Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venues 52

Venues Negotiating Contracts Travel 52

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

Contracts 98

Contracts Negotiating Hotels Travel 98

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 83

Contracts Negotiating Food and Beverage 2023 83

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

Negotiating 104

Negotiating Contracts Hotels Consulting 104

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. Event risk assessment planning tool. 90-day global event tracker.

2021 306

2021 Event Planning Insurance Transportation 306

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Not really, says Grimes. How do they handle refunds?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). Sales Discovery, Qualification and Pitching Techniques.

Venues 103

Venues Hospitality Contracts Events 103

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

Venues 52

Venues Government Negotiating Hospitality 52

Event Guru

MARCH 6, 2024

Wouldn’t it be much easier if each department could be updated on this information in real time, rather than waiting for an events office to send out the different information to everyone that needs to be contacted? That is why investing in a comprehensive, event system is a fiscally responsible strategy for many campuses.

Negotiating 40

Negotiating Government Contracts Sports 40

Smart Meetings

DECEMBER 29, 2021

There’s a lot of information out there about how to better your career as a meeting professional. During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage.

2021 52

2021 Negotiating Medical Meetings Contracts 52

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Balancing Quality and Cost High-end venues, gourmet catering, top-tier entertainment, and state-of-the-art equipment all carry premium price tags.

Financial 117

Financial Negotiating Entertainment Retail 117

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. 10% of your overall budget.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time. This includes budgeting, staffing, and logistics planning.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Eventtia

MAY 18, 2022

Everything else — flights, hotels, travel to and from the venue, meals, and so forth — are separate expenses, and you’re expected to cover them. The items in the rider are typically non-negotiable, so don’t expect any wiggle room from the artist or their agent.

Negotiating 62

Negotiating Contracts Travel Hotels 62

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. We recognized how hard it was to find easy to digest information on event Wifi and we did something to change that. Your WiFi provider will take this information and determine how to balance your bandwidth needs. Venue Negotiations .

Negotiating 112

Negotiating Contracts Venues Wireless 112

Bizzabo

AUGUST 25, 2021

Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. But more than that, the current state of the industry and the world also gives you room to negotiate. Event organizers are going to help venues know what to invest money in.

Contracts 89

Contracts Negotiating 2021 Speakers 89

Event Planning BluePrint

OCTOBER 30, 2022

Negotiating with Vendors. If you want to attend in-person classes and earn your diploma in Event and Venue Management, Trebas is for you. contract negotiations, and. advertising and venue operations management. Event Planning Contracts. When Virtual meets In-Person: How to run a successful Hybrid Event.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 105

Meetings Contracts Insurance 2025 105

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event. Thus, strong interpersonal skills are vital.

Event Planning 62

Event Planning Financial Negotiating Education 62

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. This can save costly last-minute scrambles and hurt feelings. Review accounts daily.

Food and Beverage 79

Food and Beverage Negotiating Contracts Speakers 79

ePly

MARCH 26, 2024

Common types of goals for events might include the number of attendees, the amount of information delivered, or the total profit accumulated. Select a Venue With a rough budget and time frame for your event in mind, you can begin to plan for the necessary logistics and infrastructure.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

ePly

JUNE 21, 2023

Additionally, when you allocate a percentage of your budget specifically for F&B, you can make more informed decisions when planning the rest of the event. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy. Odds are, it’s the latter.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

Bizzabo

APRIL 23, 2021

Here’s some information about how hybrid will affect your budget, best practices to cut costs, and why you should invest anyway. Depending on your venue, this might already be bundled into your budget, but you’ll want to make sure you take health and safety precautions very seriously for the in-person part of hybrid events.

Contracts 102

Contracts Hotels Tech 2021 102

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

Prestige Events Magazine

SEPTEMBER 25, 2023

Accompanying the 100 will be just 45 event suppliers and venues for networking and pre-qualified face-to-face meetings. The event is also respected for its relaxed yet informative roundtable discussions which give organisers an opportunity to have productive discussions around real-world topics that pose interesting challenges on site.

Speakers 59

Speakers Negotiating Contracts Entertainment 59

Planner WIre

APRIL 12, 2023

The honesty was refreshing and we were able to negotiate most of the charge out of the contract… but I should not have to. We have bigger fish to fry in our contract talks. Arm yourselves with information and choices and use them as a negotiating lever. But me thinks my rant lands on deaf ears.

Hotels 36

Hotels Meetings Negotiating Contracts 36