Eventtia

OCTOBER 9, 2023

Whether you’re on the brink of planning a first event or are a seasoned professional revising your event planning checklist, this guide aims to be your trusted roadmap. This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish.

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Master the Event

DECEMBER 12, 2023

When it comes to successful event planning and events kudos to the planners! With the Olympics in the fore front for the last couple of weeks with great opening and closing ceremonies to so many unbelievable events in between. Event Planning – What Does it Take?

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Event Planning Negotiating Contracts Travel 40

Social Tables

APRIL 22, 2019

When you start planning an event, one of the first things you should do is figure out your event planning timeline. The next time you start to plan an event, consider using this helpful guide to create an event planning schedule that works for you. What is a long-term event planning timeline?

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Attendease

FEBRUARY 20, 2024

This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners). Here are some tips for managing corporate event planning across multiple teams and stakeholders: Create a master project plan with milestones, deliverables, and deadlines.

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Corporate Events Food and Beverage Social Media Event Management 195

Guidebook

JULY 17, 2016

“Best practices” and “event planning tips” come in all shapes and sizes. Here at Guidebook, we share a lot of strategies for planners from tech tools to try, sponsor package ideas , and specific event marketing timelines. While we work to include these in our plans every time, they can be easy forget.

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ePly

MARCH 26, 2024

Coordinators describe the seemingly impossible feat of creating an event from scratch in a variety of daunting ways. In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. What Is an Event Plan?

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Event Planning Negotiating Events Event Planning Tools 62

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? The sole idea of organizing any business event or a conference is to engage with your audience and build a strong brand by providing value by the means of sharing knowledge, insights or present compelling stories. This where you need keynote speakers at your event or conference.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 95

Contracts Negotiating 2024 Hotels 95

SpotMe Blog

MAY 31, 2023

And with 91% of event organizers believing an app is critical to event success , it seems clear that not harnessing the power of this digital tool could mean missing out on a huge opportunity. But how can you make the most of your event app to make a substantial profit? In-person events are all about human connection.

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Eventtia

OCTOBER 20, 2023

This proactive oversight prevents overspending and helps maintain financial health throughout the event planning and execution phases. Prioritization Not all aspects of an event hold equal importance. Some elements are critical to the event’s success, while others, though desirable, may not be necessary.

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Financial Negotiating Entertainment Retail 117

The Castle Group

SEPTEMBER 26, 2023

If your event needs are strictly technical (i.e., For more comprehensive, strategic planning or mid to large-scale projects, a full-service events company, like Castle, will handle all aspects of event planning from concept to completion. We tend to think of ourselves like an event general contractor.

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Event Leadership Institute

FEBRUARY 7, 2018

So your client (or company) is in the middle of planning their signature event or company meeting, and they’re turning to you to come up with ideas on who the speaker should be that will inspire the crowd, while also not costing a fortune. Create a list of the top three “success metrics” for your event.

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Eventtia

MAY 18, 2022

Everything else — flights, hotels, travel to and from the venue, meals, and so forth — are separate expenses, and you’re expected to cover them. On top of that, artists typically don’t travel alone, so the costs mentioned above don’t just apply to the artist — they also apply to whoever is traveling with them.

Negotiating 62

Negotiating Contracts Travel Hotels 62

Cvent: Event Marketing

APRIL 10, 2019

What is event planning? Event Planning Guide. In this guide, we talk through a basic event planning template, what it means to be a planner, and how event management software can simplify your processes. What is Event Planning? Event Management is Event Planning.

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Event Planning 2019 Food and Beverage Social Media 46

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

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Eventtia

APRIL 18, 2022

By following this checklist, you can be sure to remember all the details necessary for a successful event, as well as keep track of the timelines surrounding the event planning process. Complete Checklist to Hosting an Event. Phase 1: Planning and Preparation. Negotiate details with the venue.

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Social Media Sponsorships Speakers Contracts 62

Meeting Tomorrow

MARCH 28, 2024

In the events space, this has translated to the rise of ‘bleisure ,’ with employees making the most out of their business travel by extending their stay for non-work fun. Integrating relaxation and wellness in an event can show up in a variety of ways, big and small.

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Planning Pod

APRIL 12, 2020

The same can be said for event planning. If you try to create an event that makes all audiences happy by including every idea and activity under the sun, then it doesn’t have any clarity and won’t resonate with anyone. Step 4 – Assemble a crack team of event professionals.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Endless Events

APRIL 9, 2021

Creative Services: Talent management, storyboarding, speaker coaching. Content Development: Asset management, graphic and media design, video production, event branding. Equipment: Speakers, cameras, microphones, staging. Pre-Production: Sourcing gear, rehearsals, pre-records. Captioning, ASL, Translating, Transcribing.

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2021 Negotiating Entertainment Events 133

Bizzabo

JULY 30, 2018

Built from the ground-up by marketers for marketers, Growth Marketing Conference has quickly become Silicon Valley’s largest digital and growth marketing event. At the core of Growth Marketing Conference’s success is its event community. This is one of the things that most event producers fail. Vasil: Travel is a big part of it.

Social Media 74

Social Media Negotiating Consulting Marketing 74

Endless Events

APRIL 12, 2019

Some of these event AV mistakes will cause a minor annoyance, others can completely ruin your event, check out the list below to make sure you avoid these pitfalls at your next event. Planning an event? Watch our free webinar How To Avoid An Event AV Disaster. #15. Hiring Your AV Company Too Late.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Bizzabo

NOVEMBER 25, 2019

Though it may seem like social media has dominated interactions between event professionals and event marketers, event influencers are tuning into podcasts as an alternative means for sharing event planning tips, tricks, and best practices. The Best Event Planning Podcasts. Event Tech Podcast.

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Hubilo Blog

AUGUST 30, 2018

But on the other hand, event planners sometimes are not able to pull off all the settings in the set budget which may lead to a minimization in the event ROI. Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions.

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Negotiating Tech Venues Events 80

Hubilo Blog

MARCH 7, 2020

They may be event tech enthusiasts, event planners , event speakers , but all of them are influencers for event enthusiasts and followers. With more than a decade of experience as a professional speaker, Dahlia founded The Meeting Pool , a great source of information for event professionals.

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Trade Shows Social Media Consulting B2B 119

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Travel budget has been significantly cut off. Event planning within a fundraising not for profit organization.

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

Eventinterface

AUGUST 3, 2017

Maureen Sojka, CMA Association Management’s Event Manager, is an experienced conference and event planner who has organized a multitude of meetings, from large-scale multinational events to local association conferences. Maureen brings excitement, passion and two decades of professional experience to her clients at CMA.

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Trade Shows Hotels Negotiating Travel 100

Cvent: Event Marketing

MARCH 7, 2019

When you’re stuck in an excel dedupe or in a game of “phone tag” with a hotel to book additional rooms days before the event, you’ve probably thought – there has to be an easier way to do this. Event Planning Software. Technology Can Change How You Plan. Gather graphics and key event information.

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Event Planning Social Media Event Apps Venues 59

SmartMeetings

JUNE 22, 2017

Much of the meeting and event planning industry only recently began evaluating its impact on the LGBT community. Even though you might assume that your meetings and events are free of LGBT influence, there’s always an effect. Apply the “Force Majeure/Excuse of Performance” clause : Demand this clause during negotiation.

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Meetings Site Selections Negotiating Speakers 77

Stova

MARCH 20, 2023

If you’re looking to develop strong marketing skills by gathering a year’s worth of insights and ideas in just a few days, this is the event for you. IMEX Frankfurt May 23 - 25, 2023 – Frankfurt, Germany IMEX Frankfurt is the premier trade exhibition in Germany for meetings, conventions, events, and incentive travel.

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2023 Conference Healthcare B2B 52

Endless Events

JANUARY 12, 2018

As we kick off 2018, we’re excited to discover a lot of new event ideas for 2018 to energize our event planning. More than the technology itself, it’s really great to finally see innovations in personalization and customization gearing up to be the central theme in this year’s events. Click To Tweet.

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2018 Event Ideas Venues Tech 114

Social Tables

MAY 14, 2019

You event depends on the purpose from a visionary perspective, but when it comes to execution, the realities of what you can accomplish come down to your event budget. But that’s not to say you can’t negotiate. If people are coming from out of town, will they be able to travel there easily enough?

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Negotiating Sponsorships Social Media Venues 141

Planning Pod

JULY 25, 2019

Summary: Learn about what event management software tools to look for. Evaluate features and read reviews of the top event planning apps. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees.

Event Management 112

Event Management Management 2019 Social Media 112

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Consolidating technology into an end-to-end event automation platform. There’s simply so much to consider and prepare.

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2023 Food and Beverage Social Media Negotiating 40

Eventsforce

AUGUST 18, 2021

So it’s important that you put aside your own unconscious bias when considering risk levels that can impact attendees, speakers, sponsors, and other stakeholders. For some planners there is a huge desire to get back as soon as possible to in-person events. You may wish to make some rules non-negotiable. What will you do then?

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Risk Management Government Tech Airlines 106

Eventtia

MAY 4, 2022

Eventtia is designed for both in-person and virtual events, as well as hybrid events. Eventtia offers an easy-to-use, intuitive interface with robust event planning and management features that cover each stage of the event lifecycle. Digivents: Overview. Eventtia VS Digivents: Key Differences. Transparent Pricing.

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Event Management Management Negotiating Speakers 62

Eventscase Blog

DECEMBER 5, 2023

Financial management – Creates a budget that meets the client’s brief and ensures successful delivery of all requirements while maintaining this budget throughout the event planning process. Other benefits include; Event technology facilitates real-time communication between organisers, speakers, and attendees.

Financial 52

Financial Sustainability Trade Shows Transportation 52

Endless Events

DECEMBER 4, 2018

2019 Event Trends: Your Audience Craves Authenticity. Infusing Events With Hands-On Experiences. Bleisure Travel Becomes The New Norm. Enhancing Event Cybersecurity. Sustainability Is Part of the Plan. Do our topics reflect our event’s purpose and does it resonate with our audience?

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