Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Plan Your Meetings

SEPTEMBER 12, 2017

Dear Conference Attendee, This is a letter I’ve wanted to write to you, but never have gotten around to doing. Hand in hand with the site selection is the big job of number crunching. How many registrants will we need and at what price, to hold the meeting at a particular site? The conference schedule.

Conference 53

Conference Site Selections Airlines Speakers 53

SmartMeetings

FEBRUARY 21, 2024

A: As meeting planners, we are telling a story through our conferences. When we help with site selection or “the art of matchmaking,” I find joy in learning about my client’s program, understanding their needs and finding that absolutely perfect property that is going to become the backdrop of their story and their experience.

2024 52

2024 Hospitality Tourism Site Selections 52

PCMA Convene

AUGUST 16, 2023

“So if they have a challenge with cancer, they want to host oncology conferences. If they have a challenge with young people being homeless, they want to host conferences about housing. If they have a challenge with a certain kind of education or skills level, they want to host conferences about that.

2025 96

2025 2021 Site Selections 2024 96

PCMA Convene

SEPTEMBER 22, 2023

is paying attention and really starting to lean in on wanting to see the problem solved,” Tommy Goodwin, vice president for the Exhibitions and Conferences Alliance (ECA), told Convene. “I Yariv Gal-Yam “They applied six or eight months before the conference,” he said, “and the interview dates they got were 10 or 12 months after.

2023 97

2023 Travel Site Selections Conference 97

MeetingsNet

APRIL 11, 2023

Morals and politics aside, site selection in post-Roe America presents groups with new risk-management challenges, argues one industry lawyer. As states enact new laws affecting those rights, a handful of groups have publicly changed their conference location in protest. Abortion rights is an emotional and polarizing topic.

Risk Management 90

Risk Management Meetings Site Selections 2023 90

Smart Meetings

FEBRUARY 2, 2023

Fairfax County, Virginia is the ideal place to hold your next meeting, conference, convention, or special event. 60 of these properties are meeting hotels that offer a variety of space layouts that can accommodate your convention and conference groups. Our proximity to Washington, D.C. , Reason 3 ½: We work on your BeHALF.

Meetings 52

Meetings Site Selections Hotels Banking 52

SmartMeetings

APRIL 30, 2019

For meeting professionals, these nerve-pulsating newscasts could be creating extra stressors, as those items might also influence our conferences, such as weather that grounds planes or sicknesses that prevent travel. Starting with our site selection, we can begin the process of helping to keep our attendees safer.

Hotels 78

Hotels Site Selections Hospitality Venues 78

Smart Meetings

DECEMBER 23, 2021

The Economy : As we continue to look at in-person conferences and suppliers start to see revenue go up, the market for meeting planners to find venues and suppliers will become more competitive. His safety topics have included site selection, event safety, emergency operations and crisis communications.

2022 105

2022 Meetings Site Selections Hotels 105

Connect Your Meetings

JULY 9, 2019

I manage everything from budgets to site selections to online registration to attendee communications. In that role, I assisted in the planning of our awards ceremony including site selection, logistics and working with the winners. What I do outside of work: I am heavily involved in sports both playing and coaching.

2019 40

2019 Site Selections Sports 2021 40

Event Industry News

DECEMBER 3, 2019

“It is a marriage that will inspire collaboration not only in the meeting, event and event marketing industries but will have an impact on the 60 million people who attend the events, conferences, festivals, meetings and gatherings planned by our diverse organisers.” Conferences. Areas of interest. Brand Events. Exhibitions.

Site Selections 72

Site Selections Tech Sports Conference 72

Coterie Spark

MAY 29, 2020

Not to be confused with a video conference call or your standard webinar. What differentiates your basic video conference call or webinar from a virtual event is the professional management and experiential enhancements. Everyone has experienced an in-person event on some scale. But not everyone has experienced a virtual event.

Site Selections 52

Site Selections Entertainment Conference Venues 52

Master the Event

NOVEMBER 12, 2023

I am one of the lucky ones that have been able to plan events, meetings and conferences for many years and make a living at it too. Event, meeting and conference planners are responsible to organize and manage all parts of events, meetings and conferences.

Event Planning 40

Event Planning Food and Beverage Site Selections Negotiating 40

Connect Your Meetings

AUGUST 3, 2018

Jim Clapes, 37, works in New York City as conference and events manager at the Drug Policy Alliance. What I do: I am directly responsible for the planning and management of the biennial International Drug Policy Reform Conference, annual staff Retreat and 20 to 30 additional organizational events throughout the year.

2018 76

2018 Sponsorships Site Selections 2014 76

Conferences that Work

SEPTEMBER 21, 2016

Brand X’s Property in Somewhere, USA is a client of ours, and I am working on an influencer campaign to help promote Property Z’s event spaces as ideal venues for conferences and corporate meetings. Campaign components: One (1) post-stay blog post highlighting the Property Z as a venue for corporate conferences/meetings/events.

Marketing 120

Marketing Social Media Site Selections 2014 120

Connect Your Meetings

JULY 9, 2019

I also manage the pre-show selection process, including contracting, site selection and visitation. What I am working on now: I’m gearing up for our annual WASTECON conference in Phoenix, Arizona. I am also the key contact for all partnered vendors. My interest in meetings and expo grew very quickly.

2019 76

2019 Site Selections 2016 Contracts 76

Unique Venues

FEBRUARY 16, 2022

Cal Poly Humboldt is one of those event venues that truly has it all for event coordinators – especially for those tasked with arranging educational events like classes, professional meetings, conferences, seminars, or presentations. Humboldt has just about everything needed for practically any event – large or small.

Site Selections 36

Site Selections Education Sports Conference 36

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. It can take one hiccup in the planning of a meeting or conference to spark doubt from a client.

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

PCMA Convene

JULY 9, 2021

For most associations, hosting meetings and conferences fall into their regular operations. Climate change is making its way into more than the site-selection process for many associations by becoming part of their curriculum. An Eco-Friendly Events Ecosystem. On the Program.

Tourism 105

Tourism Government Sustainability 2030 105

Connect Your Meetings

MAY 23, 2017

It’s also the hallmark of a company celebrating its 25th anniversary this year as one of the industry’s leading site-selection agencies. To mark the occasion, HelmsBriscoe threw a major celebration at its annual business conference in Chicago in April. and Doubletree.

Site Selections 75

Site Selections Negotiating Hotels Conference 75

PCMA Convene

AUGUST 29, 2019

Brexit popped up as both a threat and opportunity for the events industry in the new “Europe as a Destination for Meetings and Conferences” study. dollar “is making Europe a comparatively cheaper destination, which could lead to more organizers hosing their international conferences in Europe as opposed to American cities.”.

Tourism 76

Tourism Site Selections Sustainability Tech 76

SmartMeetings

AUGUST 24, 2017

The experts at venue sourcing and event management company Conference Care have some suggestions (and a detail checklist) for making the most of these essential tours. Conference Care Head of Operations Louise Harwood, recommends paying close attention to a venue’s true capacity. Evaluate Access. Consider True Capacity.

Site Selections 59

Site Selections Negotiating Conference Venues 59

MeetingsNet

AUGUST 19, 2019

With multiple locations in conference cities like Orlando, Fla., Gallery Slide description: Works with businesses to design, plan, and manage corporate conferences, meetings, and events. Gallery Slide description: Provides meeting logistics, event marketing and promotion, sales training meetings, user conferences, and more.

Meetings 81

Meetings Site Selections Social Media Corporate Meetings 81

Smart Meetings

OCTOBER 15, 2018

He’s based in Thailand and will help planners with site selection and contract negotiation throughout the Asian market. Her first job out of college was at Carmel Valley Ranch in Carmel-by-the-Sea, California, as catering and conference service manager. It’s located just north of Miami in Sunny Isles Beach, Florida.

Hotels 72

Hotels Site Selections Airlines 2015 72

Unique Venues

JULY 13, 2022

Image courtesy of Georgios Banquets, Quality Inn & Suites Conference. Traditional Options with On-Site Accommodations. Just outside the city in Orland Park, the Georgios Banquets, Quality Inn & Suites Conference Centre offers 150 newly renovated hotel rooms and 32 suites.

Site Selections 36

Site Selections Hotels Venues Conference 36

Event Leadership Institute

FEBRUARY 11, 2021

Flying to present to a client in their office doesn’t mean someone is willing to mingle with hundreds of people at a conference or reception. Venue sourcers refer to the organization hosting the event as their “client” because that’s ostensibly who they’re providing site selection services for. Mask Wearing.

2021 111

2021 Site Selections Contracts Venues 111

SmartMeetings

MARCH 7, 2018

He hopes to leverage a critical mass of independent members as numerous as any of the big four site-selection companies, to secure better pricing than any of the members can get on their own. Bruce is also planning an annual conference for members that will address their unique concerns.

Wireless 40

Wireless Site Selections Social Media Transportation 40

Connect Your Meetings

AUGUST 4, 2016

Association and specialty meeting professionals are spinning the reels and landing big hits with conferences and conventions held at casino resorts and gaming properties. To make sure events such as Northeast Surety & Fidelity Claims Conference coming in September keep booking—and rebooking.

Site Selections 40

Site Selections 2016 Entertainment Conference 40

PCMA Convene

MARCH 1, 2019

Sacks emphasized that the report did not make a direct correlation between the decline in international tourists and international conference attendees traveling to the U.S., Online searches (24 percent) and one-on-one sales interactions (22 percent) are neck-and-neck as the primary methods planners use to evaluate meeting sites.

Marketing 102

Marketing Meetings 2007 2017 102

SmartMeetings

JUNE 27, 2017

health-care events this year: It’s also affecting site-selection decisions for meetings scheduled over the next few years. For instance, the enhanced restrictions on foreign visitors instituted by the U.S. government in early 2017 are still being argued in the courts.

Healthcare 52

Healthcare 2013 Site Selections Government 52

SmartMeetings

NOVEMBER 3, 2022

During such uncertain times, the safety of attendees should always be top of mind for planners and should be habitual, says Alan Kleinfeld, director of Arrive Conference Solutions. Safety needs to be considered before, during and after site selection. Celebrate Safely.

Site Selections 95

Site Selections Venues Hotels Contracts 95

MeetingsNet

MAY 25, 2018

It’s all in there, from initial ideation and market research, through budgeting and sponsorship, site selection, and marketing. Peer Conference Resources. It also provides a short-term timeline running from four weeks out to post-event follow-up. Download here. Printer-friendly version. downloadable_meetingplay.png.

Sponsorships 60

Sponsorships Site Selections Risk Management Event Apps 60

Smart Meetings

SEPTEMBER 25, 2018

This connection is evident in the fact that eight of ten meeting planners choose Tucson after a site visit. Site selection isn’t just a matter of who has rooms and where – it’s about culture and the opportunity to have a real experience.

Site Selections 51

Site Selections Hotels Meetings Conference 51

Event Leadership Institute

NOVEMBER 22, 2019

This looming economic threat is the impetus for a webinar I gave recently for FICP (Financial & Insurance Conference Planners) titled Recession-Proofing Your Job: Strategies for Improving Your Value. The last recession ended in July 2009, well over ten years ago. We are more than due. Are you viewed as a commodity or a business partner?

Contracts 80

Contracts 2009 Site Selections Insurance 80

Connect Your Meetings

FEBRUARY 28, 2017

The last time the International Federation of Library Associations and Institutions (IFLA) met in the United States, its general conference and assembly convened in Boston in 2000. When the opportunity arose for IFLA’s conference to move back to the U.S. The site visit was very personalized. and Seattle. 13-19, 2016.

Site Selections 40

Site Selections 2016 Transportation Travel 40

Maritz Global Events

MARCH 3, 2020

With so many things to consider, site selection will challenge more and more and event planners. What is the travel carbon footprint of a big scientific conference like #EGU19 ? They must weigh the needs and values of different stakeholders with the long-term environmental impacts of the event.

Social Media 90

Social Media Sustainability Site Selections Travel 90

Smart Meetings

SEPTEMBER 25, 2018

This connection is evident in the fact that eight of ten meeting planners choose Tucson after a site visit. Site selection isn’t just a matter of who has rooms and where – it’s about culture and the opportunity to have a real experience.

Site Selections 40

Site Selections Hotels Meetings Conference 40