TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. Break down, prioritize, and allocate expenses into categories such as venue, catering, marketing, staffing, technology, permits, etc. Understand expenses. Set up a contingency fund.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Entertaining Your Guests. Use food as entertainment. Call them first!

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Socio Events

NOVEMBER 9, 2022

Whether it’s marketing to attendees and driving registration or establishing a budget and securing a venue, event planners need to navigate a host of responsibilities—each one as important as the last. Location: Scope out a potential location and start getting event venue estimates. The earlier you finalize the venue, the better.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. This will help you choose the theme, venue, content, and timing of the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Eventmobi

MAY 17, 2023

media, venue); or they could be off-the-wall creative. The full experience offers attendees three days of discovery and 50+ hours of content, with executive keynotes, speakers from prominent software companies, workshops, entertainment, and lots of opportunities to network in between.

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. Public restaurant events Public events generate buzz in the community and help attract new customers to your event venue.

Food and Beverage 88

Food and Beverage Social Media Venues Contracts 88

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event. Also, what is the end goal?

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Social Tables

DECEMBER 27, 2022

After connecting with classmates via the school’s database, email, or social media, ask former classmates to complete a survey regarding a potential reunion. Inquire about general availability, willingness to travel, and preferred type of event venue. Who will pay venue and vendor deposits? Book an event venue.

Food and Beverage 78

Food and Beverage Entertainment Social Media Venues 78

Event Planning BluePrint

DECEMBER 1, 2021

The venue is booked. Let’s hope you covered all your bases in the contract you had your clients sign. What does your contract say? Developing a cancellation policy to include in your contract is an absolute must. What happens if the client cancels because of a mistake or breach of contract on your end? Presenters.

Contracts 62

Contracts Airlines Trade Shows Social Media 62

Eventmobi

JANUARY 24, 2019

PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Venue Rental. Entertainment. Grants and contracts. Negotiate speaker contracts carefully and be clear about expenses speakers can claim. Number of People.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

StraussCA

JUNE 29, 2022

Location and Venue. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Fresh Location and Venue . Ingredients: . Event Goals. Target Audience.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

InitLive

JANUARY 25, 2021

Step 3) Secure a festival venue. Increase social media engagement and media coverage. Here is a list of common budgetary line items that you should consider as you plan out your budget : The venue or location rental cost. Talent or entertainment cost. Step 3) Secure a festival venue.

2021 88

2021 Social Media Entertainment Food and Beverage 88

Eventsforce

JUNE 12, 2019

We also look at some cool new event marketing tools from social media giants, Snapchat, Facebook and Instagram, and the launch of a new online portal that is a lot like a Craigslist for cancelled meetings and events. Photobooths and magic mirrors have traditionally been popular entertainments at parties and special events.

Tech 82

Tech Contracts Social Media Event Tech 82

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

The Castle Group

SEPTEMBER 26, 2023

Partner/vendor relationships – From event venues and caterers to photographers, tent companies, and city permit offices, the art of planning involves coordinating with many different vendors and industry contacts. Having a strategic partner in the planning process can provide the extra step necessary to maximize your ROI.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Do Good Events

APRIL 4, 2023

Let’s take a look at some of those categories: Expenses Venue Your venue can be a large expense and determine many of your other budget items. Some venues do offer significant discounts or fully waived room rental rates for a high enough food and beverage minimum. Your venue may have some in-house AV equipment.

Sponsorships 52

Sponsorships Food and Beverage Venues Social Media 52

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Analyze venue and supplies costs Make sure you know your total cost so you can understand how to price your tickets so that you come out with a profit.

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Spread the word on social media A cornerstone of effective promotion in 2023, social media and event marketing cannot be without each other.

2023 52

2023 Sponsorships Social Media Entertainment 52

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Agree upon the KPIs to track the event’s performance, including customer footfall, social media mentions, number of sales, and more. In retail, you can plan teaser ads, social media campaigns, or influencer partnerships. Organize your efforts.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Endless Events

NOVEMBER 16, 2018

Selecting a venue. Scheduling entertainment. After all, you can’t market an event without a venue, and you can’t hype an audience if you don’t have presenters or entertainment. They are your in-house ideators and implementers of the media, marketing, attendee engagement, and more. Creating the e vent/venue map.

Event Planning 130

Event Planning Social Media Trade Shows Entertainment 130

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. More specific examples include incentive trips or and live entertainment attractions. . Location: How to Make Your Venue Double as a Production Studio.

2021 248

2021 Speakers Sponsorships Events 248

SmartMeetings

OCTOBER 1, 2020

The International Monetary Fund is predicting a global economic contraction of 4.9 Each empty chair represents 250,000 out-of-work live-event workers—caterers, florists, entertainers and the supply chain behind them. Additionally, employee management contracts should be treated the same as direct payroll expenses under the program.

Meetings 142

Meetings Airlines Travel Hospitality 142

InitLive

AUGUST 26, 2019

In order to ensure your event is accessible to your target attendees consider the following: Can the venue be accessible by public transit and provide ample parking? Can your venue fit your current attendee numbers but also does it have the capacity for your event to scale year over year? Book your lineup and vendors.

Event Planning 55

Event Planning Social Media Contracts Events 55

GEVME

JANUARY 27, 2020

Meeting Venue. Where so ever place the event is happening at, it is known as the meeting venue. Enabling the staff and all the attendees to travel to the venue and back to the accommodation and vice versa by the means of shuttle bus services is quite an important point here. . . Finding the most convenient venue.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

SevenEvents

JUNE 1, 2023

Check out their social media pages, website, and online reviews to see what previous clients have said about their services. SevenEvents also have dedicated account managers who will be your point of contact throughout the contracting and event process. Communication is key when working with an event management company.

Event Management 52

Event Management Management Social Media Event Planning 52

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. Click as many photographs as possible and post them on social media.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Planning Pod

JANUARY 17, 2017

. “If you make the headline for your event sound more compelling, you can get more attendance by having the event be shared more and have a higher click-through rate on social media,” says author and event guru Alex Genadinik. Know their style and how they like to be entertained. Focus on quality over quantity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

InitLive

MARCH 4, 2021

Examples of fixed costs are: Event Venue. There is no conference without a venue and date. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events. When you have found a potential venue, ask yourself: Is this venue accessible?

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Event Planning BluePrint

OCTOBER 4, 2022

Second, you want to ensure that the venue, speakers, entertainment, vendors, caterers, etc. That means you will probably have to start with a flexible “proposed event date” and firm it up once you have taken other steps, like choosing the venue. #4 4 – Choose a Venue . Entertainment. Accessibility.

Corporate Events 48

Corporate Events Event Planning Sponsorships Speakers 48

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Create content around session highlights, attendee and speaker quotes, other event highlights, and share on social media. Choose the Best Event Location and Venue.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

GEVME

MAY 15, 2020

In other words, knowing about the right software for event planners for running digital events is as essential and useful in the event industry as knowing how to manage a social media account to promote your business. Buffer primarily aims to manage social media accounts in social networks. Tripleseat.

Event Management 156

Event Management 2020 Management Social Media 156

Event Planning BluePrint

MARCH 29, 2022

In our modern world of technology and social media, it’s easy to follow your favorite, famous event planners. . If you engage in conversations on LinkedIn groups or comment on posts on social media, it can help extend your reach and highlight your talents. Sponsor and media management. Social media management.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

InitLive

NOVEMBER 10, 2022

Examples of fixed costs are: Event Venue. There is no conference without a venue and date. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events. When you have found a potential venue, ask yourself: Is this venue accessible?

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

QC Event School

DECEMBER 30, 2022

Venue selection. Our services include the following: Securing venue and catering services. Providing entertainment options. The goal is to secure $5,000 in sponsorships to help cover the costs of venue rental, food and beverage, decorations, audio/visual services, transportation and other expenses associated with the event.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102