Attendease

FEBRUARY 20, 2024

Use collaboration tools like shared drives, intranets, and project management software to keep all teams aligned. Make sure you have signed contracts in place at least three months out. Schedule regular status update meetings to discuss timelines, blockers, and wins. Here’s how to get internal buy-in.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. With built-in food service available , guests never have to worry about their food getting cold as it travels from the kitchen to the event.

Food and Beverage 88

Food and Beverage Social Media Venues Contracts 88

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Food and beverage service will evolve from lines and buffets to service in individual containers or plates and offered with minimal contact points.

2021 397

2021 Food and Beverage Travel Sustainability 397

StraussCA

JUNE 29, 2022

Food and Beverage Selections. A critical path is a useful tool for managing tasks, time, and expectations. It also serves as an excellent reporting tool. Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Food and Beverage Selections . Ingredients: .

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Request a free trial and see how.

Venues 148

Venues Management Contracts Food and Beverage 148

TicketBud

DECEMBER 13, 2023

Event budgets also act as a risk management tool. Tools like Google Sheets or Microsoft Excel offer budgeting templates with formulas that make calculating expenses against income easy. By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering.

Food and Beverage 66

Food and Beverage Contracts Negotiating Financial 66

Stova

MARCH 17, 2023

We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. More sophisticated tools are available for event professionals looking for the best deal. Let us help you to make the most out of the strategy, opportunities, and tools available out there.

Venues 40

Venues Negotiating Food and Beverage 2023 40

SmartMeetings

OCTOBER 25, 2021

Going into full hostess mode, she arranged for a hospitality suite stocked with food and a changing room in case early arrivals wanted to hit the beach before the welcome reception. “I Power Tools. As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event.

Food and Beverage 105

Food and Beverage Contracts Hotels Meetings 105

SmartMeetings

DECEMBER 13, 2019

Negotiate Your AV Costs Before Signing a Contract. They want to make their money back on their equipment in roughly three rentals, which is fine for them—but that leaves plenty of room to negotiate before signing a contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

JUNE 30, 2020

The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Where are planners getting guidance on best practices for food and beverage? Here are highlights. Advocating for the Future.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

MeetingsNet

OCTOBER 3, 2023

discussions to a “Belong-a-palooza” to a filmmaker workshop, fresh topics will complement evergreen sessions such as event contracting and meeting security, for a lively educational agenda. IMEX also worked with Google’s partner, Storycraft Lab, to offer a tool that helps attendees map sessions to their interests and learning style.

Education 59

Education Food and Beverage Tourism Contracts 59

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Food and beverage service will evolve from lines and buffets to service in individual containers or plates and offered with minimal contact points.

2021 195

2021 Food and Beverage Travel Sustainability 195

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress.

Sustainability 106

Sustainability Food and Beverage Transportation 2015 106

SevenEvents

OCTOBER 17, 2023

in this guide, we’ll reveal our ultimate blueprint for event budgeting, providing you with the insights, tools and knowledge you need to plan and execute an event that meets yours and your clients’ goals and exceeds their expectations. event planning is a complex but rewarding challenge that involves a lot of attention to detail.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings. Meeting professionals and hotels err on the side of more to ensure no one goes hungry.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

SmartMeetings

OCTOBER 28, 2020

Some of those costs may be offset by fewer people attending in person, meaning less food and beverage, hotel rooms and travel costs will be incurred. Alternative plans covered in the contract also need to include the possibility that a group may outgrow a venue if social-distancing guidelines make the space unworkable.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

SmartMeetings

APRIL 16, 2020

Class 2: Clean all high-touch surfaces and areas where an infected person(s) had recently been, while wearing an N95 mask, coveralls, booties and two pairs of disposable gloves; decontaminate any tools used (e.g., What is their approach to food and beverage accommodations? buckets, mops, brooms).

Venues 122

Venues Food and Beverage Contracts Consulting 122

SmartMeetings

AUGUST 26, 2020

The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. Where are planners getting guidance on best practices for food and beverage? It’s a new world, and contracts and programs won’t look the same.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Event Marketer

MAY 17, 2021

As event marketers plan for the return of in-person events, they’re budgeting for a fresh slate of technologies and tools designed to attract attendees back to events and keep them safe once there. As people start to work through it, they’ll look at things differently, and look at things they’ve never looked at before,” she said.

Tech 129

Tech Food and Beverage Retail Technology 129

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Improving Contract Negotiation Skills. There are countless options for meeting planning software, apps and tools that can make your job easier.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

The MICE

AUGUST 11, 2021

Our concept is Portuguese authentic food, fabulous drag queens and breathtaking performances.’. This technology offers smart contracts—not just the art or the collectible nature of that collectible or art. The smart contract is something I wanted to use for this conference.’. ‘I And now, we have created six online experiences.

2021 69

2021 Food and Beverage 2022 Speakers 69

Social Tables

FEBRUARY 9, 2023

Also, make sure to check the venue’s policies on noise levels, food and beverage, and other restrictions. When you narrow down your options, use a layout tool such as Social Tables to create visuals of your top conference spaces so you know whether or not it will fit your guests.

Venues 78

Venues Conference Food and Beverage Automotive 78

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. Online business tools with electronic signatures can make quick work of signing proposals , online contracts and banquet event orders (BEOs).

Venues 103

Venues Hospitality Contracts Events 103

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 69

Financial Insurance Meetings Food and Beverage 69

QC Event School

DECEMBER 30, 2022

Using an online spellchecker or grammar checker tool, such as ProWritingAid. The goal is to secure $5,000 in sponsorships to help cover the costs of venue rental, food and beverage, decorations, audio/visual services, transportation and other expenses associated with the event. Mistake #4: Trying too hard to impress.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Capterra Event Management

JUNE 22, 2016

Nitrogen provides all of the tools, plugins, and sharing features to manage your venue and attract guests to your events. – Food & Beverage Management. – Food & Beverage Management. – Contract Management. Key Features: – Attendee Management. – Customer Management.

Venues 43

Venues Management Food and Beverage Advertising 43

Event Marketer

JULY 27, 2021

The sponsorship includes in-person activations like the VIP Game Day Experience, which gives fans the chance to watch their favorite NWSL team at a regular-season match from the best seats in the house and includes a prepaid Mastercard for food, beverages and swag. But we don’t do everything; we have to be choiceful.”.

Sponsorships 140

Sponsorships Sports Food and Beverage 2021 140

Social Tables

DECEMBER 27, 2022

If the event can’t take place at your high school, look for an event venue that can offer the services and resources you need, such as: Onsite event staff Food and beverage service Parking or shuttle service Event setup requirements. Entertainment equipment. Book vendor services for the reunion.

Food and Beverage 78

Food and Beverage Entertainment Social Media Venues 78

SmartMeetings

MARCH 17, 2020

She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. When we gather with our peers, we don’t brag about ADR or how we “won” a contract negotiation. In her world, it’s known as the DBR.

Hotels 91

Hotels Food and Beverage Negotiating 2006 91

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Marketing and promotion tools. Catering (food and beverages). If possible, have contracts finalized and signed. Finalize sponsor contracts and details. Don’t underestimate good foods and event swag. catering) and secure the details. Attendance check-in.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. The hotel also says it pays for Internet access for up to three devices plus local and toll-free calls.

Negotiating 54

Negotiating Hotels Food and Beverage Contracts 54

Endless Events

APRIL 27, 2023

By the time they came to me, the contract was signed, and I was just fulfilling it.” As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. So, the last F&B job I had I created a form for anyone who wanted to give their services in exchange for food.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Also, look for event management tools that facilitates registration and check-in, whether virtually or in person. Attendees will have a mini-event guide and networking tool in their hands at all times.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Milestone Events Group

OCTOBER 21, 2021

There are a lot of moving parts that go into your perfect day- dress, colors, food, cake, guest list, etc. Try Our Free Online Budgeting Tool. Be sure to ask about food and beverage minimums (such as cash bar or open bar), site fees, and other components of your package you will get billed for. Cancellation Policy.

Venues 98

Venues Food and Beverage Insurance Travel 98

SmartMeetings

JULY 25, 2019

The cost is normally cheaper for the company and as guests don’t have to buy their own food and drinks, there are fewer out-of-pocket costs for them. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. The pros center around cost.

Negotiating 63

Negotiating Transportation Contracts Insurance 63