SmartMeetings

OCTOBER 27, 2020

Ask 4 nonobvious questions to find your dream speaker for a virtual, hybrid or F2F lineup. In the same way that this question generates your overall event design, it’s also helpful when selecting a speaker. Consider the qualities Oprah brings, and seek those characteristics in speakers who you can reasonably invite.

Speakers 62

Speakers Entertainment Contracts Meetings 62

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

Smart Meetings

OCTOBER 18, 2022

Now, the question is how to build contracts moving forward. Phoenix-based hotel attorney Lisa Devlin sat down for some rapid-fire questions about what is and isn’t working today and offered her prescription for a win-win solution to trading contract clauses. Read More : A Breakdown of Post-Pandemic Contract Clauses.

Hotels 98

Hotels Negotiating Contracts Financial 98

MeetingsNet

JULY 24, 2017

Everyone loses when speakers run long. Recently I watched a talented speaker (and friend) Patrick Henry deliver a fantastic presentation called “Be Re-memorable.” He was the fifth speaker that morning (way too many—right?), It’s easy to blame the speaker. The speaker needs to know it is never OK to go overtime.

Speakers 85

Speakers Contracts Hotels Meetings 85

Event Leadership Institute

OCTOBER 24, 2018

One of the learning outcomes was for students to learn the importance of reading a contract. Of course, there are many lesson activities that I could have delivered; a lecture with some stories or a case study, group discussions, guest speakers, having the students research and present on the topic, etc. Cell phone contracts.

Contracts 74

Contracts Risk Management Education Retail 74

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

Speakers 42

Speakers Contracts Negotiating Banking 42

SmartMeetings

FEBRUARY 12, 2024

We asked Brandon Goodman, vice president of project management with Encore, who has been a member of Encore’s Production group for 13 years after serving as a squad leader in the US Army. Read More : Contract Clauses You Need in 2024 Solution: “The challenge is tricking the ballroom,” said Goodman.

2024 96

2024 Contracts Events Tech 96

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. What does your group actually need? Room resales and sliding cancellations are things of the past. And prioritize. Pick your battles.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Eventmobi

JULY 27, 2022

Many conference speakers returned to lead case study sessions. Community members have access to group discussions, messaging, and 1:1 video meetings. We’ve seen mixed results with gamified challenges but have a decent-sized group of committed participants so we’re keeping that feature. Event Type. In-Person Niche Conference.

Education 195

Education Sponsorships Conference Contracts 195

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. They probably contributed to my current need for hearing aids in group settings. To minimize no-shows, put the requirement for a tech check in presenter contracts.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Smoother communication.

2024 195

2024 Conference Event Apps Speakers 195

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Coterie Spark

APRIL 3, 2024

Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. Dispatch said they couldn’t help with a final bus, the bus drivers were all over the city by now, and I still had a group who wanted to go on their trip. What kind of business do we handle, you ask?

Conference 95

Conference Meetings Transportation Entertainment 95

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Lori D’Agostino, EventMobi, Event Success Manager and speaker at the Virtual Masterclass – Hybrid or Virtual: How to Plan for 2021. How can event planners cater to both groups simultaneously?

2021 248

2021 Speakers Sponsorships Events 248

Smart Meetings

OCTOBER 26, 2022

Even before most of the 12,000 attendees from this year’s IMEX America in Las Vegas unpacked their suitcases, the IMEX Group was already planning for 2023 at the renovated Mandalay Bay Convention Center where upgrades to restaurants and connected hotels will join the recently refreshed 2.1 million sq. Pitching for 2023.

2023 98

2023 Contracts 2011 Sustainability 98

MeetingsNet

NOVEMBER 8, 2022

Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. Change the format of some sessions from lecture to small-group interactions. Ask about the groups meeting in the venue before you. Ask all presenters to specify what they need, and why.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

MeetingsNet

OCTOBER 3, 2023

discussions to a “Belong-a-palooza” to a filmmaker workshop, fresh topics will complement evergreen sessions such as event contracting and meeting security, for a lively educational agenda. From generative A.I Coordinating the behemoth task is Tahira Endean, head of programming and a self-described “total event nerd.”

Education 59

Education Food and Beverage Tourism Contracts 59

Event Industry News

MAY 7, 2020

EduMonday Live on Monday 11 May has been designed to give the business events industry the chance to engage, totally free of charge, in a range of carefully curated education sessions led by 40 expert speakers. Human psychology, Nature, collaboration, contract negotiations and more. EduMonday Live kicks off at 10am UK time.

Negotiating 85

Negotiating Consulting Contracts Education 85

Smart Meetings

MARCH 11, 2024

One thing the group did this year is move to Walter E. The group will meet April 9 at ASAE’s headquarters in Washington, D.C. Two theaters will feature strategies for career development, a next generation stage will focus on skills with industry speakers sharing their stories and leadership while campfire areas will cover technology.

Healthcare 95

Healthcare Airlines 2024 Negotiating 95

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. Four Seasons Resort Lanai in Hawaii worked with Artura by calling confirmed guests and asking them to change their dates so her group could enjoy a buyout feel. Unfortunately, that was not to be.

Meetings 113

Meetings Contracts Speakers Venues 113

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Extending the stage or creating a satellite stage would move your speakers much closer to the audience. It also can be achieved with remote speakers, which meeting planners can leverage to save on fees, travel and lodging.

Meetings 94

Meetings Speakers Contracts Travel 94

Smart Meetings

JUNE 29, 2022

Generally, we offer 10 tracks, but we are narrowing that down with lots of exciting speakers and topics to help give people more clarity,” she said. One feature that was well-received in Frankfurt was the addition of an overflow area outside sessions where people can have one-on-one conversations with speakers.

2025 98

2025 Education 2021 Sustainability 98

Event Leadership Institute

DECEMBER 3, 2020

At the end of each day, the group came together again for a featured guest presentation, including a fireside chat with Former United States Secretary of Defense Ash Carter. Speaker Prep. Every speaker had a rehearsal/dry run (some speakers more than one) to test the platform, microphones, and audio set-up. Conclusion.

Insurance 105

Insurance Speakers Contracts Conference 105

Guidebook

MAY 16, 2023

This includes details most people never consider, such as recruiting speakers for the event and marketing the event. That’s where you’ll have digital images of documents like contracts with the catering company and the venue owner. You’ll be working with many people that are each have a part to play in executing a successful event.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

SpotMe Blog

SEPTEMBER 8, 2023

Pharmaceutical advisory boards involve bringing a group of external healthcare experts together to get their professional insights on a specific scientific or healthcare-related topic. Aim for a group of 8-12 advisors for in-person or hybrid boards. This will greatly speed up the contracting process.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

Plan Your Meetings

JUNE 10, 2016

It’s a very controversial topic that is generating a number of heated discussions in LinkedIn Groups. There are a number of instances in which engaging speakers for free makes sense and few would object to it. Waiving their fee is one way in which speakers can give back to the community as part of these initiatives.

Speakers 47

Speakers Social Media Advertising Conference 47

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Once the contract has been signed, the tough talk doesn’t stop. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Contracts Medical Meetings 98

SpotMe Blog

NOVEMBER 29, 2022

Especially given that 96% of HCPs say they would benefit from more virtual HCP events and conferences (MedData Group). This allows pharma companies to draw up contracts and agreements based on relevant laws and comply with them without any doubts or confusion. So, there’s a clear move towards more hybrid events. Breakout sessions.

Event Technology 130

Event Technology Technology Contracts Speakers 130

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. We have seen experiences from fabulous speakers to 24-hour extravaganzas bringing global teams to shared moments. Micro-Trend: Ultra Personalization.

2021 397

2021 Food and Beverage Travel Sustainability 397

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. Like the venue, they must agree with your compliance protocols before you sign the contract. Planning the event layout. Put technology to work here too.

2021 306

2021 Event Planning Insurance Transportation 306

Smart Meetings

DECEMBER 23, 2021

The New Year is upon us and as we look at 2022 for our meetings and group gatherings, we gaze into the future with bright eyes and positive grins and think, what the heck is going on? It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Don’t let meeting safety and security suffer.

2022 105

2022 Meetings Site Selections Hotels 105

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. We actually changed all of our meal periods to be outside to try to allow the group to feel more comfortable with eating. “I’m You’ve been here before. Bohrer said she takes the waiting approach. “I’m

Meetings 98

Meetings Contracts Medical Meetings Travel 98

Event Leadership Institute

OCTOBER 8, 2020

The Hyatt Regency Coconut Point in Bonita Springs had hosted FFEA’s conference for the past several years, and Suzanne also had future space contracted with them. The team was incredibly flexible – they were open to renegotiating the entire contract and working with us even if attendance was drastically reduced.”. Speaker Prep.

Trade Shows 105

Trade Shows Speakers Contracts 2020 105

QC Event School

SEPTEMBER 29, 2022

An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Start by collecting feedback from attendees, speakers, and performers.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

PCMA Convene

JULY 2, 2020

Moving the event online required intense teamwork and support across the board, Hirsch said, with everyone figuring out the various logistics involved, including contract legalities, policies, technology, marketing, training, all while maintaining good relationships. Renegotiating Contracts, Keeping Relationships Intact.

Meetings 120

Meetings Contracts Speakers 2020 120

Smart Meetings

OCTOBER 5, 2022

When a speaker can hear the basic human gesture of clapping at the push of a button, it is beautiful to see,” he said. We can’t shut the door,” said the CEO of Matrix Group International Inc., Others are recording speakers and offering virtual programming weeks later with experts available for questions.

Meetings 110

Meetings Food and Beverage 2021 Insurance 110

MeetingsNet

JULY 26, 2021

Sanitized mic between speakers (masked). Our testing identified two infected participants—one who had contracted Covid-19 in July 2020 and was fully vaccinated. Meetings situated one person per six-foot table, each six feet apart. Masks worn indoors when not eating / drinking. Individually packaged food and beverages.

Food and Beverage 105

Food and Beverage Contracts 2021 2020 105