hotel, provide attendees with clear information on using the destination’s mass-transit options. Event-Tech.

Transportation 95

Transportation Food and Beverage Negotiating Hotels 95

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. Seeing how audiences engage with content can inform plans for your next event, giving you plenty of time to refocus and adjust if needed. Remember, logistics take time.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Collect contact information Try to start with the person responsible for handling sponsorships at your company of choice. Instead, try asking yourself: what part of my event requires financial support?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Balancing Quality and Cost High-end venues, gourmet catering, top-tier entertainment, and state-of-the-art equipment all carry premium price tags.

Financial 117

Financial Negotiating Entertainment Retail 117

Stova

AUGUST 24, 2023

Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget. Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event. Create a Detailed Budget Breakdown Creating a detailed budget breakdown is non-negotiable.

Negotiating 52

Negotiating Financial Sustainability Entertainment 52

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. This will help you choose the theme, venue, content, and timing of the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

ePly

MARCH 26, 2024

Common types of goals for events might include the number of attendees, the amount of information delivered, or the total profit accumulated. Select a Venue With a rough budget and time frame for your event in mind, you can begin to plan for the necessary logistics and infrastructure.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Smart Meetings

DECEMBER 11, 2018

Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Always pre-con: Before the official event date arrives, smooth out any potential hiccups with the heads of the venue.

Food and Beverage 79

Food and Beverage Negotiating Contracts Speakers 79

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. How do you find the right speakers? Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. How many attendees will you invite?

Conference 98

Conference Venues Entertainment Transportation 98

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Then take that information and develop an audience persona and a compelling event message to accompany it. Gathering and confirming your speakers, etc. Negotiating your vendor pricing (get everything in writing).

Negotiating 62

Negotiating Insurance Events Marketing 62

SmartMeetings

JULY 7, 2017

While there’s no foolproof way to know, here are ten signs that the speaker you’re thinking of retaining will be just fine: 1. A professional speaker recognizes the importance of accessibility and thus offers you a direct phone line. Going further, many speakers also offer their home number. Is highly accessible.

Speakers 45

Speakers Negotiating Meetings Management 45

Master the Event

DECEMBER 13, 2023

This is an ideal set up for a keynote speaker or for conference meeting were the format is more presentation style. As the name suggest this is an ideal set up when you require your conference attendees to write down information that they will receive during the meeting. Negotiating meeting rooms are commonly set up this way.

Conference 40

Conference Food and Beverage Meetings Negotiating 40

SevenEvents

MARCH 27, 2024

trends are constantly evolving, and event planners must stay informed to meet the changing requirements and expectations of their targeted audience. this includes everything from venue selection to catering choices. ignoring diversity and inclusion: in today’s diverse world, inclusivity is non-negotiable.

Event Management 52

Event Management Management Sustainability Negotiating 52

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. We recognized how hard it was to find easy to digest information on event Wifi and we did something to change that. Livestream or have speakers? Your WiFi provider will take this information and determine how to balance your bandwidth needs.

Negotiating 112

Negotiating Contracts Venues Wireless 112

Eventtia

MAY 18, 2022

Everything else — flights, hotels, travel to and from the venue, meals, and so forth — are separate expenses, and you’re expected to cover them. The items in the rider are typically non-negotiable, so don’t expect any wiggle room from the artist or their agent.

Negotiating 62

Negotiating Contracts Travel Hotels 62

Social Tables

JUNE 29, 2023

Establish an event budget Confirm your budget, as it will inform every decision you make throughout the remainder of the planning process. Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security.

Event Planning 78

Event Planning Social Media Advertising Banking 78

TicketBud

OCTOBER 4, 2023

It’s important to secure partnerships, such as sponsors and collaborators, early on.

Event Planning 78

Event Planning Entertainment Sponsorships Social Media 78

SmartMeetings

MARCH 25, 2021

The venue should agree to hold harmless, indemnify and agree to defend the group from asserted claims, judgments and liabilities from failure to comply with agreed-upon protocols and standards. Hotels have been a little more flexible about attrition during Covid when the alternative is canceling, but this is always open to negotiation.

Contracts 117

Contracts Insurance Hotels Negotiating 117

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

Event Planning 62

Event Planning Financial Negotiating Education 62

Event Planning BluePrint

OCTOBER 30, 2022

Negotiating with Vendors. On-Demand Webinar: Virtual Speakers. If you want to attend in-person classes and earn your diploma in Event and Venue Management, Trebas is for you. contract negotiations, and. advertising and venue operations management. Event Revenue and Sponsorship ROI. 4 – Trebas. building menus.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

GEVME

JANUARY 26, 2021

Through hybrid events, you make it easy for people who want to attend your event but cannot make it to the physical venue, and for people who want to try out your event without investing a lot of resources and efforts from their side. . Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint.

Sponsorships 218

Sponsorships Travel Events Risk Management 218

EncoreAPAC

JANUARY 17, 2022

If your hybrid event is being hosted across multiple locations, another option to manage venue hire costs for in-person attendees is to partner with a venue or hotel brand that can host you at all locations. The more rooms equals more leverage with negotiations. Virtual team costs are scalable.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

Bizzabo

AUGUST 25, 2021

An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. Flexible Registration & Ticketing.

Contracts 89

Contracts Negotiating 2021 Speakers 89

SpotMe Blog

JUNE 13, 2023

Disclaimer: The objective of this list is to share useful information. We will review your information the next time we update it. Things like target audience, messaging, venue selection, and budget are all part of the planning process. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

Endless Events

APRIL 4, 2023

From balancing a budget to finding the perfect venue and speakers, you’ve got to juggle a lot to put on an all-star event. Set and Follow a Budget Your budget will affect everything from your venue to your programming and marketing. You can always try to negotiate with suppliers for discounts or freebies.

Speakers 62

Speakers Entertainment Sponsorships Event Management 62

Endless Events

SEPTEMBER 15, 2022

For example, data insights about session attendance inform us how successful each session was. Based on session analytics, you can see which content or speakers resonated with your audience the most and the least. Quantifiable event success can assist you in negotiating a higher budget for your next events. .

Event Apps 121

Event Apps Technology Education Event Technology 121