Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . This is especially important when booking systems and additional costs.

Contracts 51

Contracts Insurance Government Travel 51

Event Guru

MARCH 6, 2024

That is why investing in a comprehensive, event system is a fiscally responsible strategy for many campuses. A software that allows for unlimited events as well as unlimited seats is a smart move if you are a large venue that organizes many events.

Negotiating 40

Negotiating Government Contracts Sports 40

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. In-House AV Company Gives Venue Kickbacks. Makes sense right?

Negotiating 91

Negotiating Contracts Hotels Venues 91

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

Venues 103

Venues Hospitality Contracts Events 103

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Enhanced Planning Budgeting is an integral part of the planning process.

Financial 117

Financial Negotiating Entertainment Retail 117

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

The Castle Group

SEPTEMBER 3, 2021

Just a few short weeks ago it seemed like “all systems go” again for the meetings and events industry. With Labor Day symbolically closing out the summer season and ushering in fall – a prime meetings and convention time – organizations are trying to decide on the best approach to gathering given the ever-shifting COVID landscape.

Meetings 97

Meetings Negotiating Contracts Financial 97

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Consider a tiered system that offers diverse event types and formats – webinars, workshops, meet-ups.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Event Industry News

JANUARY 22, 2020

The integration adds 1,500 non-traditional venues to the Aventri database. Event professionals will be able to book non-traditional venues directly through their event management software (EMS) platform, thanks to an agreement announced today by Aventriand VenueBook.

Food and Beverage 57

Food and Beverage Negotiating Meetings Contracts 57

Eventmobi

SEPTEMBER 27, 2018

Audience response systems (live polls, ask a question, etc.). Venue search and management. This could include disconnected tools for your registration, survey, event app, audience response system (aka ARS), networking/community, and digital signage tools. Sign #4: You’re not able to negotiate costs for event technology.

Event Management 150

Event Management Management Negotiating Event Technology 150

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. No matter the goals, make sure to use the SMART system. Use that to make decisions about advertisement, venue design, speaker selection, and even catering. Choose your venue. Your venue.

Event Planning 134

Event Planning Speakers Venues Negotiating 134

Eventtia

OCTOBER 10, 2023

Usually, registration software is a subset of event management software, but it can also come as an independent system. For example, if you aim to educate employees about products and services, you’d prioritize internal communication tools and integration with corporate systems. The short answer is “No.”

Negotiating 118

Negotiating Retail Financial Management 118

Event Leadership Institute

JANUARY 21, 2020

A few also provide software and solutions for program elements such as registration, lead retrieval, or audience response systems. In-house AV companies reside in the venue and share a portion of their revenue with the property. However, they offer convenience and intimate knowledge of the venue. In-House AV Companies.

Negotiating 89

Negotiating Contracts Speakers Venues 89

Unique Venues

MAY 19, 2021

AEG Presents Special Event Venues (AEGSEV) Are Springing Back to Life. progresses forward in the fight against the COVID-19 pandemic, live event venues are getting ready to reopen. The talent buyers, general managers and sales team all work together to make mutually beneficial decisions for the venues and the clients.

Venues 69

Venues 2015 Contracts Corporate Meetings 69

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Anything after the contract is begging.”. you need to see. .

Negotiating 81

Negotiating Contracts Wireless Events 81

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Endless Events

OCTOBER 24, 2018

WIFI fees just much like all hotel restrictions are negotiable and there are ways to cut costs! From simple steps you can take, to negotiation tips he lays it all out there! Are you doing any sort of audience response systems, any sort of Q and A systems, that sort of stuff? Are you gonna be doing live stream over it?

Hotels 89

Hotels Negotiating Sponsorships Wireless 89

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Endless Events

FEBRUARY 6, 2023

For example, AV might have been thrown an Encore system. Even if you’re not talking about changing cities, sometimes trying to find that independent third-party venue might save you a ton.” Yeah, the venue’s location is another great point,” says Brandt. “So There are lots of ways you can negotiate that.”

Contracts 71

Contracts Tech Sustainability Negotiating 71

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 135

Contracts Speakers Negotiating Insurance 135

MeetingsNet

JANUARY 31, 2018

There are legal and financial risks to both decisions, and no easy answers unless your meeting venue flat-out tells you not to come, says meetings industry attorney, author, and counselor John Foster, Esq., If you have a substantial percentage saying they don’t want to come, try to negotiate with the venue,” says Foster.

Meetings 78

Meetings Contracts Insurance Negotiating 78

TicketBud

MARCH 22, 2017

If you’ve run an event or managed a venue in the past, you’re likely familiar with the general booking process. Venue and Date. An artist’s fee can also depend on when you want them to appear at your event or venue. That way, you can match what your potential venues have in terms of equipment against what the artist requires.

Negotiating 65

Negotiating Travel Contracts Transportation 65

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. On average, there are 20-30 venues for each city, plus the nation’s first directory of restaurants with private dining rooms. his building.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Meanwhile, venue respondents reported that important pieces get lost in endless email chains and cross-functional work can get confusing due to a lack of alignment on priorities across departments.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Eventsforce

JUNE 12, 2019

It’s interesting because from a tech perspective, it shows how important it is for organisers to manage their data effectively and deal with event tech systems that can support them with things like tracking consent, deleting personal information, and securing attendee data so it doesn’t end up in the wrong hands.

Tech 82

Tech Contracts Social Media Event Tech 82

SmartMeetings

APRIL 1, 2020

For example, Mark Herrera, director of education and life safety with International Association of Venue Managers, faced his choice in early March. His group represents thousands of venue managers at stadiums, convention centers and public spaces around the world. Discuss response strategy with venue and staff. Gary Diedrichs.

Contracts 82

Contracts Hotels Trade Shows Education 82

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. Negotiation Goes A Long Way. The right services every time.

Negotiating 123

Negotiating Events Education Technology 123

Stova

MARCH 17, 2023

Facility Expenses Facility expenses include money spent on acquiring the venue. Logistics Do you need special contracts, permits, or insurance in hosting your event? Your ability to estimate how much this will cost will depend mainly on the venue of your corporate event.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. AV Mistake: Not Understanding Your AV Quote.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Cvent: Event Marketing

AUGUST 30, 2018

Negotiate Better with the Cvent Supplier Network. Account Manager Danielle Galloway loves helping clients leverage the power of the Cvent Supplier Network to find great venues, track spending, and negotiate more effectively. Negotiating rates is easier with the platform since every contract and bid is saved within the system.”

Event Management 28

Event Management Management Negotiating Contracts 28

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

2008 98

2008 Management 2009 Tourism 98

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62