Master the Event

NOVEMBER 12, 2023

I am one of the lucky ones that have been able to plan events, meetings and conferences for many years and make a living at it too. Event, meeting and conference planners are responsible to organize and manage all parts of events, meetings and conferences. Handling Event Planning Online Reviews – New Year New Trend!

Event Planning 40

Event Planning Food and Beverage Site Selections Negotiating 40

Planning Pod

JANUARY 17, 2017

That was a period when conferences were being cancelled, meetings dramatically cut back and weddings put on hold, and since then clients and promoters have generally taken a more judicious and measured approach to event budgeting and spending. Negotiate contracts with ferocity. Focus on quality over quantity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Stova

MARCH 17, 2023

A prestigious university in the UK had been using multiple small systems to create a call for papers and to register delegates for their year-round conferences and events. The university decided to consolidate these systems to create a simple user journey for delegates attending the conferences.

2023 40

2023 Negotiating Food and Beverage Financial 40

Eventmobi

JULY 5, 2023

Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Bonus points if they provide food and beverage options. Annual conference sponsorship Hosting an annual conference? You could address potential objections in this second email as well!

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. This will require you to have some serious negotiation skills or a huge budget. Forget your Conventional Ballroom! Cool Event Venues For Your Next Event.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

Cvent: Event Marketing

MAY 14, 2019

This is critical before going to a site visit because you don’t want to waste your time and resources attending a site visit for a venue your organization won’t consider. At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

PCMA Convene

APRIL 2, 2018

The office’s conference space was flooded and unusable. But the phone-tag negotiations moved at the speed of molasses. Companies are spending too many resources and too much time trying to get deals cut, and we believe we can solve of lot of these problems with software,” Shah said. his building.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

SpotMe Blog

JUNE 13, 2023

Here are 3 benefits of working with a professional pharma event management company: Access to resources Pharma event management companies have established relationships with top venues, caterers, A/V companies, and other vendors. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

Cvent: Event Marketing

APRIL 16, 2019

Are attendees paying for conference attendance or are their companies? Chances are your organization is not paying for the attendee – especially with an association meeting or user conference. Transportation To and From the Conference. Food & Beverage. What other items and opportunities are important to them?

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

All Seated

OCTOBER 12, 2018

The Power of Knowledge and Negotiation . Utilize your resources to help make your client’s dreams come true. When negotiating room rates and meeting spaces, determine if they are willing to waive or discount a site fee if you guarantee a specific number of rooms to be booked or if you meet a particular food and beverage minimum.

Airlines 34

Airlines Food and Beverage Negotiating Transportation 34

PCMA Convene

JUNE 7, 2021

The hotels said we would have to serve more food and beverage if we extended that timeline. During the pandemic, we shifted further away from food and beverage, but as we start to come back and we’re getting more people in-person, that variable cost is going to come back. And so that helped out a lot.

Meetings 98

Meetings Food and Beverage Venues Negotiating 98

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Large events like conferences and trade shows require more planning on their part as well, so you can set them up for success by giving them as much information as you can. Establish anchors. They’re events that can’t be moved.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Eventtia

OCTOBER 9, 2023

It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Partners can offer mutual promotional opportunities, resources, or even co-hosting capabilities. Negotiate terms. Strike a fair deal.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Negotiation.

Negotiating 145

Negotiating Event Planning Education Venues 145

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. Planners are often solving for price.

Event Management 356

Event Management Management Food and Beverage Tech 356

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. What drives the need for all-in-one solutions?

Event Management 195

Event Management Management Food and Beverage Tech 195

Eventmobi

JANUARY 24, 2019

Once you have developed your budget, you will have to track and review it on a regular basis to ensure you stay within the allocated resources. According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Negotiate terms and specifics with the venue. Test WiFi bandwidth.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

Yes, money and resources always help, as do connections and experience. Most event professionals will attest to the fact that it’s vital to do your due diligence upfront to determine the feasibility of what you want to do and what efforts and resources it will take to make it happen.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Determine your must-have needs from a venue before negotiating and committing to a venue. Prepare food, drinks, entertainment content, etc., 5th Phase: D-day.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

PCMA Convene

MARCH 6, 2019

But the combined answers to the question give a clear sense that many meeting professionals are feeling crunched by a lack of resources — of money, staff, time, or all three — in the face of their jobs’ demands. Being resourceful and an absolute resource to our association members with a limited staff. 6 mentions). 3 mentions).

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

Social Tables

AUGUST 31, 2017

Skip negotiations over event perks. Every time a large meeting or conference is being planned, hotels are asked for the same things: Early check-in or late checkout for guests. Discounted food and beverage or room rates. Instead of wasting time, just skip the negotiations. Click To Tweet. Parking vouchers.

Hotels 79

Hotels Marketing Negotiating Social Media 79

PCMA Convene

JULY 31, 2017

Nominated by Alaina Sauser, Program and Event Coordinator, ACCESS Destination Services — “Liz was a great resource for our client and our team in planning a superb welcome reception at the PCC. Conference Services Manager, Westin Cleveland Downtown. Conference & Touring. Debbie Welsh, CMP. Eddie Cook. Rachel Van.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Stova

MARCH 20, 2023

The Ultimate List of Conferences to Attend in 2023 Are you struggling to find which conferences are worth investing your time and money in? We’ve put together a comprehensive list of 200+ top in-person, virtual and hybrid conferences that you should attend in 2023.

2023 52

2023 Conference Healthcare B2B 52

Planning Pod

MAY 3, 2017

All these traits make them fairly intimidating to approach, especially if you are asking them to give you something (like time or money or resources). Chief Technology and Chief Information Officers concern themselves with maintaining and enhancing the organization’s IT resources. anything more is overkill).

Event Ideas 142

Event Ideas Food and Beverage Marketing Events 142

Eventtia

DECEMBER 16, 2021

For example, a conference may be hosted in person in a traditional conference hall, but it is also live-streamed so people who can’t or won’t visit the conference hall can also “attend” the event online simultaneously with in-person attendees. Type of event: will this be a single-day conference? Demographics data, etc.

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Planning Pod

JULY 25, 2019

Event management software is a broad category of applications devoted to applying project management principles and processes to planning, promoting and running events of all kinds, including meetings, conferences, corporate events, galas, fundraisers, parties and weddings. Increased revenues and decreased costs. ClearEvent. Attendease.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 25, 2019

Event management software is a broad category of applications devoted to applying project management principles and processes to planning, promoting and running events of all kinds, including meetings, conferences, corporate events, galas, fundraisers, parties and weddings. Increased revenues and decreased costs. ClearEvent. Attendease.

Event Management 60

Event Management Management 2019 Social Media 60

Planning Pod

MAY 3, 2017

All these traits make them fairly intimidating to approach, especially if you are asking them to give you something (like time or money or resources). Chief Technology and Chief Information Officers concern themselves with maintaining and enhancing the organization’s IT resources. anything more is overkill).

Event Ideas 60

Event Ideas Food and Beverage Marketing Events 60

Cvent: Event Marketing

APRIL 10, 2019

From there, identify if it’s a social event, a networking event, a conference, etc. More people mean a larger venue and more food, but it could also mean a greater return on investment. The venue, food, and entertainment are high-price items. Want to break down costs into categories such as venue, food, promotion, and more?

Event Planning 46

Event Planning 2019 Food and Beverage Social Media 46

Event Leadership Institute

APRIL 10, 2020

Meanwhile, many venues who’ve been financially gutted these past months will still need to lock in guaranteed revenue to reserve dates and room blocks, resulting in a protracted contract negotiation process over cancellation and force majeure clauses. You’ve seen the press conferences with staggered seating.

Financial 116

Financial Trade Shows Food and Beverage 2001 116

Planning Pod

AUGUST 24, 2019

of event revenue and as high as 25%, and some event marketing reports peg conference marketing budgets around 6-12% of revenue. From here, other great marketing list growth strategies include: Providing incentives to sign up for your list on your website (offering free resources, white papers, e-newsletters, etc.). Event Websites.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

of event revenue and as high as 25%, and some event marketing reports peg conference marketing budgets around 6-12% of revenue. From here, other great marketing list growth strategies include: Providing incentives to sign up for your list on your website (offering free resources, white papers, e-newsletters, etc.). Event Websites.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60

PCMA Convene

JULY 31, 2016

1986: Food can reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. As every laboratory rat knows, food can create and reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. Does a planner’s attitude make a difference when negotiating with hotels?”

2012 56

2012 Food and Beverage 2013 Hotels 56